Federal Force Account Utilizing Sponsor Resources Georgia Airports Association – Spring Workshop March 13, 2014 Presented By Katie Eleam Aviation Project Manager, Aviation Programs

 Work completed by sponsor’s employees  Planning, engineering, construction  Can also be performed by another public agency with sponsor agreement What is Force Account?

Advantages of Federal Force Account  Lower cost than contract construction  Allows sponsors to utilize in-kind resources

Potential Disadvantages  Depending on sponsor workload, may delay project  Extensive record keeping required of sponsor

Why Federal Force Account?  Weak economy  Need to get creative to fund projects  Sponsors have qualified personnel that can complete projects more efficiently

Case Studies  Fulton County – Signage Installation  Rome – Runway Safety Area Improvements and Obstruction Removal  Ellijay – Runway Safety Area Improvements and Obstruction Removal

What Projects are Eligible?  Eligible Sponsor  AIP Eligible Project  On the Airport Layout Plan  Included in the Capital Improvement Program  Has an application  Routine airport maintenance projects are not eligible (i.e. mowing)

Notes to Keep in Mind  Prior GDOT approval is required  Qualified personnel must be used  Appropriate NEPA document must be completed  No deviation from AIP standards for construction (AC 150/ ) allowed  Must meet federal construction standards -Procurement of materials -Inspection and Testing -Construction reporting -Plans and Specifications

How to Apply - Sponsor’s Proposal  Preferred method under the AIP is through qualification based selection or competitive bidding  Sponsor’s proposal must: -Be submitted before work initiated -Provide sufficient justification -Include detailed cost estimates, resource information, and plans and specs

Sponsor’s Proposal - Justification  Benefits to the sponsor and the Federal Government must clearly be shown  Key Phrases that should be included: -Willing & Able -Cost Savings -Qualified Personnel and Equipment -Acknowledge and Comply with all federal requirements

 Wage Rates  Estimated work hours  Non-Salary Expenses  Indirect Costs  Comparison of costs between sponsor and contract construction -Must show that force account construction is more cost effective Sponsor’s Proposal – Detailed Cost Estimates

Project ListMaterialLaborEquipment Est.ItemMaterialExtended Item NoItem DescriptionQtyUnitUnit PriceItem CostOperRateHoursExtendedEquipRateHoursExtended 1CONSTRUCTION EXIT1.0EACH$2,000 1$182$36Dozer$802$160 1$122$24Tandem$602$120 2TYPE C SILT FENCE LF$40$1,0402$1520$600Trencher$520$100 3CUT44,756.0CU. YD. 1$18470$8,460Dozer$80470$37,600 44,756/12 = 3730 Loads 1$18470$8,460Excavator$115470$54, /80 Loads per day = 47 days 3$12470$16,920Tandem$60470$84,600 4FILL12,963.0CU. YD. 1$18140$2,520Dozer$80140$11,200 12,963/12 = 1080 Loads 1$18140$2,520Excavator$115140$16, /80 Loads per day = 14 days 3$12140$5,040Tandem$60140$25,200 1$15140$2,100Compactor$25140$3,500 5STORM DRAIN PIPE, 18 IN, H LIN. FT.$18$2,3042$18160$5,760Gradall$40160$6,400 FES, 18 IN, STORM DRAIN1.0EACH$600 2$12160$3,8406 Yard$35160$11,200 STORM DRAIN PIPE, 24 IN, H LIN. FT.$20$9,240 FES, 24 IN, STORM DRAIN1.0EACH$700 STORM DRAIN PIPE, 30 IN, H LIN. FT.$24$2,400 FES, 30 IN, STORM DRAIN1.0EACH$800 JUNCTION BOX4.0EACH$2,000$8,000 6STN DUMPED RIP RAP, TP 3, 12 IN120.0CU. YD.$5$5402$1210$2406 Yard$3510$700 7PERMANENT GRASSING13.5ACRE$500$6,7501$1520$300Hyrdoseeder$6020$1,200 8EROSION CONTROL MATS, SLOPES3,333.0SQ. YD.$1$3,3331$1520$300 9TEMPORARY SEDIMENT BASIN GRASSING2ACRE$500$1,0001$1880$1,440Gradall$4080$3,200 18" PIPE60.0LIN. FT.$18$1,0801$1880$1,440Mini Exc$6580$5,200 2$1280$1,9206 yard$3580$5,600 1$1510$150Hydroseeder$6010$600 Subtotals$39,787$61,920$260,530 Project Totals$362,237 Example Detailed Cost Estimate – Rome RSA Project

Sponsor’s Proposal – Resources  Labor – qualified for the work specified and capable  Material – proper procurement  Equipment -Compare rates to United States Army Corps of Engineers “Construction Equipment Ownership and Operating Expense Schedule”  Financing  Workload  Schedule

Procurement Methods - Materials  Competitive Sealed Bids  Competitive Proposal  Small Purchase -Under $100,000 -Price quotes obtained from adequate number of qualified sources  Noncompetitive Proposals -Single Source -Emergency -Competition inadequate

 Shows the nature and extent of the work  Makes sense for the project  Does not have to be a full, complete set -Erosion Control -Construction Safety and Phasing Plan (7460 submittal) Sponsor’s Proposal – Plans and Specifications

Proposal Acceptance  Requirements met  Proposal submitted to GDOT  Reviewed by Project Manager  Proposal and project accepted

What’s Next  Important to maintain detailed records -Timesheets signed off by supervisor -Direct Costs  Construction Administration -Pre-Construction Meeting -Monthly pay requests -Final Inspection  AIP Required Deliverables (if design) -Engineer’s Report -Construction Safety and Phasing Plan

What to Remember  Prior GDOT approval is required  Qualified personnel must be used  Cost Savings  Appropriate NEPA document must be completed  No deviation from AIP standards for construction (AC 150/ ) allowed  Accurate record keeping  Consultants are a great asset and can assist in all phases of the project

Resources ations/orders/media/aip_5100_38c.pdf ations/orders/media/aip_5100_38c.pdf sor_guide/media/1400.pdf sor_guide/media/1400.pdf /general/ /general/

Questions?