USING THE PUBLIC PROCUREMENT MODEL OF EXCELLENCE (PPME) TOOL TO IDENTIFY CAPACITY DEVELOPMENT NEEDS A PRESENTATION BY A.B. ADJEI CHIEF EXECUTIVE – PUBLIC PROCUREMENT BOARD, GHANA

PUBLIC PROCUREMENT REFORMS Great change in the Public Procurement processes. Monitoring and Evaluation ensures –A well managed procurement process –Provides useful information –Identifies key weaknesses PPME Tool used in assessing procurement activities INTRODUCTION

It is a software package It uses a set of Key Performance Criteria (KPCs) It facilitates the collection of data It measures the quality of procurement at the Procurement Entity Level It shows how the Entity handles the procurement process and contract management. WHAT IS THE PPME TOOL:

PPME TOOL - OBJECTIVES To implement a change process at all levels. To provide objective information for assessing the conformity of the procurement processes To evaluate performance of procurement at all levels and make recommendations to improve the procurement process. To certify the procurement entities within the country.

….. PPME TOOL - OUTPUTS 1. A “stand-alone” Assessment Report  Gives the performance of a particular entity using a pre-established criteria  Provides the Management of the PE with recommendation to improve performance. 2. Comparative Assessment Report  provides managers at all levels with an analytical tool to compare its individual results with the results of a group of PE’s at all levels.

lack of adequate qualified personnel to supervise the procurement processes within the Entities. IDENTIFICATION OF CAPACITY DEVELOPMENT NEEDS

Management Consultant has now been engaged to undertake a skills and training needs assessment. Objectives of the project were: –Identify the key players for the implementation of the Public Procurement Act, 2003 (Act 663) –Identify and review the core processes involved in the implementation of the law. –Identify the competencies required for the efficient implementation. –Propose detailed course content for training public officers on the law INSTITUTIONAL SKILLS AND TRAINING NEEDS ASSESSMENT:

–Propose detailed course content for training public officers on the law –Prepare a workable delivery schedule for the short, medium and long-term skills and training needs. –Identify qualified and experienced facilitators within the public and private sector to undergo training of trainer courses. –Identify training facilities for short, medium and long-term. –Identify the logistical requirements, the logistic gaps and proposal for filling the gaps. –Develop proposals for sustaining and institutionalizing the capacity development programme. INSTITUTIONAL SKILLS AND TRAINING NEEDS ASSESSMENT:- Cont’d

–To enhance the capacity of all stakeholders. –To develop modules which are fundamental to an enhanced public procurement in the country which covers: Legal Framework Structures Methods Ethics and Complaints Thresholds Tendering And other major areas. DEVELOPMENT OF TRAINING MODULES

The challenge for achievement of required capacity is huge and will take at least months (short term) hence the need for a good strategy to achieve it. A Policy paper “Developing Procurement Capacity and Training in the Public Sector” has been formulated. IMPLEMENTATION STRATEGY

Identified 4 target groups and categorized them according to role and needs –Target A – Entity Tender Committee and Tender Review Boards. –Target B – Providers of Goods, Services and Works. –Target C - Independent and National Oversight Institutions, the General Public, Media, NGOs –Target D - The Procurement Practitioners IMPLEMENTATION STRATEGY

END OF PRESENTAION THANK YOU