CORE Executive Board March 31, 2010 Next CEB April 28, 2010

1 Agenda SQL Requests/Problem Management Summary Completed Projects Portfolio Budget Status Priority Execution Delivery Schedule Projects in Movement Program Status HCM Financials Application Development Service Request Summary Scorecard Executive Issues

2 Problem Management SQL Requests

3 Summary Total Problems Resolved or Resolution In Process Investigating Resolved by Future Functionality DR to be Created Financials PO11 HCM12712 TOTAL Problem Management Summary

4 Completed Projects since last CEB ARRA Transparency T&L Self Service – OSF Schedule Budget

5 Portfolio Priority

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7 Projects in Execution Delivery Schedule

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15 Program Status HCM

16 CORE – 2581 Time & Labor Status: GREEN Integration testing complete for OESC User Acceptance awaiting ODOT. Requires Awareness: ODOT Dilution DR – 280 technical hours (35% complete) Key Activities Key Overall Issues Task%StartEnd Prepare for UAT – OESC & Statewide503/22/201004/09/2010 UAT – OESC & Statewide004/12/201004/30/2010 Integration Testing - ODOT004/19/201005/14/2010 System Roll - OESC005/03/201005/16/2010 Go Live - OESC005/27/2010

17 CORE – 2636 Commitment Accounting Rollout Status: GREEN Rollout plan is progressing as scheduled. Group D successfully converted and payrolls successfully processed. Group E successfully converted and payrolls successfully processed. Group F Q&A session conducted. Group G and H Kick- Off completed. TASK% CompleteStartFinish Group D Go-Live10002/13/201002/14/2010 Group D Post-Production Support10002/15/201002/26/2010 Group E Q&A Session10002/16/ /2010 Group E Training10003/10/201003/11/2010 Group E Go-Live10003/13/201003/14/2010 Group E Post-Production Support10003/15/201003/26/2010 Group F Roll-Out1001/21/201004/30/2010 Group F Q&A Session10003/16/2010 Group G Kick-Off10002/18/2010 Group H Kick-Off10003/18/2010 Requires Awareness: No issues at this time Key Activities Key Overall Issues

18 Commitment Accounting Rollout Stats GroupConversion Date Agencies# of Employees A09/15/200954,230 B12/13/ ,812 C01/16/ ,885 D02/13/ ,393 E03/13/201085,493 Total Live6420,813 F04/17/ ,000 G05/15/ ,125 H05/22/201018,571 I06/05/

19 CORE – 2667 HCM Functionality Enhancements Status: GREEN All Functional specs are completed. All Technical specs are completed. Two approach papers have been created and are under review Search Match is complete been released to all system users. ODOT updates to locations are complete, as are all Query reports. SQR reports are still being developed and some are in UAT. TASK% CompleteStartFinish ODOT - Completed Location table updates as well as updates to job and position with the new locations 100%01/01/201001/15/2010 Define and Implement Search match100%01/01/201002/19/2010 ODOT Table of Organization100%01/01/201002/28/2010 Queries (71%) and Reports80%01/01/201005/12/2010 Implement Badge Functionality0%04/05/201005/14/2010 Requires Awareness: Key Activities Key Overall Issues

20 Service Catalog Requests – Employee Self Service Rollout Agencies# of Employees Live on System as of 4/1/ ,154 Scheduled after 04/01/ ,248 Exempted/Legislative/Judicial69,940 Total live/scheduled/exempted10137,342 To be completed/scheduled272,331 Target12839,673 Initial employee logon process changed 03/24/2010. Users will be required to get their initial password set by the helpdesk

21 CORE – 2674 Manager Self Service ODOT / Pilot Status: GREEN Project will be in two phases: (1) limited salary personnel April 24th and (2) all non Agile Asset personnel July 3 rd. Requires Awareness: CORE will train the trainer, ODOT will train all other users. Key Activities Key Overall Issues Task%StartEnd Kick Off limited Pilot003/31/2010 Go –live Limited Pilot004/ /24/2010 Requirements – Full Implementation503/23/201004/07/2010 Go Live007/03/2010

22 Program Status Financials Phase II Modules

23 CORE – 2599 Grants, Projects, Contracts with AR/Billing Status: GREEN The Team is preparing for User Acceptance Testing. OESC is working with CORE to be a part of the May go-live timeline. TASKStartFinish Prepare for UAT – OESC & Statewide03/22/201004/09/2010 UAT - OESC & Statewide04/12/201004/30/2010 Integration Testing - ODOT04/19/201005/14/2010 System Rollout - OESC & Statewide05/03/201005/16/2010 GO-Live OESC05/27/2010 Requires Awareness: Go-Live is scheduled for: OESC – 05/27/2010, ODOT – 07/03/2010 Key Activities Key Overall Issues

