Linking Implementation Data to the SPDG’s PD Worksheet The contents of this presentation were developed under a grant from the U.S. Department of Education, #H323A However, these contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government. Project Officer, Jennifer Coffey.

OTISS IMPLEMENTATION & MONITORING TOOLS Site Level Fidelity Assessment Goal Development & Prioritization Multi-Year Implementation Site Action Plan Goal Attainment State Level External Coaches Monthly Site Report External Coaches’ Coaching Log External Coaches’ PD Log Site Goal Attainment Tracking Spreadsheet

SPDG Leadership Meetings (2-3 times per month) OTISS External Coaches Weekly Meetings Site-Based Meetings with OTISS External Coaches OTISS Leadership Monthly Meeting

SITE LEVEL TOOLS Fidelity

OTISS Fidelity Assessment Fidelity

1.Leadership 2.Teaming 3.Professional Development 4.Universal Screening/Benchmarking 5.Tiered Levels of Interventions 6.Progress Monitoring 7.Decision Making 8.Family Engagement Core Components of OTISS

Goal Development and Prioritization Worksheet

Multi-Year Implementation Plan

Site Action Plan

Pilot

Goal Attainment Form

Pilot

STATE LEVEL TOOLS Fidelity

MONTHLY SITE REPORT

MONTHLY SITE REPORT COMPONENTS District/Site Information Site Profile/Updates Site Team (Site Coaches & Members) Site Action Plans Goal Attainment Form Goal Attainment Aim Line Graph Fidelity Assessment Results (BOY/MOY/EOY) Fidelity Assessment Results (BOY compared to EOY) Coaching Activities Conducted Coaching Activities Planned Coaching Concerns/Need for Support

OTISS Site Progress Report OTISS Leadership Meeting October 30, 2014 Pilot Appleton High School/Appleton PS [Site/District] External Coach: Roy Clark

APPLETON HIGH SCHOOL APPLETON PUBLIC SCHOOLS 1412 APPLETON AVENUE APPLETON, OK YEAR OF SERVICE: 2 Pilot

DISTRICT/SITE INFORMATION Pilot Appleton High School, Appleton Public Schools October 30, 2014 DISTRICT INFORMATION: TYPE: ___Urban _X_Suburban ___Rural SIZE: ___1 to 249 students ___250 to 499 students ___500 to 999 students ___1,000 to 2,999 students __3,000 to 8, 999 students _X_9,000 students plus SCHOOL SITE INFORMATION: Total student population: 2, 600 Percentage of students on free/reduced lunch: 24% Percentage of students on Individualized Education Programs (IEPs): 12% Percentage of English Language Learners (ELLs): 7% Languages spoken by two largest groups of ELLs: Spanish and Korean Total administrative staff: 7 Total certified staff: 98 Total uncertified staff: 23 Grade levels served at site: 9-12 Grade levels serving with OTISS: 9

SITE PROFILE/UPDATES Pilot Appleton HS is the second largest of 3 high schools in the district, and the oldest. It is located in a fairly low SES area of town; it’s population is diverse (35% of its student population is minority) and has attendance issues. The principal is in her second year at the school. One of the site coaches from last year left – he had most of the “paperwork” from team meetings and now no one can find the written team plan they developed. The current year’s coaches are trying to contact him and get this. They are implementing OTISS at their 9 th Grade Academy only. The principal didn’t attend the first meeting when the fidelity assessment was conducted. The site coaches remarked that she did not attend many meetings last year and are concerned the same will happen this year. The team appears invested in the process, but also a bit “harried” and anxious to get back to their classes/assignments. Appleton High School October 30, 2014

OTISS TEAM Pilot Site Coaches: Jane Miller, District School Psychologist (new for ) Janet Rice, Math Support Class Teacher (continuing from ) Team Members: Rhonda Canfield, Principal (continuing from ) Julie Morrison, Asst. Principal (new for ) Karen Roberts, 9 th Grade Counselor (continuing from ) John Gray, Pre-Algebra Teacher (new for ) Tom Jones, Pre-Algebra Teacher (continuing from ) Sylvia Huerta, Pre-Algebra Teacher (continuing from ) Appleton High School October 30, 2014

