with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 5 Creating Documents with Microsoft Word 2007

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall2 Objectives Create and Save a New Document Edit Text Select, Delete, and Format Text Print a Document

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall3 Objectives Navigate the Word Window Add a Graphic to a Document Use the Spelling and Grammar Checker Preview and Print Documents, Close a Document, and Close Word Use the Microsoft Help System

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall4 Create and Save a New Document Zoom bar

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall5 Start Word and start typing to create a new document Save your changes frequently! –Note: Save As will be activated the first time you hit Save button or press Ctrl+S –Remember the name and the folder of the file Document name displays on the title bar and the Windows taskbar Create and Save a New Document

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall6 Create and Save a New Document Sample Business Letter

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall7 Features Word features –AutoComplete provides commonly used words and phrases, such as salutations and months (dates). –Wordwrap determines if the next word in line will fit and move it to the next line if necessary.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall8 Features Quick Access Toolbar –Customizable toolbar for often-used functions –Put whichever options you most commonly use on it

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall9 Features The “Ribbon”—instead of drop down menus the last section you were using stays open The rightmost section is context-sensitive: –If you have a table selected, there will be table tools –Selecting a picture shows picture tools –Etc.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall10 Edit Text Editing – Changing text or formatting in a document. Delete and Backspace keys remove text from the screen one character at a time. –Backspace removes characters to the left of the insertion point. –Delete removes characters to the right of the insertion point.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall11 Edit Text Insert mode –When an insertion point is in the middle of a word or sentence, existing text moves to the right. –It is the default setting in Word. Overwrite mode (Word 2003) –When insert key is hit once, existing text will be deleted while new text is entered –Hit insert again to turn it off

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall12 Select, Delete, and Format Text Selecting text refers to highlighting. –drag with your mouse over text –selected text can be edited, formatted, copied, or moved Formatting text sets the overall appearance of the text. –change the layout, color, shading, emphasis, or font characteristics of text

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall13 Select, Delete, and Format Text

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall14 Examples of Serif and Sans Serif Fonts Serif FontsSans Serif Fonts Cambria Calibri Times New Roman Arial Garamond Comic Sans MS Select, Delete, and Format Text A “serifs”

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall15 Select, Delete, and Format Text Font styles –emphasize text –visual cue –include bold italic underline

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall16 Select, Delete, and Format Text

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall17 Print a Document Headers and Footers –A header is information that prints at the top of every page. –A footer is information that prints at the bottom of every page.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall18 Print a Document

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall19 Print a Document Quick Access Toolbar –Click Print to print a single copy on the default printer (if quick print is on your toolbar). Print dialog box –Use it to select number of copies, printer, and which pages to print. –Open it from the Office menu, Ctrl+P, or Alt+F+P.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall20 Navigate the Word Window Scroll bars are used to navigate around in a document. Keyboard shortcuts provide additional navigation techniques. –For example, you can move the insertion point to the beginning or end of a word, line, paragraph, or document.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall21 Navigate the Word Window Navigating Using Keyboard Shortcuts To MovePress To the beginning of a document Ctrl + Home To the end of a documentCtrl + End To the beginning of a lineHome To the end of a lineEnd

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall22 Navigate the Word Window There are five ways to view your document on the screen. –Print Layout: displays document as it will look printed –Full Screen Reading: creates easy-to- read pages to increase legibility …

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall23 Navigate the Word Window … –Web Layout: shows how the document will look as a Web page –Master Document Tools: shows document headings and subheadings –Draft: simplifies the page layout for quick typing

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall24 Navigate the Word Window Zoom slider – increase or decrease the viewing area of the screen Zoom in – look closely at a particular section of a document Zoom out – see a whole page on the screen Continue to Zoom out – view multiple pages on the screen

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall25 Navigate the Word Window Word enables you to split the screen. –Look at two different parts of the same document at the same time. View the first and the last pages of long documents at the same time. –View two different documents side-by-side and make comparisons between the two.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall26 Navigate the Word Window

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall27 Add a Graphic to a Document Images can be inserted into a document from many sources. Clip art images are predefined graphic images. You can control the size and layout of the images in your document.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall28 Add a Graphic to a Document

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall29 Add a Graphic to a Document

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall30 Use the Spelling and Grammar Checker Word compares your words to the Word dictionary and your phrases and punctuation to a list of grammar rules –Words not in the Word dictionary are marked with a wavy red underline. –Phrases and punctuation that differ from the grammar rules are marked with a wavy green underline.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall31 Use the Spelling and Grammar Checker Computer applied grammar rules can never be exact. –You should still Proofread! –You need to check words flagged by Word. Word does not check for usage. –Word will not flag the word sign as misspelled, even though you intended to type sing.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall32 Use the Spelling and Grammar Checker

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall33 Use the Spelling and Grammar Checker

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall34 Preview and Print Documents, Close a Document and Close Word Print Preview –While creating the document, display Print Preview to ensure you are getting the result you want. –Before printing, make a final preview to verify the layout is what you intended.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall35 Preview and Print Documents, Close a Document and Close Word

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall36 Preview and Print Documents, Close a Document and Close Word

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall37 Use the Microsoft Help System Enter key words and phrases to get information and step-by-step instructions. Help is available on your computer, online, and within ScreenTips.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall38 Use the Microsoft Help System

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall39 Covered Objectives Create and Save a New Document Edit Text Select, Delete, and Format Text Print a Document

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall40 Covered Objectives Navigate the Word Window Add a Graphic to a Document Use the Spelling and Grammar Checker Preview and Print Documents, Close a Document, and Close Word Use the Microsoft Help System