Magnet Lab User Portal August 2010

User Proposal Portal Proposal: Science/Technology Description Demographics CV/Resume Funding Sources ‘Excluded Reviewer’ List Assignment of Magnet Time - Link to Reviews - Link to User Program Head - Link to Site-Specific Training - Request for Feedback Links to all User Program Policies Labwide Proposal Review and Demographics Database Experiment 1: User Program Specific Experiment Description Magnet Time Request Denial of Magnet Time - Link to Reviews - Link to User Program Head - Link to Appeals Process - Information/Advice on Resubmission - Request for Feedback (Process clear ?, Rationale clear ?) Web-based Review - Two External Reviewers - Internal Staff Scientists A single proposal can support multiple experiments. The number of experiments and period of time over which a proposal remains in effect will be determined by each individual user program. External reviewers will only have access to the proposal submission, not the description of a specific experiment. In particular, information such as details about a proprietary experimental technique will not be made available to external reviewers. If external review(s) are late… If users are new users… …the MagLab may award magnet time based on internal reviews alone… …and require the User Committee to provide external review of the proposal at its next meeting. Annual User Committee meeting will assume additional responsibility of ensuring external review of every proposal. If user requests Rapid Access permission from the MagLab director (or designee), then experiments will be considered for provision of magnet time until the next batch proposal call or annual User Committee meeting provides an opportunity for a formal review of the proposal. Decision on Magnet Time - Internal Technical Experts - Specific to User Program - Specific to Experiment

August 2010 NHMFL Home Page: magnet.fsu.edu

Unified User Portal users.magnet.fsu.edu One policy governs all 7 user programs One point of entry for all users

Submitter view – Getting Started: People info DemographicsDisciplineUser Type

Proposal Submission, Management & Review Processes ~~ Implementing Good Practice and Policies ~~ Submitter view – Getting Started: Proposal information Proposals are externally reviewed!

Submitter view: Proposal “Home Page”. “Actions” & info collected uniform across all 7 user programs Proposal File: 1-3 page describing Scientific or Technical development including broader impacts. 1 page description of prior relevant work 2 page biographical sketch Proposal File: 1-3 page describing Scientific or Technical development including broader impacts. 1 page description of prior relevant work 2 page biographical sketch

Submitter view: Experiment “Home Page” “Actions” are standard; follow-on questions & data collected are tailored to operational needs of each facility

Submitter view (Experiment) – Magnet systems for Pulsed Field Facility

Submitter view (Experiment) – Sample and safety info for Pulsed Field Facility

Submitter view (Experiment) – Scheduling for Pulsed Field Facility

Submitter view (Proposal & Experiment ) – “Review & Submit” Same for all facilities

Facility Manager view

Facility Manager view: Each Facility has its own standing User Proposal Review Committee (UPRC) According to User Policy: minimum 7 members; more external members than internal

Reviewer view

Many management reports already online

Each user facility reviews, ranks, schedules and manages its own time according to established protocols. All NHMFL users enter the system through the same web portal All users submit project summary and demographic data to common database. The project proposal sent to the appropriate program Common reporting, user feedback and surveys, and publication records NEW ONLINE USER PROGRAM MODULE: Unified User Access, Proposal Handling, Feedback and Reporting

System Managers & User Proposal Review Committee (UPRC) Members (confidential)

System Managers & User Proposal Review Committee (UPRC) Members (confidential) continued