CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Presentations Outline

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Project Overview User Requirements Collection and Analysis Global System Functionality and Architecture Detailed System Specification CYCLADES - OAI Co-ordination Dissemination and Exploitation Project Management WP1 WP2 WP3 WP8 WP7 WP9 WP1WP2WP3 WP8 WP7 WP Time Line

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST CYCLADES Overview Umberto Straccia I.E.I - C.N.R. Pisa (ITALY)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Outline Info sheet Objectives Functionality Architecture State of the project Milestones

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Info sheet Starting date: February,1st 2001 Duration: 30 Months Effort: p/m Budget –Total cost: 2,150,000 E –EU funding: 1,200,000 E Actual State: Month 12 (40%)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Participants IEI-CNR (Italy) - Scientific co-ordinator ERCIM (France) - Administrative co-ordinator FORTH (Greece) FRAUNHOFER FIT (Germany) UNIVERSITY OF DORTMUND (Germany)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Objectives Development of a system which provides an open collaborative virtual archive environment This environment will support –Users –Communities (and their members) –Projects (and their members) with functionality for advanced –Interaction with large, heterogeneous, multidisciplinary digital archives –Collaboration

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Functionality DIGITAL ARCHIVE 1 DIGITAL ARCHIVE 2 DIGITAL ARCHIVE n... Large, heterogeneous, multidisciplinary digital archives CYCLADES Virtual Archive Environment Collections Search&BrowseFiltering & Recommendation Collaborative Work Space User Communities/ Projects

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST The Digital Archives CYCLADES will provide access to the Digital Archives compliant with the Open Archives Initiative FOR MORE INFO...

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST the Open Archives Initiative Agreement between several Digital Archives in order to provide interoperability The specifications give data providers (individual archives) easy-to- implement mechanisms for making the documents metadata records in their archives externally available This external availability then makes it possible for service providers to build higher levels of functionality

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST OAI: list of some compliant data providers (there are 40 providers to date) ArchiveIDDescription arXiv physics, mathematics, non-linear systems and computer science aps American Philosophical Society bmc BioMed Central caltechcstr Caltech Computer Science Technical Reports Citebase Cite-Base services HUBerlin Humboldt University at Berlin/Germany Document Server

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST OAI: list of some service providers (there are 6 providers to date) ServiceDescription Arc A federated search services based on metadata harvested from several OAI compliant repositories. NCSTRL NCSTRL provides unified access to technical reports and eprints from computer science departments, institutes and laboratories. Repository Explorer An interactive, web-based tool to test repositories for compliancy with the OAI TORI Unified access to various open archives (Physics and Computer Science).

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST OAI: main functionality List Metadata Identifiers (constraints: from, until, metadata format) List Metadata Records (constraints: from, until, metadata format) Get Metadata Record (constraints: identifier, metadata format)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST OAI: Get Record Example ARCHIVE: BioMed Central –Archive details : Publisher of journals covering all areas of biology and medicine. taPrefix=oai_dc&identifier=oai:bmc:

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST oai:bmc: <dc xmlns=" xmlns:xsi=" xsi:schemaLocation=" A genomic timescale for the origin of eukaryotes S Blair Hedges Hsiong Chen Sudhir Kumar Daniel Wang Amanda Thompson Hidemi Watanabe Abstract Background Genomic sequence analyses have shown that horizontal gene transfer occurred during the origin of eukaryotes as a consequence of symbiosis. However, details of the timing and number of symbiotic events are unclear. A timescale for the early.… BioMed Central Ltd Research article en Copyright 2001 Hedges et al; licensee BioMed Central Ltd. Verbatim copying and redistribution of this article are permitted in any medium for any non-commercial purpose, provided this notice is preserved along with the article's original URL. For commercial use, contact

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Large, heterogeneous, multidisciplinary digital archives CYCLADES Virtual Archive Environment User Communities/ Projects Service Provider... Common Interface Archive 2 Archive N Archive 1 Common Interface OAI Archives Data Providers Metadata Records Collections Search&BrowseFiltering & Recommendation Collaborative Work Space

