Word Processing Understanding Microsoft Word 10

Benefits of a Word Processor Word Processing Is the use of a computer and software to produce written documents such as letters, memos, forms and reports. Word Processing Move the insertion point Correct text Change text appearance Change text format Select text to move, copy, or delete

Microsoft Word 2010 brought back the File Menu and took away the home button. We still have the ribbons and groups. File Button – a drop down menu for printing and saving files Ribbons – they act like the menu bar Groups – they act like the drop-down menus

Alignment How your text fits between the left and right margins of a page. Your alignment buttons are found on your HOME RIBBON/PARAGRAPH GROUP

Align Left Text is aligned evenly at the left margin.

Align Center

Align Right

Align Justify Notice that the spaces between words increased so that the right side of the text is aligned.

Copy To make an exact copy of information in your document. Your copy button is found on HOME RIBBON/CLIPBOARD GROUP

Cut To remove information in your document. Your cut button is found on HOME RIBBON/CLIPBOARD GROUP

Paste To insert the last information you cut or copied into a document. Your paste button is found on HOME RIBBON/CLIPBOARD GROUP

Cursor Where the action is on your screen, shown by a flashing line. I I-Beam Where your mouse is on your screen, shown by an I.

Font A set of characters with a particular design and size.

Font Style Certain changes to the appearance of the font

Line Spacing The amount of space that appears between the lines of text in a document. Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Single Space Text Double Space Text Double Space Text Double Space Text Double Space Text Double Space Text Double Space Text Double Space Text Double Space Text Double Space Text

Margin The space between text and an edge of a page.

Page Orientation How the information will be print on the page Portrait (8 ½ by 11) Landscape (11 by 8 ½)

Word Wrap A feature in most word processors that automatically moves words to the next line as you type. You only have to press the Enter key when you want to leave a blank line or start a new paragraph.

Header A header can contain a page number, your name and the date. Information displayed at the bottom of a page in a document. Information displayed at the top of a page in a document. Footer A footer can contain a page number or the date.

Undo and Redo When working in a document, you will sometimes delete text accidentally or change your mind about editing or formatting changes you made. This is when the Undo command is useful. The undo command will reverse a number of recent actions. When working in a document, you will sometimes delete text accidentally or change your mind about editing or formatting changes you made. This is when the Undo command is useful. The undo command will reverse a number of recent actions. Any time you make a mistake click the undo button on the tool bar

Back Space and Delete You might find, as you read over your text, that you need to delete characters or words. There are two ways to delete characters; using backspace or using delete. You might find, as you read over your text, that you need to delete characters or words. There are two ways to delete characters; using backspace or using delete. Use backspace to delete the charters to the left of the insertion point The delete key removes the characters to the right of the insertion point

Using These Terms in Word Now you know some terms in MS Word lets see how to use them. Using you note sheet, write down the steps to complete some simple formatting commands.

Alignment To change the alignment of text 1. Select text by dragging your mouse over it 2. Select Home Ribbon/Paragraph Group

Cut or Copy 1. Select text by dragging your mouse over it 2. Select Cut or Copy from the Home Ribbon/Clipboard Group

Paste 1. Place your curser where you want your text or picture to appear 2. Select Paste from the Home Ribbon/Clipboard Group

You can also access the Cut, Copy, and Paste commands by right-clicking the mouse button on the selected text and choosing the commands on the shortcut menu.

To Change Font 1. Select text by dragging your mouse over it 2. Select text, text style and size from the formatting toolbar

More font options are under Home Ribbon  Font Group You can also change the underline style and color

To Change Case 1. Select text 2. Select the Home Ribbon/Font Group

Line Spacing Word automatically single spaces when you type. To change line spacing: 1. Select the text 2. Select the Home Ribbon/Paragraph Group 3. Select your desired line spacing

Margins 1. Page Layout Ribbon 2. Page setup Group Page Orientation 1. File Menu 2. Page setup

Header and Footer 1. Go to the Insert Ribbon 2. Header / Footer Group