ASME C&S Training Module B2 MODULE B - PROCESS SUBMODULES B1. Organizational Structure B2. Standards Development: Roles and Responsibilities B3. Conformity Assessment: Roles and Responsibilities B4. Initiating Standards Projects B5. Consensus Process for Standards Development B6. The Basics of Parliamentary Procedure B7. The Appeals Process B8. International Standards Development B9. ASME Conformity Assessment Programs

ASME C&S Training Module B2 DATESLIDECHANGE REVISIONS

B2. Standards Development: Roles and Responsibilities Volunteers and Staff

ASME C&S Training Module B2 Slide 3 OBJECTIVES This submodule will –Describe the roles and responsibilities of ASME volunteers and staff in the development of codes and standards

ASME C&S Training Module B2 Slide 4 AGENDA I.The Volunteer/Staff Partnership II.Volunteer Roles & Responsibilities III.Staff Roles & Responsibilities

ASME C&S Training Module B2 Slide 5 I. THE VOLUNTEER/STAFF PARTNERSHIP

ASME C&S Training Module B2 Slide 6 THE ASME PARTNERSHIP “This is a partnership of volunteers and staff. Together we are the source of ASME’s strengths. This partnership truly represents a premier society.” Keith Thayer, Past President ASME

ASME C&S Training Module B2 Slide 7 THE VOLUNTEER ROLE ASME By-Laws, Article B5.1.3 The primary role of volunteer members of boards and committees will be to –Determine policies –Develop programs –Conduct studies –Prepare reports –Advise the council to which that board or committee reports on matters pertaining to specific assignments

ASME C&S Training Module B2 Slide 8 THE STAFF ROLE ASME By-Laws, Article B5.1.4 The primary role of staff assigned to boards and committees will be to perform operations that are required to meet the objectives of the board or committee on a continuing basis. Working under broad lines of policy established by the board or committee, the staff will –Initiate programs –Actively engage in the work –Make operating decisions necessary to carry forward the programs in a dynamic and efficient manner

ASME C&S Training Module B2 Slide 9 VOLUNTEER/STAFF ROLES – THE REALITY Governance Administration and budgets Decides what Decides how and by whom Makes policy Carries out policy Sets goals Plans to achieve goals Reviews plans Implements plans Monitors progress Volunteers Responsible Involved Staff    

ASME C&S Training Module B2 Slide 10 II. VOLUNTEER ROLES & RESPONSIBILITIES

ASME C&S Training Module B2 Slide 11 DO YOU KNOW? 1.How is the volunteer program organized? 2.What is the role of the volunteer?

ASME C&S Training Module B2 Slide 12 DO YOU KNOW? 3.How many C&S volunteers are there? 4.What is the category of interest balance of the volunteers?

ASME C&S Training Module B2 Slide 13 DO YOU KNOW? 5.How are volunteers recruited? 6.Who makes the decisions?

ASME C&S Training Module B2 Slide 14 DO YOU KNOW? 7.How is the system of communication structured and maintained? 8.How much time is the volunteer expected to give to the organization?

ASME C&S Training Module B2 Slide 15 DO YOU KNOW? 9.How is the volunteer’s work reviewed and rewarded?

ASME C&S Training Module B2 Slide 16 III. STAFF ROLES & RESPONSIBILITIES

ASME C&S Training Module B2 Slide 17 STAFF RESPONSIBILITIES 1.Policies and Procedures 2.Staff organization 3.Responsibility to the committees to which staff member is assigned 4.Understanding the role of the volunteer

ASME C&S Training Module B2 Slide 18 COMMITTEE RESPONSIBILITIES OF STAFF Key responsibilities –Preparation and distribution of agendas and minutes –Processing of letter ballots and other recorded votes –Committee personnel actions and maintenance of records –Interaction with volunteers and outside organizations (cont’d)

ASME C&S Training Module B2 Slide 19 COMMITTEE RESPONSIBILITIES OF STAFF Key responsibilities (cont’d) –Handling of technical interpretations –Timing of submittals for publication –Record retention –Coordinating approval of contractual agreements Support staff –Administrative –Publishing

ASME C&S Training Module B2 Slide 20 SUMMARY I.The Volunteer/Staff Partnership II.Volunteer Roles & Responsibilities III.Staff Roles & Responsibilities

ASME C&S Training Module B2 Slide 21 REFERENCES –Council on Codes and Standards Procedures /index.html –Assignment of Duties to the Council on Codes and Standards by the Board of Governors –Standards Committee Procedures –Supervisory Board Procedures –Manual for Development of ASME Codes and Standards