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Collections Users may define their own collections Collection: a set of metadata records collected together, according to some criteria, from the archives Common Interface OAI Archives C1 C2 C3 Collection Exported data Archive 2 Archive N Archive 1

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Collaborative Work Space Users may organise their own working space in terms of Folders Folders: –May be organised hierarchically –May contain Metadata records (retrieved from the OAI archives) Uploaded user documents System recommendations (of: users, records, communities, projects) Hyperlinks Annotations User ratings Discussion forums –May be shared among community/project members Members of the same community/project may share the same folder content

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Search & Browse Users may search & browse the collections Users may store the retrieved metadata records into their folders Search: typical Search using the collections search fields (e.g. author, title, abstract) Query formulation through browsing Collection = Logic, Author = Straccia, Abstract = Fuzzy Logic Search Browse SchemaAttribute Author Abstract Title...Castelli Straccia Thanos...

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Filtering & Recommendation Service learns the user information needs (folder profile) automatically from the users folder content Uses of folder profiles –To be used by users to filter out irrelevant information during a search session (filtering) –To be used by the system to automatically notify users about new data that the system judges relevant for them (recommendation) Summary: Folder profiles + document ratings = –Metadata record filtering –Recommendation : records, users, collections, communities

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture Modular –Basic functionality is allocated on servers Distributed –Servers may be over the Web Open –new services can easily be added Simple communication protocol –XML-RPC (SOAP will be evaluated)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Filtering & Recommendation Service Collaborative Work Service Search & Browse Service CYCLADES Mediator Service Collection Service Access Service (Metadata Record Harvesting) OAI Archives Archive 1 Common Interface Archive 2 Archive N Common Interface Users

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST State of the project

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Milestones User Requirements Collection and Analysis (April 2001) Functional and Architectural Specification (August 2001) Detailed Service Specification (February 2002) Service Prototypes (August 2002) System Integration and Testing (May 2003) Running Service (June 2003)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Continues with... User Requirements Collection and Analysis (WP1)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST User Requirements Collection and Analysis (WP1) Dimitris Plexousakis I.C.S - FO.R.T.H Heraklion, Crete (GREECE)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Outline Objectives Description of Work Samples of Questionnaire Results Summary

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Objectives Identification of relevant communities of users for the CYCLADES environment Selection of a user requirements elicitation and analysis methodology Collection of requirements Analysis of collected responses Input for the functional specification of the system

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Description of Work Duration: 2 months Total person-effort: 5 p/m Participants: all partners, co-ordinated by ICS- FORTH Meetings: –Preparatory discussion during the CYCLADES kick-off meeting in Pisa, February 2001 –Presentation of results in Crete, May 2001 Deliverable: User Requirements Report (D1.1)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Description of Work Tasks: –Identification of relevant scholarly user communities –Preparation of Questionnaire –Dissemination of Questionnaire –Analysis of Results collected –Feedback and Recommendations

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Identification of User Communities A number of scholarly communities were identified as relevant: –German Societies for Physics and Mathematics –Italian Society of Mathematics –DELOS NoE in Digital Libraries –Open Archives Initiative group –PLANET NoE in Artificial Intelligence Planning Academic and research groups in the partners institutions

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Questionnaire Preparation Design principles: –Abstraction from technical details due to multi- disciplinary prospective user groups –No bias towards user competence –Goal-directed requirements elicitation –Succinct (34 questions) and covering entire system functionality –Questions distributed among sections as evenly as possible Final version produced with feedback from the OAI group

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Questionnaire Structure –Concise description of CYCLADES objectives and of its service components –User information section (6 questions) –Services Sections Search & Browse Service (8 questions) Personalization Service (4 questions) Recommendation Service (7 questions) Collection Service (4 questions) Collaborative Work Service (5 questions)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Questionnaire Dissemination It was decided to disseminate questionnaires electronically Questionnaire was made accessible via the WWW on a site hosted by ICS-FORTH Solicitation letters were sent out by the partners to the aforementioned communities A total of 34 answers were collected through the web site by the set date

