NREL is a national laboratory of the U.S. Department of Energy Office of Energy Efficiency and Renewable Energy operated by the Alliance for Sustainable Energy, LLC NLIT 2009 Susan Baumgartner and Marsha Warden June 1- June 3 SharePoint Slide Library Executive Communications Pilot

Dan’s Challenge NREL’s Director, Dan Arvizu, is concerned about presenting outdated information and manages his presentations by carrying them on over a dozen thumb drives while on the road. National Renewable Energy Laboratory Innovation for Our Energy Future

What Keeps Kim Up at Night Dan’s Strategic Communications representative, Kim Adams, fears that with no central repository for slides or presentations, Dan will not always have the most up-to- date slides he needs. Kim’s method of slide transport is via . National Renewable Energy Laboratory Innovation for Our Energy Future

Exploring Slide Library Functionality Slide Libraries help you share, store, and manage PowerPoint 2007 slides in a central location. maintain a link to the presentation, so that you are notified when slides change. allow you to sort slides, check them out, and keep track of history. locate the latest version of a slide. allow you to upload slides as individual files, so they can be modified and tracked independently. National Renewable Energy Laboratory Innovation for Our Energy Future

What You Need for Slide Libraries Slide Library Functionality Prerequisites MOSS PowerPoint 2007

Proposed Solution SharePoint has a built-in Slide Library that will allow Kim to manage the slides in a central repository Kim would like to leverage the SharePoint Slide Library functionality in order to help executives have the most current slides at all times while traveling Executives can access remotely and update their presentations by simply opening the presentation and letting it update itself with slide changes National Renewable Energy Laboratory Innovation for Our Energy Future

How to Create a Slide Library Two Methods Site Actions Menu All Site Content National Renewable Energy Laboratory Innovation for Our Energy Future

Slide Library Home Page National Renewable Energy Laboratory Innovation for Our Energy Future

Site Actions Menu - Create National Renewable Energy Laboratory Innovation for Our Energy Future

View All Site Content - Create National Renewable Energy Laboratory Innovation for Our Energy Future

All Site Content National Renewable Energy Laboratory Innovation for Our Energy Future

Publishing Slides You must publish slides to the Slide Library prior to being able to create a presentation from within SharePoint Publishing slides requires PowerPoint 2007 National Renewable Energy Laboratory Innovation for Our Energy Future

How to Publish/Upload Slides National Renewable Energy Laboratory Innovation for Our Energy Future

Selecting Slides to Publish National Renewable Energy Laboratory Innovation for Our Energy Future

What are ‘Views’? National Renewable Energy Laboratory Innovation for Our Energy Future

Selecting ‘Views’ National Renewable Energy Laboratory Innovation for Our Energy Future

Viewing Slides National Renewable Energy Laboratory Innovation for Our Energy Future

Creating a Presentation Purpose of Slide Library is to be able to create presentations from a body of slides centrally located Individual slides and presentations are kept in the Slide Library Select given slides from as many presentations as you choose Create your presentation National Renewable Energy Laboratory Innovation for Our Energy Future

Selecting Slides for Presentation National Renewable Energy Laboratory Innovation for Our Energy Future

Copying Slides to Presentation National Renewable Energy Laboratory Innovation for Our Energy Future

Newly Created Presentation National Renewable Energy Laboratory Innovation for Our Energy Future

Saving Presentations Ability to save a copy of presentation locally for use on the road. Executives can upload their presentations to SharePoint or presentation to Kim to upload. ing large presentations could be an issue Maintain slides in SharePoint, not locally National Renewable Energy Laboratory Innovation for Our Energy Future

Add Slide to Open Presentation To add a slide to an existing presentation, go to Slide Library and select Upload Publish Files National Renewable Energy Laboratory Innovation for Our Energy Future

Adding Slides National Renewable Energy Laboratory Innovation for Our Energy Future

Selecting Slides Browse to presentation location Select appropriate slides you wish to include If there are existing slides with the same name, you will receive a “confirm slide replace” dialog box National Renewable Energy Laboratory Innovation for Our Energy Future

Overwriting Slides National Renewable Energy Laboratory Innovation for Our Energy Future

Maintaining (Editing) Slides Slides should be modified from SharePoint Check out prior to editing Select ‘Edit in Microsoft Office PowerPoint’ Remember to check slide back in when done If slide was modified locally, remember to publish back to SharePoint National Renewable Energy Laboratory Innovation for Our Energy Future

Selecting Slide National Renewable Energy Laboratory Innovation for Our Energy Future

Edit Slide National Renewable Energy Laboratory Innovation for Our Energy Future

Open a Presentation When you open any presentations that contain slides in which you have modified in the Slide Library, you will be prompted with a dialog box: The presentation contains slides that are associated with one or more Slide Libraries. To check for changes to the slides, click Check. National Renewable Energy Laboratory Innovation for Our Energy Future

Check for Slide Updates National Renewable Energy Laboratory Innovation for Our Energy Future

Confirm Slide Update National Renewable Energy Laboratory Innovation for Our Energy Future

Effective Solutions Now Kim has time to ski rather than answer calls about where the most current presentations are located. National Renewable Energy Laboratory Innovation for Our Energy Future