1. MyFloridaMarketPlace CRB Meeting
MFMP 2.0 Upgrade Status
March 29, 2007

2. Agenda Review Summary status of upgrade
Review Project lifecycle review with highlights
Review upgrade timeline
MFMP 2.0 Go/No go Decision Point Summary
MFMP 2.0-Aspire Project Schedule Synchronization
Training Review
Testing results
Performance Testing
Migration Process
Overview of MFMP 2.0 migration weekend
Closing

3. MFMP 2.0 Upgrade – Plan Status
Technical Infrastructure
Plan
Design
Build
Test
Train
Deploy
Build
4/2/07
Accomplishments
In progress
Upcoming
Development of 7.1 customized components
Review of 8.2 test conditions
System Test Pass 1 - 3
Workflow analysis
Change Request evaluation
Final upgrade scope
Design of new key groups/roles/permissions
Reporting assessment
CR Designs/Development
Training (Agency, SA, UAT)
UAT
Performance Testing/Tuning
Implementation planning
Go/No go decisions
MFMP 2.0 Dress Rehearsals
Requester Training
Issue Resolution
MFMP 2.0 cutover (3/29-4/2)

4. MFMP 2.0 Upgrade – Plan Dates

5. MFMP 2.0 Upgrade “Go/No Go” Decision Points
Go/No go decision points per the Upgrade Plan established Sept. ’06 and finalized in Oct. ’06:
Can we synchronize schedules for Aspire go-live and MFMP 2.0 upgrade? – (target decision date 1/19/07)
Do the MFMP 2.0 Training Plan and User Acceptance testing results support moving forward with the upgrade (target decision date 3/12/07)?
Do the Performance test results and upgrade migration results (“Dress Rehearsals”) substantiate beginning the final cut over to MFMP 2.0 (target decision date 3/29/07)?

6. MFMP 2.0 Upgrade “Go/No Go” Decision Point #1
Can we synchronize schedules for Aspire go-live and MFMP 2.0 upgrade?
Decision target date 1/19/07
Late December announcement Aspire schedule no longer viable
MFMP 2.0 go/no go decision = GO!

7. MFMP 2.0 Upgrade “Go/No Go” Decision Point #2
Do the MFMP 2.0 Training Plan and User Acceptance testing results support moving forward with the upgrade?
Decision target date 3/12/07
Training plan supports broad base of agency personnel covering the differences between current version and MFMP 2.0
results on following pages
User (Functional) Acceptance testing meets exit criteria

8. MFMP 2.0 Upgrade “Go/No Go” Decision Point #2 - Training
MFMP 2.0 Training
Total of 1925 people trained for the upgrade (as of 3/27/07)
877 core purchasing and finance specialists trained in 26 agencies
40 sessions in 10 days of requester 5 locations
963 requesters trained – number expected to exceed 1,000
59 System Administrators trained & 26 acceptance testers
26 acceptance testers trained
Overall training satisfaction rating is Good+
The total number of people trained directly by MFMP Project is nearly double the number trained for the initial implementation
MFMP 2.0 go/no go decision - Training= GO!

9. MFMP 2.0 go/no go decision - UAT = GO!
MFMP 2.0 Upgrade “Go/No Go” Decision Point #2 – Functional Acceptance Exit Criteria ID
Criteria
Description
Status 1
Successful Execution Of Test Conditions for Modified Groups/Roles/ Permissions
Review of available functionality and workflow based on newly defined user security structure through system administrator training and acceptance √ 2
Resolve and Close all Blocker and Major Issues identified in UAT
Zero (0) remaining Blocker and Major issues outstanding 3
No more than 30 open moderate issues remaining with a corrective action plan for completion
12 total remaining Moderate issues with 7 of the issues forwarded to Ariba for resolution 4
No more than 50 open minor issues with a corrective action plan for completion
17 total remaining Minor issues with 6 of the issues forwarded to Ariba for resolution. 5
Obtain confirmation from Acceptance Testers (CRB Agency)
13 of 13 Acceptance Testing confirmations received. 6
Obtain UAT sign-off from MFMP Project Director
Project Director received positive recommendation to accept the upgrade.
MFMP 2.0 go/no go decision - UAT = GO!