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Questionnaire Results Profile of Respondents –Majority of answers (94%) came from academia / research –More than half of the respondents (56%) already belong to Web Communities or Scientific Networks –62% of respondents regularly use digital archives for their work/research needs

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST General Functionality –Majority (68%) finds the functionality provided by the digital collections they have used insufficient –Only 27% in favor of specific client-side software, whereas 73% prefer the use of an unmodified web browser

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Search & Browse Service –Dublin Core appears as the most popular (50%) metadata schema for searching and browsing; proposals for other metadata schemas include MARC and XML Schema –Majority (50%) are in favor of the use of predefined fields for querying, whereas few (9%) prefer the use of a formal query language

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Search & Browse Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Search & Browse Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Personalization Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Personalization Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Recommendation Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Recommendation Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Recommendation Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Collection Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Collaborative Work Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Collaborative Work Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Summary Questionnaire covered all the different services that the CYCLADES environment aims to provide Answers validate initial high-level conception Need for added-value functionality recognized by prospective users User communities play a significant role in scholarly work The questionnaire answers were taken into account for devising the detailed functional specification of the system

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Continues with... Global System Functionality and Architecture (WP2)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Global System Functionality and Architecture Gudrun Fischer, Norbert Fuhr University of Dortmund GERMANY

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Outline Objectives Description of Work Functionality –Concepts –User roles –User and system actions Architecture –Design decisions –Services –Autonomy –Collaboration –Communication

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Objectives Description of the global functionality and architecture of the system Identification of the individual services to be provided Description of service interaction and communication

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Description of Work Duration: 4 months Total person-effort: 13.5 p/m Participants: all partners, co-ordinated by UNIDO Meetings: –Discussion of functionality, and identification of services at Heraklion/Crete, May 2001 –Final discussion and integration of results in Pisa, July 2001 Deliverable: Global System Architecture Report (D2.2.1)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Description of Work Approach: –Specify the functionality of the system Identify user roles Describe user and system actions –Specify the architecture Identify the services and main components of the system Describe the interaction between the services –Select a communication protocol

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Functionality: concepts Basic concepts in CYCLADES –Document –Metadata record –Metadata schema –Archive –Collection –Community –Project

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Functionality:roles User roles –Single user –Community member –Community administrator –Project member –Project administrator –Collection administrator –Archive administrator –CYCLADES administrator

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST User actions -Register, login -Search and browse records -Manage records and folders -Request recommendations -Manage collections -Manage archives Functionality:actions System actions -Filter records -Harvest and index records from archives -Generate recommendations

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST User activity example: user registration

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture Design decisions –Browser-based user interface –Fusion of Personalization and Recommendation Services into single Filtering and Recommendation Service (FRS) –New: Rating Management Service

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture Services: diagram

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture: services Mediator Service –Central point of access –Co-ordinate the other services –Manage user information –Integrate user interfaces

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture: services Access Service –Harvest and index records –Manage archives Search and Browse Service –Multilevel Hypertext searching and browsing –Use collections Collection Service –Define and manage collections

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture: services Access Service –Harvest and index records –Manage archives Search and Browse Service –Multilevel Hypertext searching and browsing –Use collections Collection Service –Define and manage collections

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture: services Access Service –Harvest and index records –Manage archives Search and Browse Service –Multilevel Hypertext searching and browsing –Use collections Collection Service –Define and manage collections

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture: services Collaborative Work Service –Manage and share records and folders –Support community and project group collaboration –Rating Management Service Subcomponent of the Collaborative Work Service Filtering and Recommendation Service –Recommend records, users, communities, collections –Filter query results

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture: services Collaborative Work Service –Manage and share records and folders –Support community and project group collaboration –Rating Management Service Subcomponent of the Collaborative Work Service Filtering and Recommendation Service –Recommend records, users, communities, collections –Filter query results

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Service interaction example: get new records for folder

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Architecture Autonomy –The services can run on different servers –Services can be left out Collaboration –Registration and co-ordination at the Mediator Service –Well-defined standard requests for each type of service Communication –XML-RPC

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Continues with... Detailed System Specification (WP3)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Detailed System Specification (WP3) Tom Gross Fraunhofer FIT St. Augustin (GERMANY)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Outline Objectives Description of Work Actual State

