OPENING OF SCHOOLS FOR REGISTRARS & CLERICAL Office of Exceptional Student Education OPENING OF SCHOOLS FOR REGISTRARS & CLERICAL Ava Goldman, Administrative Director Shannon Gottardi, Executive Director Mary A. Paz, Instructional Supervisor

AGENDA INDIVIDUAL EDUCATIONAL PLAN (IEP) ESE SCHEDULING ESE ERROR REPORTS ESE RESOURCES ESE SUPPLEMENTS

INDIVIDUAL EDUCATIONAL PLAN (IEP)

Self-contained Separate class setting Resource Pull-out setting Gen Ed: External supports Consultation Gen Ed: In class supports Co-Teaching Support Facilitation IEP EDUCATIONAL PLACEMENT

General Education Classroom General Education Classroom Consultation The general education teacher and SPED teacher meet on a regular basis to plan, implement, and monitor instructional alternatives designed to promote success in the general education classroom Co-Teaching Both the General and SPED teachers share responsibility for planning, delivering, and evaluating instruction for all students in a class/subject for the entire class period Support Facilitation SPED teacher provides direct service to students with disabilities in the general education classroom for part of the instructional period/block during regularly scheduled intermittent or varying times of the day and/or week

IEP EDUCATIONAL PLACEMENT

SCHEDULING ESE

SCHEDULING & ISIS PF 1

SCHEDULING & ISIS PF 4

FTE – INCLUSION SETTING “ Y” must be reflected in ISIS PF17 when SPED services are delivered in the general education setting for one or more classes Inclusion supports and services must be documented on the IEP Maintain logs as required and must be available for FTE Audit Y in ISIS in not applicable for student with exceptionality of “Speech Impaired” only

ELEMENTARY ESAP PROGRAM CODES ELEMENTARYELEMENTARY ESE ESAP program numbers are only used when students with disabilities have one or more separate/pullout SPED classes. ▪ESE ESAP program numbers do NOT have to be manually hard-coded line 200; the hard- code is integrated programmatically into the program number. Regular ESAP program numbers are used for students with disabilities in general education for all courses.

SECONDARY COURSE CODES K-8, MIDDLE, SENIOR General education course codes used for students in separate SPED classes taught by a SPED teacher must be hard-coded line 200. General education course codes used for students in general education classes taught by a general education teacher are NOT hard-coded line 200. All hard-coded basic courses taught by an ESE teacher will appear in ISIS PF4 Course code requirements must be reflected in scheduling of core courses for students with disabilities.

SCHEDULING – ISIS PF 9

ESE ERROR REPORTS

FTE ESE ERROR CODE 19 - SPED  ESE Code Error 19 - Student with no course hours – fund to basic unless receiving consultative services  Verify consultation / collaboration services are documented in the IEP  Student is receiving consultation/collaboration in the general education setting but no “Y” in PF17  Conduct an IEP meeting to document services  The “Y” will now roll over to PF17  Student is receiving course(s) in an ESE class  Elementary - Revise ESAP program number  Secondary - Hard-code course 200

ISIS PF 4 – PULL OUT COURSES

ISIS PF17 – “Y” FOR INCLUSION

FTE ESE ERROR CODE 19 - GIFTED  ESE Code Error 19  ESE Code Error 19 - Student with no course hours – fund to basic unless consultative  1. Student is not receiving courses in a gifted class  Verify parent waived services in the EP  Verify “N” (not placed) status in ISIS PF17  Conduct an EP meeting to document waived services  2. Student is receiving course(s) in a gifted class  Conduct an EP meeting to add services  Schedule student for classes in ISIS PF1  Students will maintain a primary exceptionality (L)

ESE SERVICES - ISIS PF17

FTE ESE ERRORS  FTE ESE Errors  20 – ESE student missing ESE minutes  21 – ESE courses in ISIS PF4 but no ESE services on PF17  No primary exceptionality or all programs dismissed  22 – ESE services but no valid IEP/EP plan date  Student will fund as basic  All IEPs must be current and written within one year  All SPED students must be scheduled for special education courses or consultation/collaboration (Y) or both

