Joint Evaluation of the Paris Declaration, Phase 2Core Team Evaluation Support Mechanisms Presentation to International Reference Group 30 November, 2009

Joint Evaluation of the Paris Declaration, Phase 2Core Team Country Studies Ghana, Malawi, South Africa, Uganda, Zambia, Mozambique Bolivia, Colombia, Ecuador Samoa, Cook Islands Philippines, Cambodia, Vietnam, Nepal, Indonesia, Bangladesh, Sri Lanka Senegal, Benin, Cameroon, Mali Afghanistan, Kyrgyz Rep.

Joint Evaluation of the Paris Declaration, Phase 2Core Team Donor / Agency HQ Studies Australia New Zealand Asian Development Bank Japan UNDG United States UK, Finland, France, Germany, Luxembourg, Netherlands, Denmark Spain, Ireland, Austria, Sweden African Development Bank Phase 1 updates Phase 2 studies

Joint Evaluation of the Paris Declaration, Phase 2Core Team Support Mechanisms for Country Evaluation – a Service Focused on assuring quality to the ‘process’ and the ‘product’ of the Country Evaluation. People based approach – using continuous communication and engagement at scheduled milestone points. Maximising opportunities for shared learning. Result - getting all countries to complete strong evaluations (national/ global) within the timeframe set by the International Reference Group.

Joint Evaluation of the Paris Declaration, Phase 2Core Team Country Evaluation Support – Start Up Design of Generic ToR – focus on the common questions (Regional Workshops Oct-Nov 2009) Source of Guidance to the National Evaluation Coordinators on Country Specific ToR, on terminology (Glossary), on the selection and contracting of Evaluation Teams and on a communication plan. Briefing of Evaluation Teams and National Coordinators – focus on sources of evidence/ common indicators, methods and tools (Regional Workshops March-April 2010) ‘Getting Started’ pack for Evaluation Teams – background information in the form of a Country Dossier and including a digest of material from the Literature Review.

Joint Evaluation of the Paris Declaration, Phase 2Core Team Country Evaluation Support – Evaluation Evaluation support to engage long-distance or in country at key milestones (to extent Core Evaluation Team resources allow):  Event: Presentation/ discussion of country Evaluation Workplan (including Matrix)  Event: Presentation/ discussion of Country Evaluation Inception Report  Stage where Team analyses evidence & prepares “emerging findings”  Event: Presentation/ discussion of Draft Evaluation Report This engagement along the way with country evaluations will also strengthen the Synthesis later.

Joint Evaluation of the Paris Declaration, Phase 2Core Team Support - Donor/ Agency HQ Evaluation The development of the “Generic Terms of Reference” for Donor/Agency HQ Evaluations Professional advice to the Evaluation Coordinator and members of the Reference Group on the basis for and processes of selection, contracting and briefing of HQ Evaluation Teams Ongoing advice and support to HQ Evaluation Teams to ensure the coherence of the evaluation (including effective intersection points with the Country Evaluations) and the comparability of its different elements Support will be mainly web-based (‘the Extranet’), remote support, but can also be face-to-face on a selective basis.

Joint Evaluation of the Paris Declaration, Phase 2Core Team Introduction to the Extranet Communication and Information Sharing

Joint Evaluation of the Paris Declaration, Phase 2Core Team Introduction to the Extranet What is it? A secure, password-protected website, available anywhere in the world, 24 hours a day

Joint Evaluation of the Paris Declaration, Phase 2Core Team Introduction to the Extranet Objective: To facilitate the management and sharing of electronic documents and communication within teams and between teams

Joint Evaluation of the Paris Declaration, Phase 2Core Team Introduction to the Extranet Core functions: Library: electronic filing, information management and version tracking Support Centre: Inter- and intra- team communication, advice and support Calendar: Activity and milestone tracking

Joint Evaluation of the Paris Declaration, Phase 2Core Team Introduction to the Extranet Other Functions and Tools: Public and private document storage for all teams Contacts Directory Discussion Board Progress reporting via Timeline

Joint Evaluation of the Paris Declaration, Phase 2Core Team Introduction to Extranet Trilingual: Main content available in English, French and Spanish Simple: Easy and intuitive to use, designed for low-speed connections Support: Full video tutorials available once logged in

Joint Evaluation of the Paris Declaration, Phase 2Core Team Continuous Quality Assurance – proactive and reactive Open channel of communication between Core Evaluation Team and the ‘teams’ involved in the Country Evaluations and the Donor/Agency HQ Evaluations. Bi-monthly monitoring reports on evaluation progress. “Trouble-shooting” capacity A contribution to evaluation capacity development