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Objectives Detailed system specification System development

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Description of Work Duration: 12 months Total person-effort: 88.2 p/m Participants: all partners, co-ordinated by CNR Meetings: –29–30/11/2001: Implementation meeting at FIT, St. Augustin Discussion of communication protocol Discussion of APIs of individual services Discussion of parameter encoding and error codes

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Actual State of WP3

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Deliverable: CYCLADES Detailed System Specification Report (D3.0.1) February, 2002 –Contents Introduction Rationale of CYCLADES, users, functionality, architecture, services, communication protocol, user interface, examples of user interaction For each service: functionality, process flow, internal architecture, data and method specification, user interface, service interaction diagrams Detailed System Specification

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Mediator Service (FORTH) Development environment and base technology installed –XML-RPC API; Apache / Tomcat; Oracle8i; Java (JDBC, Java Servlet) Database scheme defined and implemented All methods implemented Made implemented services public to CYCLADES partners via XML-RPC – System development

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Access Service (UNIDO) Development environment and base technology installed –XML-RPC API, Apache / Tomcat, Postgres database, Java, Perl Database scheme defined and implemented Harvesting implemented Indexing algorithm defined and implemented User interface for archive registration and management under construction

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Collection Service (CNR) Development environment and base technology installed: –XML-RPC, MySQL database, Java Database scheme defined Some methods implemented –(addCollection, listCollection)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Filtering and Recommendation Service (CNR) Development environment and base technology installed –XML-RPC API, BerkleyDB, Java Database scheme defined Filtering algorithms defined Filtering algorithms implementation in progress Recommendation algorithms defined

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Rating Management Service (FIT) Development environment and base technology installed –XML-RPC API, Apache, MySQL, Python Database scheme defined and implemented Some methods implemented (saveRatings, getUserRatings) Made selected services public to CYCLADES partners (

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Collaborative Work Service (FIT) Development environment and base technology installed –XML-RPC API, Apache, Python Classes modelled (e.g., for private, project, community folders) Sketches of user interface drafted

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Search and Browse Service (UNIDO) Development environment and base technology installed –XML-RPC API, Java, Apache / Tomcat Query language defined Sketches of user interface drafted

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Continues with... CYCLADES - OAI Co-ordination (WP8)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST CYCLADES - OAI Co-ordination (WP8) Umberto Straccia I.E.I - C.N.R. Pisa (ITALY)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Monitor the progress achieved by CYCLADES and OAI. –This monitoring should guarantee that: the interoperability agreements defined by OAI and their evolution is correctly understood and used by CYCLADES the impact on the service level of new OAI specs is thoroughly evaluated and feedback is sent to the originators of the changes Feedback to the OAI –validation and experimentation results will be made available to OAI for undertaking the necessary corrective actions Meetings with OAI representatives Objectives

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Duration: 30 months Total person-effort: 5 p/m Participants: CNR Elapsed time: 12 months Description of Work

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Monitoring and Interoperability Verification Continuous monitoring activity of the OAI (meetings and related papers) is in progress Both the old protocol version 1.0 and current protocol version 1.1 have been read and a consistency w.r.t. CYCLADES has been checked out –Note: CYCLADES is not restricted to using open archives, as additional services can be added later Subscription to the OAI mailing lists has been performed The list of registered repositories as well as the register OAI services is continuously monitored

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Meetings with OAI representatives CYCLADES project has been presented at the OAI,Open Meeting in Berlin,Germany,February 26,2001 A first meeting has been held in July 2001 with Carl Lagoze, the representative of Cornell University and heavily involved in the OAI. We expect to closely collaborate and a human resource exchange program is under study.