ESE SERVICES - ISIS PF17

FEFP – FUNDING LEVELS FEFP Grade GroupPre-K - 34 – 89 – 12All grade levels Funding LevelBASIC ESE Matrix Cost Factor Domain Rating Totals

MODIFIED COURSE CODES ALL GRADE LEVELS ALL GRADE LEVELS Course code requirements for scheduling students with disabilities into core subjects level core courses (7700, 7800, 7900) are intended only for students with the most significant cognitive disabilities who are eligible under IDEA and meet the Florida Alternate Assessment criteria. A list of all activated 7000 level core courses are available. A recommended scope and sequence for all students with significant cognitive disabilities accessing 7000 level courses is available.

ISIS PF 4 – PULL OUT COURSES

THERAPY COURSE CODES ALL GRADE LEVELS ALL GRADE LEVELS  Therapy provided in an ESE setting must be rollover to ISIS PF4 for FTE funding  Course sequence and section must be created on PF9 and added to student’s schedule on PF Speech Therapy Language Therapy Occupational Therapy Orientation and Mobility Physical Therapy Unique Skills Vision

ESE REPORTS

 WEDNESDAY, SEPTEMBER 16,  All IEPs and EPs for Gifted must be completed in SPED-EMS  All IEP and EP changes need to be completed including schedules  FRIDAY, SEPTEMBER 18, 2015  CASAS will be generated based on ISIS  OCTOBER 12 – OCTOBER 16, 2015  FTE Survey IMPORTANT DATES

CTRL-D REPORTS Need access to WRPT Pros/Cons to this type of report.

EMPLOYEE PORTAL RESOURCES

FILE DOWNLOAD MANAGER (FDM) Excellent resource for ESE chairpersons and program specialists for generating custom reports of students with disabilities REQUIRES AAAA-RACF authorization WFDM (WEB FILE DWNLD MGR) If principal needs access to WFDM submit Heat Ticket. Can then provide access to others.

FDM – ESE FIELDS Consent Date Consult/Collab Flag Dismissal Date Eligibility Date ESE Exceptionality Eval Date Eval IQ FEFP Program IDEA ED Environ IEP Date Speech Eval Ref Date Speech Current Eval Medical Eval Ref Date Medical Current Eval CST Conference Date Psych Eval Date Placement Date Program Exceptionality Time % Non-Disabled Peers Domain Rating no longer a valid field.

SPED-EMS REPORTS

ESE SUPPLEMENTS

ESE SUPPLEMENT ESE SUPPLEMENT 1022 (804) FOR TEACHERS: Per the UTD contract, a teacher must be exclusively assigned to students with IND, OI/OHI/TBI, EBD and/or ASD. The teacher’s schedule from ISIS will be reviewed Teachers assigned to mixed exceptionality groups including SLD, VI and/or DHOH are not eligible for an ESE A Supplement Approval Request Form (SARF) must be submitted to Compensation to request the ESE 1022 supplement for an eligible teacher.

ESE SUPPLEMENT ESE SUPPLEMENT 1020 (801) FOR CLASSROOM PARAPROFESSIONALS: ESE supplement 1020 will be processed programmatically for a classroom paraprofessional assigned to a position with a program number of 6710 (IND), 6740 (OI), 6760 (EBD), 6821 (ASD) or 6770 (PK). A Supplement Adjustment Request Form (SARF) must be submitted to Compensation to request the ESE 1020 supplement for eligible program funded paraprofessionals after the batch processing calendar.

ESE SUPPLEMENTS - IDEA ESE SUPPLEMENT 1020 (801) FOR IEP PARAPROFESSIONALS: ESE supplement 1020 will not processed automatically for paraprofessionals assigned to an IDEA funded position A Supplement Adjustment Request Form (SARF) must be submitted to Compensation to request the ESE 1020 supplement for eligible IDEA program funded paraprofessionals. IDEA funded paraprofessionals must be primarily assigned to a student / classroom with IND, OI/OHI/TBI, EBD or ASD.

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