Pilot

Fidelity Assessment Results Appleton HS/Appleton PS OTISS COMPONENTBeginning Middle [Date] End [Date] Leadership62.5% Teaming55% Professional Development 58% Universal Screening/Benchmarking 42% Tiered Intervention42% Progress Monitoring62.5% Decision Making33% Family Engagement42% Total49% Pilot

Pre-Post Fidelity Assessment Results Appleton HS/Appleton PS OTISS COMPONENTFALL SPRING 2015 [Date] CHANGE [+ or -] Leadership62.5% Teaming55% Professional Development 58% Universal Screening/Benchmarking 42% Tiered Intervention42% Progress Monitoring62.5% Decision Making33% Family Engagement42% Total49% Pilot

COACHING ACTIVITIES CONDUCTED DURING OCTOBER, 2014 Appleton HS, Appleton PS  Conduct Fidelity Assessment (BOY/MOY/EOY)  Guide Site Action Plan Development  Review Goal Attainment  Provide Examples of Tools (Screeners-MBSP/ALEKS/IXL, ODR Forms, SWISS)  Model Interventions (Which Ones and for Whom?)  Provide Materials (Describe)  Collect & Analyze Data (What data and for what purpose?)  Consult with Site Coach (Discussed training on how to conduct screener/Discussed strategies for re-engaging principal in process)  Provide PD (Presented research data on MBSP, ALEKS & IXL to OTISS Team. Assisted with developing training for students on Tier I Behavior expectations)  Other (Describe) Place a check in the  beside all activities conducted. Describe where needed/ indicated. Pilot

COACHING ACTIVITIES PLANNED FOR NOVEMBER 2014 Appleton HS, Appleton PS  Conduct Fidelity Assessment (BOY/MOY/EOY)  Guide Site Action Plan Development  Review Goal Attainment  Provide Examples of Tools (Progress Monitoring-PM Tools “X,” “Y,” and “Z”)  Model Interventions (Which Ones and for Whom?)  Provide Materials (Describe)  Collect & Analyze Data (What data and for what purpose?)  Consult with Site Coach (Discussed presentation on PM Tools & possible revisions to Site Action Plans)  Provide PD (Topic and Audience)  Other (Describe) Place a check in the  beside all activities planned. Describe where needed/ indicated Pilot

TRACKING TOOLS COACHING LOG PROFESSIONAL DEVELOPMENT LOG SITE GOALS & ATTAINMENT TRACKER FIDELITY ASSESSMENT TRACKER SITE DEMOGRAPHICS TRACKER

COACHING LOG TRACKS: Visits (Monthly/Follow-up) Contacts ( /Phone/Other Coaching Activities: Conducting Fidelity Assessment Guiding Site Action Plan Development Reviewing Goal Attainment Providing Examples of Tools Modeling Interventions Providing Materials Collecting and Analyzing Data Consulting with Site Coach Providing PD Others

*One site dropped in October 2013

PROFESSIONAL DEVELOPMENT LOG TRACKS: Date Content Trainer Target Audience Number Attending Evaluation Results Pre-Posttest Results Increase/Decrease in Knowledge Measuring Intervention Integrity

GOALS & GOAL ATTAINMENT TRACKER TRACKS: Goals By Core Component Goals By Academic Or Behavior Focus Progress Towards Goal Attainment Over The Course Of The Year

FIDELITY ASSESSMENT TRACKER TRACKS: Beginning of Year Middle of Year End of Year Compares Beginning and End for Increase in Fidelity of Implementation

OTISS SITE DEMOGRAPHICS TRACKER Tracks: Size % on IEPs % & Top 2 Languages of ELLs Free/Reduced Lunch Staff (Administrative, Certified & Uncertified Grade Levels Served Grade Levels Serving with OTISS

LINKING DATA FROM TOOLS TO THE PD WORKSHEET

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