1. CIVIL PROTECTION MECHANISM EXERCISES
Information Day 2015
Arya Honarmand
DG ECHO B1- Emergency Response Unit

2. Purpose of Civil Protection Mechanism Exercises
Provide a testing environment of established and/or new operational concepts and procedures of the Mechanism.
Provide a learning opportunity for all actors involved in civil protection assistance interventions under the Civil Protection Mechanism.

3. Main Objectives
To improve civil protection preparedness and response to all kinds of disasters, including
marine pollution
chemical, biological, radiological, nuclear disasters
combined disasters and disasters simultaneously affecting a number of countries

4. Expected Results 1
The existing procedures for the various elements of the Civil Protection Mechanism are improved
New procedures, where needed, are established.
The interoperability of intervention teams is improved as the result of the exercise; in particular this will mean
quicker dispatch time,
improved cooperation arrangements,
better communication between headquarters and field,
identification of shortcomings in the existing structures.

5. Expected Results 2
Participating states, enlargement countries not participating in the Mechanism, and European Neighbourhood Policy countries are prepared to receive assistance through the Mechanism.

6. Requirements The mechanism must be activated. (CECIS to be used)
The EU host nation support (HNS) guidelines must be applied.
An EUCP Team must be deployed.
ERCC and equivalent in member states must be exercised.
Participating States ,Enlargement Countries and ENP Countries have the right to send an observer.

7. Type of Exercises Table-top Exercise Command Post Exercise
Full Scale Exercise
Recommended: Building block approach!

8. Total budget for 2015
3,6 million EUR reserved for exercises for Participating States of which EUR is a tender.
1 million EUR reserved for exercises for third countries (neighbourhood or enlargement countries)
Maximum 1 M euro per project
85% of the eligible costs may be funded

9. Selection of proposals
Admissibility criterias (Administrative rules followed)
Eligibility criterias (Applicant eligible, action eligible)
Exclusion criterias (Conviction, bankrupcy, misconduct)
Selection criterias (Operational and financial capacity)

10. Admissibility criteria
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Admissibility criteria
Deadline must be respected
Applications must be submitted in writing/paper
Use application forms (not hand written)
Application must be submitted in EU official language
Number of copies of proposal (2 paper + electronic)
All forms must be returned
Some forms must be signed
All form must be returned-if not applicable
No of copies compared to the last year have changed (2 instead of 3).
© European Commission – DG Environment 10

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Eligibility criteria
Legal status of the applicant (legal entity established)
There must be at least two beneficiaries in addition to the coordinator; a consortium of three.
Participating States, Enlargement Countries , ENP countries and IOs can be partners of the Consortium
Only International Organizations and Participating States can be the coordinating beneficiary.
Activities must fall within the scope of the call
Important: eligible entities from third countries can participate in the implementation of projects under the External budget item but cannot act as the Coordinator. Therefore, applications submitted by third countries which are not Participating States to the Mechanism will be considered ineligible.
© European Commission – DG Environment 11

