Devon Member Development Managing your time effectively

Devon Member Development Objectives Identify and achieve your priorities Discover where to focus your time Explore tools which will help to manage your time

Devon Member Development Housekeeping

Devon Member Development Time Time is free, but its Priceless You cant own it but you can use it You cant keep it but you can spend it Once you’ve lost it You never get it back Henry Mackay

Devon Member Development Achieving Balance in your life Committee member Community Leader Politician Son/Daughter Employee Partner Parent Team Member Gardener Volunteer Friend Housekeeper

Devon Member Development Achieving Balance in your life Franklyn Covey identifies 4 areas in which we should meet our needs Physical Social Emotional Mental Spiritual

Devon Member Development Achieving Balance in your life Consider what is the balance you want to achieve. 1.Think about the roles that you play and how much time you want to allocate to each role 2.Discuss with your partner how each of these roles fulfil Coveys 4 Roles

Devon Member Development Managing your time effectively Because we don’t know what is really important to us, everything seems important. Because everything seems important, we have to do everything. Other people, unfortunately, see us as doing everything, so we expect to do everything. Doing everything keeps us so busy, we don’t have time to think about what is really important to us.

Devon Member Development Managing your time effectively Efficiency - Doing things right Effectiveness – Doing the right things

Devon Member Development Time Matrix Importance – activities that contribute to your highest priorities, things that move you forward in areas that you care about Urgency – Activities that are pressing or time sensitive, they must be acted upon right now

Devon Member Development Time Matrix Important and UrgentImportant and not Urgent Not Important and UrgentNot Important and not Urgent

Devon Member Development Time Matrix UrgentNot Urgent IMPORTANTIMPORTANT NOTIMPORTANTNOTIMPORTANT Necessity Crisis Pressing problems Deadline driven Productivity and Balance Preparation Planning Optimal effectiveness Deception Urgency creates importance Who are they urgent to Phone calls, s, unimportant meetings Waste and excess To be avoided Procrastination

Devon Member Development Time Matrix Exercise 1.Look back at the activities you undertook on the days that you recorded and consider which quadrants they belong in. 2.Discuss with your partner what you might do about activities which have fallen into the not important boxes. 3.Could you have managed items in the Urgent Important box so that you had more control over the activity

Devon Member Development Setting your goals Goal n 1; the object to which effort or ambition is directed; the destination of a journey (Oxford English Dictionary) Top Tips 1.Write it down 2.Give it a deadline 3.Break it down into doable chunks 4.Commit.

Devon Member Development Plan Weekly Top Tips 1.Plan before the week begins 2.Choose somewhere quiet 3.Allow 20 – 30 minutes 4.Schedule for the whole week 5.Review your major commitments

Devon Member Development Plan Daily Top Tips 1.Plan before the day begins 2.Choose somewhere quiet 3.Allow 5 – 10 minutes 4.Check today’s appointments 5.Make a realistic List 6.Prioritise (ABC, 123, high, med, low)

Devon Member Development Tips for Managing Time Diaries and to do lists Outlook task bar Set time aside to deal with s and phone calls Deal with s only once – File action delete Use out of office to manage expectations Know what your priorities are and stick to them Delegate