Presented by University Advancement and Office of Sponsored Programs February 12, 2014 Effort Reporting: Electronic Effort Reporting System via Banner

What is Effort Reporting? Means and method for the federal government to confirm and verify the effort required as a condition of the award was completed Why and Where is Effort Reporting discussed pertaining to federal regulations? OMB Circular A-21 – Section J.10 Compensation for Personal Services Establishes after-the-fact certification Used to justify and provide verification to federal granting agencies of work performed

Banner Effort Reporting Implementation Overview Tentative Go-Live schedule is First week of March 2014 Certification period is 4 weeks PI review period is 4 weeks Manual will be available on Office of Sponsored Programs – Policy and Procedure webpage: es/policies_and_procedures.cfm es/policies_and_procedures.cfm Update effort reporting procedure available on Office of Sponsored Programs webpage

Banner Effort Reporting Implementation Overview notification of effort reports will go out Personnel and PI’s will need to access the Banner Effort Reporting system via their Banner Self Serve graphical user interface (GUI) Only the Main and Camden campuses will be included in the roll out

Effort Reporting Process Comparison Paper form versus Electronic form Differences/Changes to the Process No more paper forms and attachments New process requires the personnel to certify and the Principal Investigator (PI) to review PI’s are established as Alternate Certifiers of personnel effort reports that are associated with the PI’s projects Automated notifications informing employees and PI’s of effort reports requiring certification and review Effort Reporting manual available to guide certifiers and PI’s through the process

Effort Reporting Process Comparison Paper form versus Electronic form Benefits New system allows for electronic certification Focused on salaried employees Can access effort reports and information from any computer with an internet connection Increased access to Banner human resources and payroll data Ease of certification and PI review Certifier and PI access to payroll costs Administrative expenses reduced Better record retention of effort certified

Banner Effort Reporting System Overview Personnel receiving salary payments from project are required to certify their effort report Certification of effort will be limited to 4 weeks Certifiers can certify, add new funding, or request changes to effort percentages recorded Principal Investigators are alternate certifiers Principal Investigators will either certify the personnel effort report or review a certified personnel effort report PI’s will have roughly four (4) weeks to review certified effort reports PDF copy of certified and reviewed effort report is available via link on the Banner electronic effort report

Banner Effort Reporting System Overview Change of percentage of effort Add new funding and Request Change actions initiated by Certifiers and PI’s are not processed electronically On the electronic effort report, Certifiers and PI’s can change the percentage of effort recorded and documented in the electronic effort report All changes will have to be initiated and PI reviewed via correspondence Screenshots of change of effort or a PDF file of effort percentage changes are available and can be forwarded to PI when seeking review of change of effort

Banner Effort Reporting System Overview What can I expect as a Certifier? Requirement to certify one’s own effort report Easier and more efficient process for certifying effort Can view payroll costs, equivalent percentage of costs, and payroll time periods via Banner Routing queue of effort reporting process and personnel More flexibility in completing effort reports A pie chart automatically created via Banner and available in the effort report

Banner Effort Reporting System Overview As a Principal Investigator, what does the new system offer? PI can assign Office of Sponsored Program personnel to certify and/or review effort reports - Proxy Note: PI’s can request a Proxy, if circumstances arise that do not allow them to use the electronic system to certify and/or review effort reports Required confirmation of the percentage certified and/or reviewed from the PI, either in the form of a dated , fax, or letter; is required PI can list all effort reports that are outstanding or certified and relate to their fund on a single screen

Banner Effort Reporting System Overview As a Principal Investigator, what does the new system offer? PI’s are Alternate Certifiers, and can certify any effort report associated with their grant prior to personnel certifying Note: However, the PI review is still required so PI’s that certify, will also need to review the same effort report to complete the certification process Increased PI management of effort certification process related to their fund/project

Any Questions?

Review of Banner Effort Reporting System