Presentation on theme: "GOOD PRACTICES IN THE FIELD OF PUBLIC PROCUREMENT"— Presentation transcript:
1 GOOD PRACTICES IN THE FIELD OF PUBLIC PROCUREMENT Agnes Mita Deputy Auditor-General Kenya
2 Good Procurement Practices in Kenya Legal FrameworkPPOAPlanningPrice GuidesE-procurementCapacity buildingChallengesConclusion
3 Sound Legal FrameworkRealized through enactment of PP&DA and 2006 RegulationsRegulations provide for;Procurement method to be applied,advertising rules and time limits,content of tender documents and technical specificationstender evaluation and award criteria;procedures for submission, receipt and opening of tenders, andcomplaints system structure are clearly defined
4 Sound Legal Framework Cont.. The PP&DA regulations also cover goods, works and services procured using public fundsAre widely distributed to procuring agenciesStandard tender documents have been developed for goods and services
5 Establishment of the Public Procurement Oversight Authority Oversees the procurement process in the public sectorDevelopment of procurement policy, preparation and distribution of manuals and standard tender documentsTraining of PE staff on procurement issues
6 Procurement PlanningAll procuring entities are required to prepare annual procurement plans as part of the annual budget preparation processThe plan must be approved by the Accounting Officer / Board of Directors in case of State owned enterprises
7 Price Reference GuideDeveloped by PPOA to guide procuring entities on pricing and therefore avoid overpricing of goodsThe guide is updated periodicallyGuide is used as a benchmark for investigations by OAG and other watchdog agencies
8 E-Procurement Framework A procure to pay module introduced in the IFMIS Re-engineering framework of the Ministry of FinanceThe re-engineering process targets elimination of all redundant steps in the procurement function
9 Capacity Building in Procurement PPOA developed a capacity building strategyStaff of the procuring agencies trained on the procurement lawThe law requires trained professionals to be deployed in the PE procurement Units
10 Delegation of Procurement Decision Making The procurement law bestows the Tender and Procurement committees of the procurement entities with responsibilities of decisions on procurement.
11 Challenges in Public Procurement Lack of preparation of procurement plans by key agencies leading to inefficiency in procurementFailure to follow procurement law resulting into agencies buying goods / services at prices over and above prevailing market rates mainly through use of quotations and direct procurement.
12 Challenges Cont…Flouting procurement law in award of tenders resulting into court casesInadequate capacity in terms of manpower and skills;Policy makersRegulatorsProcuring entities
13 Challenges Cont.Poor procurement records maintained by procurement entities;Lack of tender advertising informationProcurement procedures followed not clearTender award and evaluation criteria missingLack of progress reports on projects including completion reports
14 ConclusionDue to challenges still facing the procurement system in the Country, the procurement law is to be amended by the relevant agenciesOAG will give input in the amendments