1 Eighth Western Rivers 2015 Operations Workshop 8WR OPS Workshop 2015 Part II

AUX Damage Claim Process  Refer to Damage Claim Manual  Manual required to be onboard facility  Notify OIA within 24 hours  Notify DIRAUX within 48 hours  Do NOT perform repairs until authorized by OIA! Eighth Western Rivers 2015 Operations Workshop 2

AUX Patrol Comms  Facility must have 2 Way Comms  CG Unit, ACOE, Police, Fire Dept, Marina relay between facility & USCG  OPS & POSN – 30 mins SUMR, 60 mins SLMR  Comms lost – Terminate Patrol  Safe haven until comms is re-established Eighth Western Rivers 2015 Operations Workshop 3

MISHAP Reporting Any event that results in... –Death of Auxiliary member –Injury or loss of consciousness –Damage to property Must be under orders Report immediately to OIA & DIRAUX “Slips – Trips – Falls” Eighth Western Rivers 2015 Operations Workshop 4

5 MISHAP Reporting Learn from experience Improve training and doctrine Info will NOT be used for punitive means FSO-OP SO-OP DSO-OP DSO-OP will share summary report to National Response Directorate

Eighth Western Rivers 2015 Operations Workshop 6 Minimum Crew Requirements Article 1.N of AUX OPS Policy Manual: Must have minimum certified crew aboard No single-handed operation except... Emergency situations to get vessel back to dock Launching & recovery at boat ramp

Eighth Western Rivers 2015 Operations Workshop 7 OTO is the only one who may grant crew size waivers DIRAUX letter will spell out conditions of waiver DDC-R or DSO-OP are only ones authorized to update AOM to reflect waiver Minimum Crew Requirements

Eighth Western Rivers 2015 Operations Workshop 8 Physical Ability

Eighth Western Rivers 2015 Operations Workshop 9 Members who are ill/injured have a responsibility to inform the coxswain Coxswain must ensure safety of crew Do NOT continue a mission with a physically/mentally compromised crew member to avoid hurt feelings! This standard applies to coxswains too! Physical Ability

Eighth Western Rivers 2015 Operations Workshop 10 Currency Maintenance Coxswains responsible for choosing certified crew Individuals responsible for meeting currency requirements Schedule recertification check-rides early Late season check-rides impacted by: Weather Fiscal limitations QE availability

Important Reminder Eighth Western Rivers 2015 Operations Workshop 11

SUMR Passenger Policy  Non-Coast Guard on AUX Facilities  No non–AUX guests or passengers (including family) on facilities unless:  Order Issuing Authority (OIA) authorizes  Process -  Request 2 weeks in advance  Route via ASC with INFO Copy to SO-OP  Approval by to Coxswain or Pilot  Must receive approval to go Eighth Western Rivers 2015 Operations Workshop 12

 Process (continued)  Approval can be granted for all patrol types  Training patrols receive greater scrutiny due to inherent risks  If patrol becomes operational mission  Coxswain must advise SUMR of non-AUX personnel  Non-AUX personnel may remain  Coxswain must perform Operational Risk Assessment in coordination with SUMR and Chief of Response  Coxswains should act first if lives are in immediate danger  Brief SUMR once the situation has stabilized Eighth Western Rivers 2015 Operations Workshop 13 SUMR Passenger Policy

SLMR Passenger Policy Eighth Western Rivers 2015 Operations Workshop 14

Promoting Safety Remember  safety of the crew, the public, and the vessel take priority over the mission Personal Locator Beacon (PLB) – Key piece of safety equipment –Issued to Coxswains and PWOs –Have it on board –Check the battery expiration date –Keep it registered with NOAA Eighth Western Rivers 2015 Operations Workshop 15

Promoting Safety Wear PPE correctly Ensure facility is properly equipped Operate vessel safely Comply with Navigation Rules Observe no wake zones Demonstrate Professionalism! Eighth Western Rivers 2015 Operations Workshop 16

Hypothermia Protection Eighth Western Rivers 2015 Operations Workshop 17

PPE Update Eighth Western Rivers 2015 Operations Workshop 18

PPE Update Most PPE maintenance is simple Individual members are responsible PPE maintenance tracked by flotilla and reported to SO-OP monthly Lack of maintenance will require removal of item from service May result in boat crew certification suspension Eighth Western Rivers 2015 Operations Workshop 19

PPE Update No maintenance necessary during the off-season PLBs will be issued for all boat crew members D8WR PPE Instruction will be updated Eighth Western Rivers 2015 Operations Workshop 20

PPE Update In August 2014 the OTO requested, through the DSO-OP, a complete PPE inventory –50% of Divisions responded Failure to provide inventory to DSO-OP by April 1 st, 2015 will result in immediate suspension of boat crew certifications.

