New Board Member Orientation February 25, 2015 Via Hangouts

Financial Overview Board Treasurer – Reed McMillan Finance/Audit Committee – Reed, Toni and Julie Fiscal year – October 1 through September 30 Accrual based financials Executive Director – Cornelia Carey Director of Administration – Jayne Sheridan Bookkeeper/Office Manager – Cindy Maker Investment accounts and policy Annual Financial Audit Consider joining the Finance/Audit Committee

INVESTMENT POLICY STATEMENT PURPOSE Responsible stewardship of invested reserve funds is among the most important responsibilities of the Board. The purpose of this Investment Policy Statement (IPS) is to assist the Board of Directors of the Craft Emergency Relief Fund+, Inc. in effectively overseeing, monitoring, and evaluating the investment of the reserve funds.

CERF+’s Investment Accounts Managed by Investment Manager Unrestricted Reserve Fund – “Growth with Moderate Income” – 1/3 Bonds and 2/3 Stocks Donor Temporarily Restricted Reserve Fund – “Income with Moderate Growth” – 2/3 Bonds and 1/3 Stocks Working Capital Reserve Fund – Cash and Cash Equivalents

Fiscal Responsibility Annual External Financial Audit Executive Limitation Policies for Finance Clear Fiscal Policies with Strong Internal Controls Weekly Cash Flow review Monthly financial reports review and reporting internally Quarterly Finance Committee (FC) meetings and reporting Annual FC meeting with Investment Manager Board Meeting variance reports Staff meets regularly with Investment Managers Beneficiary Grants and Loan Management Incorporated in NY file in MA, OH and VT Annual Insurance coverage review as part of Asset Protection Line of Credit added in 2012: $100,000 on demand renewed annually

Where can you find info on CERF+ CERF+ website Studio Protector website Board Portal craftemergency.org/boardcraftemergency.org/board Guide Star CERF+ Office call or me at

Overview of Staff Eight Skilled and Talented Staff Main Office in Montpelier (7) and virtual office in Nashville (1) Use of consultants for expertise to meet: – Program needs – Technology needs – Financial/QuickBooks needs High standards and practices Incredible Executive Director

Human Resources Practices Written Personnel Policies Organization Chart Clear job descriptions Annual Performance Review includes staff input Staff Development valued and encouraged Encourage taking of time off Back-up systems – technology and staffing Transition planning and Exit interviews Brown Bag lunches

CERF+ CRAFT EMERGENCY RELIEF FUND AND ARTISTS’ EMERGENCY RESOURCES JOB DESCRIPTION JOB TITLE: BOOKKEEPER/OFFICE MANAGER FUNCTION: Ensures the efficient operation of the CERF+ office, provides a range of bookkeeping and administrative support to the organization. Duties and Responsibilities: Bookkeeping Assists Director of Administration in performing multiple duties related to accounting functions of CERF+. Record and process accounts payable and cash disbursements as approved by management. Prepare, record, and process accounts and loans receivable and cash receipts. Perform monthly bank and investment account reconciliations. Prepare and process payroll taxes and reports, and end of year payroll processing, including W-2 forms.

Employee Performance Review Form Employee: ____________________________________________ Position: _______________________________________________ Hire Date: _______ Period Covered by this Evaluation: ___________________________ Supervisor’s Name and Title: _________________________________________________ 1.Indicate an overall rating of the employee’s performance and briefly describe the employee’s performance of the essential functions described in the job description. Poor Fair Excellent Overall Performance Rating Indicate a rating and comment briefly on the following attributes of the employee’s overall performance: Poor Fair Excellent Attitude12345 Communication and cooperation12345 Collaboration12345 Creativity (contributing constructive or innovative ideas)

Welcome to the CERF+ Family John Jules