Fairfax County Public Schools Facts Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000 Employees: 97 FT and 1256 PT Daily Meals: 140,000 meal equivalents Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000 Employees: 97 FT and 1256 PT Daily Meals: 140,000 meal equivalents

PREPAYMENTSPREPAYMENTS $ 2.00 BONUS FOR 20 MEALS SEPTEMBER AND JANUARY $ 2.00 BONUS FOR 20 MEALS SEPTEMBER AND JANUARY

CENTRALIZED FINANCES FAMIS (Finance Accounting Management Information System) BOSS (Back Office Software Solutions) LAWSON (Payroll) E-Z PAR (Participation and Revenue) WinSNAP (Point of Sale) FAMIS (Finance Accounting Management Information System) BOSS (Back Office Software Solutions) LAWSON (Payroll) E-Z PAR (Participation and Revenue) WinSNAP (Point of Sale)

MONITORING ACTIVITIES WEEKLY PRODUCTION RECORDS WEEKLY OVER/SHORT CASH ADMINISTRATIVE REVIEWS SPECIAL INTERNAL AUDITS WEEKLY PRODUCTION RECORDS WEEKLY OVER/SHORT CASH ADMINISTRATIVE REVIEWS SPECIAL INTERNAL AUDITS

ORIGINAL PROFIT LOSS STATEMENT TOO DETAILED FOR MANAGERS DIFFICULT TO UNDERSTAND WIN-LOSE MESSAGES VALUABLE FOR SUPERVISORS TOO DETAILED FOR MANAGERS DIFFICULT TO UNDERSTAND WIN-LOSE MESSAGES VALUABLE FOR SUPERVISORS

NEW PROFIT AND LOSS STATEMENT SIMPLIFIED EASY TO READ INCLUDES COST TARGETS LISTS INDIRECT COSTS INCLUDES PARTICIPATION SIMPLIFIED EASY TO READ INCLUDES COST TARGETS LISTS INDIRECT COSTS INCLUDES PARTICIPATION

2001 –2002 TARGETS FOOD 38% PAPER /SUPPLIES 5% LABOR 30% BENEFITS 5% OTHER 2% ADMINISTRATION 16% PROFIT/LOSS 4% FOOD 38% PAPER /SUPPLIES 5% LABOR 30% BENEFITS 5% OTHER 2% ADMINISTRATION 16% PROFIT/LOSS 4%

INDIRECT COSTS LARGE EQUIPMENT SMALL EQUIPMENT ADMINISTRATION RENT TRANSFER TO SCHOOL DISTRICT LARGE EQUIPMENT SMALL EQUIPMENT ADMINISTRATION RENT TRANSFER TO SCHOOL DISTRICT

LUNCH AVERAGE DAILY PARTICIPATION NOVEMBER 2001 LUNCH AVERAGE DAILY PARTICIPATION NOVEMBER 2001

BREAKFAST AVERAGE DAILY PARTICIPATION NOVEMBER 2001 BREAKFAST AVERAGE DAILY PARTICIPATION NOVEMBER 2001

STAFFING CRITERIA AND MANAGER CLASSIFICATIONS

ADP SEPTEMBER - FEBRUARY STUDENTS…ALL CATEGORIES ADULTS STAFF SPECIAL PROGRAMS OTHER LUNCH EQUIVALENTS ADP SEPTEMBER - FEBRUARY STUDENTS…ALL CATEGORIES ADULTS STAFF SPECIAL PROGRAMS OTHER LUNCH EQUIVALENTS TOTAL LUNCHES FOR STAFFING GUIDELINES

LUNCH EQUIVALENTS BREAKFAST A LA CARTE VENDING IN DINING ROOMS CONTRACTS SNACKS BREAKFAST A LA CARTE VENDING IN DINING ROOMS CONTRACTS SNACKS

CONVERSION FACTORS A LA CARTE/ DINING ROOM VENDING: $ 4.00 = 1 LUNCH 4 BREAKFASTS = 1 LUNCH A LA CARTE/ DINING ROOM VENDING: $ 4.00 = 1 LUNCH 4 BREAKFASTS = 1 LUNCH

TOTAL MEALS + TOTAL LUNCHES + BREAKFAST EQUIVALENTS + A LA CARTE/VENDING EQUIVALENTS = TOTAL LUNCH EQUIVALENTS + TOTAL LUNCHES + BREAKFAST EQUIVALENTS + A LA CARTE/VENDING EQUIVALENTS = TOTAL LUNCH EQUIVALENTS

STAFFINGSTAFFING ELEMENTARY: 23 MPLH MIDDLE: 21 MPLH HIGH/SECONDARY 20 MPLH ELEMENTARY: 23 MPLH MIDDLE: 21 MPLH HIGH/SECONDARY 20 MPLH

MANAGER HOURS BASE: 5.5 HOURS BREAKFAST/AM BREAK.5 HOURS 2 SPECIAL PROGRAMS.5 HOURS 3 + SPECIAL PROGRAMS 1.0 HOURS 4 LUNCH LINES.5 HOURS HIGH SCHOOL WITH FULL VENDING.5 HOURS BASE: 5.5 HOURS BREAKFAST/AM BREAK.5 HOURS 2 SPECIAL PROGRAMS.5 HOURS 3 + SPECIAL PROGRAMS 1.0 HOURS 4 LUNCH LINES.5 HOURS HIGH SCHOOL WITH FULL VENDING.5 HOURS

MONITORING LABOR OVERTIME OVERBASE TIME AND ATTENDANCE ISSUES OVERTIME OVERBASE TIME AND ATTENDANCE ISSUES

THE FINANCIAL HEALTH OF OUR PROGRAMS WILL CONTINUE TO BE A DIRECTOR’S PRIMARY CHALLENGE IN THE FUTURE.