HAZMAT Eighth Western Rivers 2015 Operations Workshop 22

Operational Risk Management (ORM) Eighth Western Rivers 2015 Operations Workshop 23

ORM GAR Model Eighth Western Rivers 2015 Operations Workshop 24 Green – Amber – Red Any category above a 3 needs to be mitigated There should be NO zero (no risk) scores GAR is ongoing during mission Both SUMR and SLMR require a GAR score before an Auxiliary patrol gets underway

Eighth Western Rivers 2015 Operations Workshop 25 Green – Amber – Red 8WR Boat Crews will use the standard GAR worksheet Worksheet (see next slide) and descriptive instructions are available on the 8WR website ORM GAR Model

Eighth Western Rivers 2015 Operations Workshop 26 ORM GAR Model

Navigation Rules Inland Rules applicable in all 8WR waters Coxswains responsible for compliance Be wary of “local practices” Eighth Western Rivers 2015 Operations Workshop 27

Navigation Rules Update Eighth Western Rivers 2015 Operations Workshop 28

Navigation Rules Update Eighth Western Rivers 2015 Operations Workshop 29 Download at the Coast Guard Navigation Center URL: andbook/CG_NAV_RULES_ pdf

Operating in Reduced Visibility NAVRUL - Rule 19 Procedures for Reduced Visibility –Maintain a lookout as far forward as possible –Reduce speed –Proper sound signals –Navigation lights on –Radar on and monitored if you have it on your vessel –Avoid course alterations to port for vessels ahead Eighth Western Rivers 2015 Operations Workshop 30

Eighth Western Rivers 2015 Operations Workshop 31 Navigation lights on Depth perception affected Reduce speed Night vision (30 min) Inherently riskier; update GAR often Consider extra lookouts NIGHT OPS

Liability Orders do not guarantee liability coverage Legal process bases coverage on a review of the circumstances and facts involved Your actions - –Must be within your qualifications and training –May not exceed the facility capabilities –Must not go beyond the scope of Auxiliary duties –Coverage may be denied by the Coast Guard if are operating out of bounds Eighth Western Rivers 2015 Operations Workshop 32

Operational Guidelines Remember, we are prohibited from: –Law enforcement boardings –Investigating complaints of negligent operation –Violating any navigational rules –Creating situations that would place another vessel in danger Eighth Western Rivers 2015 Operations Workshop 33

Towing  Tips from the Boat Crew Seamanship Manual COMDTINST (series) Eighth Western Rivers 2015 Operations Workshop 34

Towing  Keeps hands clear of lines unless actively working it  Keep coxswain informed when you are working a line  Coxswain must NOT adjust throttle while crewmember is working line  Keep a working turn on the line at all times if possible  Ensure line has a good fair lead Eighth Western Rivers 2015 Operations Workshop 35 Good Fair Lead

Towing Alongside Heavy Wx Method (Optional) –1,2, Go! –Put over Bow Line (1) –Put over Towing Strap (2) –Clutch ahead and place bow into the seas or wind Eighth Western Rivers 2015 Operations Workshop 36

Towing Alongside Provides stable platform Allows crewman time to get other lines over Safer! Eighth Western Rivers 2015 Operations Workshop 37

Towing Alongside Bow Line (1) Towing Strap (2) Backing Line (3) Stern Line (4) Eighth Western Rivers 2015 Operations Workshop 38 Disabled vessel placement is at coxswain discretion

Radio Communications Maintain high professional standards –Use appropriate pro-words –Use phonetic alphabet properly –Use appropriate channels –NEVER use... “10 codes” Unauthorized prowords, abbreviations and procedures Chummy language Personally identifying information –Review Boat Crew Seamanship Manual, Chapter 11, paragraph D.2. Eighth Western Rivers 2015 Operations Workshop 39

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Eighth Western Rivers 2015 Operations Workshop 41

After The Patrol... Members submitting a claim when trailering should document mileage on the CG-5132 Submit scanned original receipts as usual 42 Eighth Western Rivers 2015 Operations Workshop

Meal Times Aux Meal Times –Breakfast 4:00 – 8:00 AM –Lunch 10:00 AM – 2:00 PM –Dinner 4:00 – 8:00 PM –MIDRATS 10:00 PM – 2:00 AM Meal claims outside these times will not be paid Eighth Western Rivers 2015 Operations Workshop 43

Medication Use Policy Boat Operations & Training Manual Vol. I COMDTINST M Ask for medications that do not interfere with boat crew duties Talk to doctor about side effects Individuals responsible for advising coxswain Eighth Western Rivers 2015 Operations Workshop 44

Alcohol Use Policy Eighth Western Rivers 2015 Operations Workshop 45

Tobacco/Nicotine Use No tobacco/nicotine use on patrol –Boats, PWC & Aircraft –Includes E-Cigarettes Rights of non-smokers prevail Use of nicotine patches and gum authorized Eighth Western Rivers 2015 Operations Workshop 46

Public Image Eighth Western Rivers 2015 Operations Workshop 47

QUESTIONS??? Contact any of these OPS Reps using COL –Your FSO-OP/SO-OP –DSO-OP, COMO Jack Gumb  –DDC-R, COMO Robert Smekta  If they don’t have the answer at hand, they have the resources and network to get the answer for you Eighth Western Rivers 2015 Operations Workshop 48