InfoDay 2012 Civil Protection Work Programme 2012 Brussels, Friday, 2 March 2012InfoDay 2012 Civil Protection Work Programme 2012 Brussels, Friday, 2 March 2012 Call for tenders Call for tenders Humanitarian Aid and Civil Protection

Generalities about calls for tenders Purpose: To acquire a product or service which the Commission needs for its own activities.Purpose: To acquire a product or service which the Commission needs for its own activities. Initiative and contrôle: Lies entirely with the Commission. Detailed specifications for the needed service or product is produced by the Commission and the successful tenderer must comply with these specifications.Initiative and contrôle: Lies entirely with the Commission. Detailed specifications for the needed service or product is produced by the Commission and the successful tenderer must comply with these specifications. Ownership: the product or service belongs to the Commission in its entirety.Ownership: the product or service belongs to the Commission in its entirety. Union contribution: The Commission usually pays 100% of the contract price.Union contribution: The Commission usually pays 100% of the contract price. Mutual obligations and monitoring: The contract is bilateral: it imposes reciprocal obligations on the Commission and on an economic operator. The operator provides the product or service ordered. The Commission monitors provision of the product or service it has ordered.Mutual obligations and monitoring: The contract is bilateral: it imposes reciprocal obligations on the Commission and on an economic operator. The operator provides the product or service ordered. The Commission monitors provision of the product or service it has ordered. Profit: It is natural that the operators remuneration includes an element of profit.Profit: It is natural that the operators remuneration includes an element of profit. Legal instrument: The result of a procurement procedure is a contractLegal instrument: The result of a procurement procedure is a contract***Publication Tender notices are published in the EU Official Journal and on TED (Tenders Electronic daily) website, the online version of the 'Supplement to the Official Journal of the European Union', dedicated to European public procurementTender notices are published in the EU Official Journal and on TED (Tenders Electronic daily) website, the online version of the 'Supplement to the Official Journal of the European Union', dedicated to European public procurement ( All documents related to calls for tenders are then published on ECHO website under Funding/OpportunitiesAll documents related to calls for tenders are then published on ECHO website under Funding/Opportunities ( Humanitarian Aid and Civil Protection

Humanitarian Aid and Civil ProtectionHumanitarian Aid and Civil Protection Exercises on civil protection modules, technical assistance and support teams and European Union civil protection teams This call for tenders should be published in May 2012 Indicative budget: 2.2 millions euros

Why Modules ? Different resources in 32 Participating States Predefined personnel and equipment Rapid deployment Predefined capabilities – you know what you get Interoperability – we can all work together Self-sufficiency – no burden to the requesting country Humanitarian Aid and Civil Protection

What else is important Voluntary basis Registered modules Deployment within and outside the EU Resources of one or more PS Following international guidelines Dispatch in short notice - generally within 12 hours of a request for assistance Training and exercises financed by EU by certain degree Humanitarian Aid and Civil Protection

Based on ? Council Decision of 8 November 2007 establishing a Community civil protection mechanism Commission Decision as regards rules for the implementation of modules (17 modules and technical assistance and support team - TAST defined) – amended end of Modules and 8 TAST registered so far (as of February 2012) exts.htm

Humanitarian Aid and Civil Protection What kind of modules ? High capacity pumping Water purification Medium and heavy urban search and rescue Aerial forest fire fighting (helicopters + planes) Advanced medical post / with surgery Field hospital Medical evacuation Emergency temporary shelter CBRN detection and sampling Search and rescue in CBRN conditions Technical assistance support teams (TAST)

Humanitarian Aid and Civil Protection New modules in 2010 Ground forest fire fighting Ground forest fire fighting using vehicles Flood containment Flood rescue using boats

Humanitarian Aid and Civil Protection Why specific modules exercises ? Different to traditional full scale exercises (which are bigger, involve planning of participants, financial contribution of organisers) – Focus on functions and on operational cooperation – procedures Train main principles, functions, interoperability etc. Train registered teams which are likely to meet in a real emergency Cooperation of different kind of modules Compatibility of equipment Common understanding of safety and security

Humanitarian Aid and Civil Protection The tenders of the last cycles of exercises give a good hint on the possible structure for the tender in 2012 (which is still in the planning phase) xercices_modules_2010.htm tender_2011_04.htm Second cycle of exercises was suspended. The exercises of the third cycle will be carried out from November 2012 to May How did the last tenders look like?

Humanitarian Aid and Civil Protection Main objectives of the last tenders In 2009: Staff exercises for key personnel of civil protection modules, TAST and European Civil Protection Team (EUCPT) plus two lots of three field exercises for defined type and amount of civil protection modules, TAST and EUCPT. In 2011 only two lots of three field exercises for defined type and amount of civil protection modules, TAST and EUCPT. Staff exercise shall ideally prepare the key personnel for the field exercises. The field exercises of each lot shall be organised in a similar way, to be able to use synergies and draw lessons learnt immediately.

Humanitarian Aid and Civil Protection Structure of the exercise (model - alternatives)Planning and evaluation (schedule which indicates expected outcome and evaluation sheets)Involve as many Participating States as possibleTight timetableCombination of modules of different sizes – average and maximum amount of participants and modulesFinancial issues - difficult costs estimationRefunding of the participating modules/TAST on lump sum basis What were the main challenges ?

Humanitarian Aid and Civil Protection What might change ? Staff exercise might be part of the tender again Combination of modules in the field exercises Requirements/experience for bidders – strong civil protection focus needed, as well as close cooperation with civil protection institutions in Participating States Financial questions concerning financial capacities but also payment methods (including possible upfront payment for participating modules) will be evaluated and might be amended.

Humanitarian Aid and Civil Protection And the tender 2012 ? Plan, conduct and evaluate exercises for registered Civil Protection Modules, TAST and European Civil Protection teams Call for tender, indicative number of 3 service contracts Indicative amount: 2.2 Mio Euro Indicative schedule: Publication May 2012

Humanitarian Aid and Civil Protection See also main website:

Provision of transport and related logistic services in the framework of Civil Protection and Humanitarian Aid operations This call for tenders should be published in May 2012 Indicative budget: 15 millions euros Humanitarian Aid and Civil ProtectionHumanitarian Aid and Civil Protection

Establishment of the European Emergency Response Centre - Provision, Installation and Maintenance of Specialised Equipment for Crisis Rooms This call for tenders should be published in June 2012 Indicative budget: 1 million euros

Humanitarian Aid and Civil Protection Any Questions ?