12. Exclusion criteria Bankrupted or being wound up Convictions
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Exclusion criteria
Bankrupted or being wound up
Convictions
Grave misconduct
Debts towards the state
Fraud, corruption, involvement in criminal matters
conflict of interests
Misrepresentation or information not supplied
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Selection criteria
Operational capacity (evidence of adequate operational capacity, professional qualifications and experiences (EU/trans-national projects, CVs, annual report)
Financial capacity (budget/annual turnover, ..)
to carry out the project?
OPERATIONAL CAPACITY
The beneficiaries must have the professional competencies as well as the qualifications necessary to complete the proposed project.
The purpose of the verification is therefore to assess whether each applicant has the professional competencies and qualifications required to complete the action.
The operational capacity of each individual entity:
the Coordinator must possess sufficient experience in managing EU/trans-national projects of a volume similar that of the proposed action;
the Co-beneficiary should demonstrate that they have project management experience proportionate to the tasks assigned to them in the proposal.
The assessment will be based on the documents submitted as part of the Application and in particular:
the declaration on honour of the Coordinator (Form A2) and of each Co-beneficiary (Form A3);
activity reports of the co-ordinator and each co-beneficiary for the year preceding the project submitted for Union funding including sufficiently detailed information which allows the Evaluation Committee to assess the operational capacity;
Curriculum vitae or description of the profile of the key project staff primarily responsible for managing and implementing the project, preferably using the model provided at:
an exhaustive lists of previous projects and activities performed and connected to the objectives and results of this call (Form A7).
Art. 131 FR, 202 RAP.
Financial capacity
The verification of the financial capacity shall not apply to public bodies such as national, regional and local authorities and International Organisations.
The financial capacity will be assessed on the basis of the following supporting documents to be submitted as part of the Application by each of the potential beneficiaries:
a declaration on honour (Form A2 for the Coordinator and Form A3 for the Co-Beneficiaries),
the profit and loss account and the balance sheet for the 2 last financial years for which the accounts were closed. For newly created entities, the business plan might replace these documents; and
the Financial Viability Form provided, filled in with the relevant statutory accounting figures, in order to calculate the ratios as detailed in the form.
© European Commission – DG Environment 13

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Award criteria
Understanding (clarity, relevance and consistency of the rationale, objectives and planning of the proposed project)
Methodology to be used for the project implementation (ways and means for translating the project into practice and producing the expected results)
Cost-effectiveness of the project (budget structured and rational, justified and coherent, resources appropriate for the activities, means proposed = project cost-efficient)
European dimension of the project (the expected results come from transnational work and serve the interest of more participating states/eligible third countries and may be efficiently reproduced or transferred to other PS, EC or INT
Eligible proposals that meet the admissibility, eligibility and selection criteria will be assessed and ranked on the basis of the award criteria listed below. Proposals must obtain at least 70% of the total available points in order to be considered for funding.
Funding will be awarded to proposals with the highest scores in order of merit, taking into account policy priorities and within the limits of the available budget for this call for proposals.
All criteria with scoring are published in the Guide for applicants.
Award criteria
Understanding: clarity and consistency of rationale, objectives and planning. The Coordinator and Co-beneficiaries have fully understood the objectives and strategic and legislative context of the call and have designed the project accordingly;
Methodology: description of ways and means of implementing the project and producing the expected results (theoretical background, operating procedures, schedules, constraints, assumptions, risks). There are logical links between the identified problems, needs and solutions proposed (Logical Frame Concept). Feasibility of the project within the proposed time frame;
Cost effectiveness: the proposed budget is sufficient for proper implementation and the project is designed so as to ensure the best value for money, also taking into account the expected results and deliverables;
European dimension: the expected results come from transnational work, serve the interest of a large number of participating states/eligible third countries and could be efficiently reproduced and/or transferred to other participating states/eligible third countries, regions or organisations.
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15. Award of proposals Understanding 25 Points Methodology 35 Points
Cost effectiveness 15 Points
European Dimension 25 Points
Minimum threshold is 70 points

16. Exercises received and selected 2007-2014
Call for proposal (year)
Proposals received
Proposals accepted/financed
2007 14 7
2008 16 8
2009 3 2
2010 5
2011
2012 4
2013
2014

17. Funding of exercises

18. Exercises 2015 Harborex, Industrial accident, 27-29 April, Norway
Mura, Flooding in River Mura, May, Croatia
Westsunami, Tsunami, October, Spain

19. The publishment of the call
The call is expected to be published in mid-late March on the following link:

20. Timeline Publication of call: 03.2015
Deadline for questions to Commission:
Deadline for submission of proposals:
Selection of proposals by Commission:
Kick-off meetings in Brussel:

21. General tip - I Pay specific attention to the Grant Application Guide
Understand the requirements of the Commission
All forms requiring signatures must be original
The narrative part of the application should be well formulated and concise.
The budget must be precise and exclude non-eligible costs.

22. General tip - II
Start the process with the application as soon as possible
Build a strong partnership
Ensure a state of the art project management capacity
Do not hesitate to contact the Commission as long as the call is on the website (by mail)

23. Thank you for your attention!