24 CORE – 2602 AP Workflow Status Status: RED On December 7 th Maximus presented 4 options and made a recommendation. The team wanted more time to digest the options. TASK% CompleteStartFinish Perform On Site Fit/Info gathering Sessions100%09/07/200909/11/2009 Maximus present solutions 100%12/07/2009 Determine to move forward or hold after meeting with Brenda 0%01/06/201004/01/2010 Requires Awareness: Conference call planned with Brenda Bolander on Thursday 04/01. Key Activities Key Overall Issues

25 CORE – 2610 Inventory ODOT Status: GREEN Development has been approved for Inventory ODOT TASKStartFinish Integration Testing04/19/201005/14/2010 Prepare for User Acceptance Testing05/15/201005/23/2010 User Acceptance Testing05/24/201006/18/2010 Go Live07/03/2010 Requires Awareness: No other tasks for CORE at this time. Key Activities Key Overall Issues

26 CORE-2675 Data Staging Environment Status: GREEN Build staging environment containing PeopleSoft extracts that will be used by ODOT and others. TASK% CompleteStartFinish Build Stage Environment100%01/15/201003/31/2010 Prepare Development Requests (ODOT Impact)90%02/15/201004/12/2010 Development10%03/01/201005/15/2010 Testing0%04/01/201005/31/2010 Requires Awareness: Monitoring security issues. DBAs are working to limit access to data through VPD (virtual private database). Researching options for secure transfer of data from OSF to agencies. Initial users will be ODOT and ok.gov Final two development requests are being prepared for sign-off. I have asked Philip Wallace to prioritize development according to his needs. Key Activities Key Overall Issues

27 CORE – 2682 Inventory Pilot - DMH Status: GREEN Project started. DMH currently cleaning up inventory item IDs. TASKStartFinish Kick off Meeting03/15/200903/15/2010 User Cleanup03/15/201004/30/2010 Conversion Testing05/01/201005/14/2010 User Testing / Training05/17/201006/14/2010 System Configuration and Conversion06/14/201006/30/2010 Go-Live07/01/2010 Requires Awareness: Key Activities Key Overall Issues

28 CORE – 2597 Asset Pilot Status: GREEN Project finishing within budget. Delay in receiving valid files necessitated a second go live date of 03/29/2010. TASKStartFinish Integration Testing - Finalizing11/09/200901/13/2010 Training Manuals01/04/201002/05/2010 User Acceptance – Preparing for02/03/201002/25/2010 Training02/08/201003/05/2010 Go-Live03/08/2010 Requires Awareness: - First pilot agencies DEQ and OESC went live on 03/08/ Securities, Mental Health, Commerce (?) due to go live 03/29/ OSF go live pending naming of an Asset manager Key Activities Key Overall Issues

29 MilestoneTargetComplete Accelerated OSF/ODOT AR/BI 10/30/2009 Commitment Accounting 12/14/2009 Time and Labor Lite 01/10/2010 Leave Conversion 01/10/2010 Deposits 01/18/2010 Item Maintenance 01/19/2010 Bi-Weekly 01/20/2010 Contracts – County Leasing 04/01/2010 Asset Management Pilot Rollout 07/03/2010 Inventory 07/03/2010 G/P/C07/03/2010 T&L with Project Costing07/03/2010 Agile Assets07/03/2010 ODOT Phase II Update

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36 Program Status Within 10% of planWithin 20% of PlanOver 20% of plan

37 Program Status Within 10% of planWithin 20% of PlanOver 20% of plan

38 Program Status Within 10% of planWithin 20% of PlanOver 20% of plan

39 Issues IssueStatus 2) CORE approach was to manually convert PO’s. This approach is no longer supported. ODOT has chosen to semi automate the PO conversion and they have not finalized this process. Meeting this Thursday. 1)Need improved coordination between all Teams (DCS, ODOT, CORE) to get the new Items setup, assigned to contracts and PO’s. 3)CORE will be involved in the integration testing, and UAT. This includes fixing bugs. CORE resources will be spread thin because they will also be working on the OESC implementation Weekly meetings between teams. ODOT is picking up some additional tasks. We are generating weekly status on UAT and Integration testing.