THE VIRTUAL ILLINOIS CATALOG (VIC) Jan Ison Lincoln Trail Libraries System OCLC Advisory Committee for Public Libraries June 6, 2000

OVERVIEW LIBRARY COOPERATION IN ILLINOIS CONSORTIA BASED AUTOMATION VIC -- THE BIG PICTURE CONFIGURING SITE SEARCH FOR VIC BACKLOADING HOLDINGS INTO OCLC RESOURCE SHARING Q & A

Library Cooperation In Illinois Illinois Library System Act, Library Systems More than 2700 ILLINET Members (Academic, Public, School, Special) Funding from the State of Illinois through the Illinois State Library

Lincoln Trail Libraries System Membership Organization of Libraries 116 Full Members –7 Academic –53 Public –41 School –15 Special Geographically based in 9 Counties of East Central Illinois

LTLS Technology Services LINC –Shared Automation Began in 1978 Grants from Illinois State Library –Dynix 74 Members –All Types of libraries –Academic, Public, School, Special –Bibliographic Database 1.65 Million Holdings 586,000 Bibliographic Records 205,000 Patron Records Automate Local Library Activities Circulation Cataloging Acquisitions OPAC Serials

LTLS Technology Services Resource Sharing –Patron Initiated ILL Holds Wide Area Network –Dedicated Circuits –Internet Connectivity

Other Illinois Technology Consortia Local System Vendors –Epixtech –GEAC –Innovative Interface (III) –DRA –CARL

VIRTUAL ILLINOIS CATALOG (VIC) Goal –Seamless Searching and Reserving of Materials for all Illinois Citizens on Illinois Bibliographic databases (Ideally beyond Illinois) –1996 –Phased Approach OCLC Site Search -- The Search Engine OCLC Resource Sharing

VIRTUAL ILLINOIS CATALOG (VIC) The Library Resources –Holdings of 600 Illinois libraries –Provides location, call number, and shelf status –Access to more than 55 million items in the state Available 24x7 through Internet Access

Configuring Local Systems For VIC Set-up Local Z39.50 Server Provide ports or simultaneous users for access to VIC Determine Z39.50 use attributes for mapping searches Only keyword searching with current VIC SiteSearch version-- No browse searching Build additional Z39.50 indexes

Setting up OCLC Site Search For VIC Require commitment of resources on both the system and state level - Java and HTML programmer (WebZ is not plug and play) T-1 Connection 250+ WebZ/SiteSearch licenses

Adapting OCLC Site Search For VIC HTML Interface (Modified the Out of the Box Interface) Evaluation of searches (Looked at searches) Online help development Interim ILL component Online training courses

Issues To Consider In Configuration Java programming Inconsistency across automation systems Z39.50 standards implemented at different levels Indexes Need to be able to map use attributes May need to build additional indexes Location of holdings data varies greatly across ILS

Demonstration Of VIC Heres an online demonstration of a search, using the VIC product. VIC is accessible through the Illinois Secretary of States Find-It site VIC Web Site: Findit Web Site: findit.sos.state.il.us

OCLC Holdings Backload BackLoad the Holdings into OCLC Full Users Selective Users Contract price for each Local Database Loaded

Resource Sharing the Illinois Picture LINC -- Direct Holds (LTLS Area) VIC -- (Illinois Libraries) ILLINET Online -- Direct Holds (Illinois Libraries) OCLC -- First Search -- Patron Initiated OCLC -- ILL Module (Illinois Libraries/Nationwide & Globally)

Issues and Next Steps Exporting Records -- Date Stamping Install next version SiteSearch for de- duping records Implement statewide Z39.50 profile Response Time Enhance html interface Utilize customer comments to enhance product

CONTACT INFORMATION Jan Ison LTLS Web Site: VIC Web Site: Findit Web Site: findit.sos.state.il.us