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Feedback to the OAI A first metadata record gathering activity has been started: –some statistics about the gathered data from the OAI compliant archives have been collected –some non-uniformity of the data has been detected. –the report of this gathering process has been presented at the ECDL 2001 Workshop On Experimental OAI Based Digital Library Systems in September 2001 in Darmstadt

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST CYCLADES will be in contact with the OAF (European Open Archive Forum) project, in which IEI-CNR is a participant

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Continues with... Dissemination and Exploitation (WP7)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Dissemination and Exploitation (WP7) Remi Ronchaud ERCIM (FRANCE)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Duration: 28 months Total person-effort: 11 p/m Participants: ERCIM, CNR, FRAUNHOFER-FIT, UNIDO, FORTH Elapsed time: 12 months Description of work

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Dissemination and Exploitation Planning Activities CYCLADES Logo adopted for improved visibility Dissemination tools: Web site regularly updated, leaflet, poster,… The web site was re-designed to match professional sites and add new services (search engine, direct project contact..)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST EU-DL All Projects meeting, Luxembourg, February 2001 OAI Open Meeting, Germany, 26 February 2001 IPI RAS and IITE Workshop on European/Russian Co-operation in Digital Libraries, Moscow, June 2001 ECIR, Darmstadt, April 2001 Meetings, workshops, conferences Institute presentations, Major DL events

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Participation on a panel on e-Democracy held on the 25 and 26 June 2001: A Panacea or Pandoras Box? at the 14 th Bled Electronic Commerce Conference e- Everything: e-Commerce, e-Government, e- Household, e-Democracy. Italian National Workshop on Digital Libraries: Research Development in Italy Workshop on the Design and Implementation of Digital Libraries, Al Akhawayn University in Ifrane (Morocco), Nov EC/NSF-DL All Projects meeting, Rome, March 2002

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Publications: ERCIM News (from 7000 to 8000 copies), D-Lib Every CYCLADES partners was required to fill in a Dissemination and Use Plan layout realised to present their individual visions and strategies Preparation of the consolidated Dissemination and Use plan integrating the partners contributions (D7.2.1)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Dissemination will be enhanced ( towards Scholarly communities, …) Promotion of CYCLADES targeting potential end- users will be implemented to get a final feedback from users

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Continues with... Project Management (WP9)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Project Management (WP9) Remi Ronchaud ERCIM (FRANCE)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Duration: 30 months Total person-effort: 24.5 p/m Participants: ERCIM, CNR Elapsed time: 12 months Description of Work

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Technical and Administrative Management Activities & Achievements Prepare guidelines for reports Organise and prepare the minutes of the kick-off meeting Organise regular technical meetings to sort out priorities and jointly decide upon strategic orientations Act as an interface between the project and the European Commission (for technical, administrative and financial issues) Guarantee the quality of the work done and deliverables produced

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Implement a systematic self assessment (of deliverables, reports, achievements) and proof-reading Ensure an efficient information flow within the consortium and among the various work packages Provide the consortium with a reliable yet flexible structure and tools for collaborative work (BSCW, document repository..). Produce the progress reports and cost statements Provide administrative assistance to partners (cost statements, contract explanations or amendments)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Reports and Deliverables Progress Report 1 (D9.2.1) Dissemination and Use Plan (D7.2.1) Co-ordination Report (D8.1.1) Global Architecture report (D2.2.1) Quality Assurance Plan (D9.1.1) Project Web site report (D7.1.1) User Requirements Report (D1.1) Draft Detailed System Specification Report (D.3.0.1)

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Quarterly Management Report Textual part to explain the activity –An account of progress made –Results obtained –Deviations from the work schedule –Planned modifications to the work schedule for the next reporting period Matrix part to detail the use of manpower –Number of person months & hours per partner and per work package –Number of person hours planned in the PP per partner and per work package –Graphic representation of resources Planned versus Spent

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST Dissemination and Use Plan (D7.2.1) Plans for promotion of the results –Dissemination Tools: CYCLADES Fact Sheet, CYCLADES Web Site, European Partners Dissemination, ERCIM News, Publications, Meetings and Conferences –Dissemination Plan Plans for the exploitation of the results –Overview of every partners expectations Ambition to produce a standard virtual archive Environment that could be widely used by a number of European scholarly communities. Adaptation of the CYCLADES system to internal use Gain both contacts, skills and technical expertise. Used to support the development of other DL projects, concertation meetings...

CYCLADES Review, 21January 2002, Luxembourg.CYCLADES IST END