10. MFMP 2.0 Upgrade “Go/No Go” Decision Point #3
Do the Performance test results and upgrade migration results (“Dress Rehearsals”) substantiate beginning the final cut over to MFMP 2.0?
Decision target date 3/29/07
MFMP 2.0 performance testing meets exit criteria
results on following pages
Upgrade migration is accurate and can be completed in the time available

11. MFMP 2.0 go/no go decision - Performance = GO!
MFMP 2.0 Upgrade “Go/No Go” Decision Point #3 –Performance Testing Summary
Performance Testing
Exit criteria established from historical performance based on the highest productive day over the last Fiscal Year ID
Criteria
Description
Status 1
Less than or equal to 2 seconds average response time between processing steps for a PR creation and IR review with 200 active users and 850 casual users over one hour
PR response time: sec
IR response time: sec
Active users: 218
Casual users: 995
Run time: 1:03:53 √ 2
200 Purchase Orders created in one hour
282 Purchase orders 3
190 Invoice Reconciliations created in an hour
265 Invoice Reconciliations
MFMP 2.0 go/no go decision - Performance = GO!

12. MFMP 2.0 go/no go decision - Migration = GO!
MFMP 2.0 Upgrade “Go/No Go” Decision Point #3 – Migration Test Run Summary
Migration Test Runs (“Dress Rehearsals”)
Five test runs were completed
3 mock conversions: all programs and verifications to convert the data run to capture initial timings and validate data
2 full dress rehearsals: full-scale practice runs for the implementation
Results: Starting the migration processes at 6:00 PM Thursday, 3/29 we expect to complete the entire cut-over by 8:00 PM Sunday.
Data verification
Control count totals: verifies the same number of records into the conversion process come out of the process
Run reports before migration on current version and same reports after migration on MFMP 2.0 then compare
MFMP 2.0 go/no go decision - Migration = GO!

13. MFMP 2.0 Upgrade “Go/No Go” Decision Summary
Criteria
Status
1. Can we synchronize schedules for Aspire go-live and MFMP 2.0 upgrade?
Yes
2. Do the MFMP 2.0 Training Plan and User Acceptance testing results support moving forward with the upgrade?
3. Do the Performance test results and upgrade migration results (“Dress Rehearsals”) substantiate beginning the final cut over to MFMP 2.0?
MFMP 2.0 go/no go decision = GO!

14. MFMP 2.0 Implementation Planning
MFMP 2.0 implementation/contingency planning
Readiness checklist
Communication sent on 2/20 to Agency Purchasing and F&A Liaisons
Posted to the toolkit: MFMP 2.0/Deployment section
Communication approach
Updates during the conversion weekend will be provided via
s will be sent at the completion of tasks below in bold green font
MFMP Customer Service Desk will be available 4/2-4/6 from 7:00 AM to 7:00 PM
Overview of migration weekend
3/29 6:00 PM: Current MFMP shutdown
3/29 6:00 PM – 3/30 4:00 AM: Final MFMP 1.0 processing & close-out
3/30 2:00 AM – 3/31 10:30 PM: MFMP 2.0 conversion
3/31 10:30 PM – 4/1 11:30 AM: MFMP 2.0 environment configuration/Group & Role conversion
4/1 11:30 AM – 4/1 4:00 PM: MFMP 2.0 application verification
4/1 5:00 PM: Final production release decision
4/1 5:30 PM – 4/1 10:00 PM: Production configuration
4/1 10:00 PM – 4/2 7:00 AM: Production batch cycles
MFMP 2.0 available 7:00 AM Monday, 4/2/07

15. Contingency Planning – Our Plan B!
Contingency Plans – only if needed
Monday, 4/2 will be used for the implementation of MFMP 2.0
Project Team management will make decision no later than 4/1 5:00 PM
communications will be sent to Purchasing Directors and Finance & Accounting Directors regarding execution of back up plan
BuyerHelp voice response system will be updated
Only if necessary, we will move the go-live date for MFMP 2.0
4/9/2007
Operations would continue on current version
Same transition weekend approach applies – down Thurs after business day and until Monday 4/9/07

16. 0 business days until MFMP 2.0!
What’s Next?
Any closing discussion
0 business days until MFMP 2.0!
Thank you!