1.ITAR Rules / Regulations 2.FMS v.s Direct Contract 3.JTLS Site License 4.JTLS Software Maintenance & Support Agreement (SMSA) JTLS Acquisition and Maintenance.

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Presentation transcript:

1.ITAR Rules / Regulations 2.FMS v.s Direct Contract 3.JTLS Site License 4.JTLS Software Maintenance & Support Agreement (SMSA) JTLS Acquisition and Maintenance ROLANDS & ASSOCIATES Corporation Ms. Mystère Sapia, Contracts Manager

USG Munitions List  Category IX - Military Training Equipment JTLS Discussion & Acquisition  Export License Required  All Foreign Governments and Agencies Process  Review & Approval by… US State Department With Consensus from US Department of Defense 2 to 3 Month Process (typically) International Traffic in Arms Regulations (ITAR) July 2015 ROLANDS & ASSOCIATES Corporation 2

Process (con’t) –Issued for a specific organization or company 10 years –Technical Assistance Agreement (TAA) ITAR requirement Outlines USG restrictions Signed by… –R&A –Receiving organization TAA not a contract to purchase JTLS ITAR July 2015 ROLANDS & ASSOCIATES Corporation 3

FMS versus Direct Contract FMS Initial Discussion –Government to Government No Requirement Analysis State Department Approval –USG Manages Process Proposal to FMS Agency Contract Award Signed Site License Payment to FMS Agency R&A Provides Direct Technical Support to Organization Questions? Mr. Tom Beanland, PEO STRI Direct Contract Initial Discussion –Direct R&A Requirement Analysis State Department Approval –R&A Manages Process –TAA Signature Proposal Direct Signed Site License Payment to R&A R&A Provides Direct Technical Support to Organization Questions? Ms. Mystère Sapia, R&A July 2015 ROLANDS & ASSOCIATES Corporation 4

Each Case is Different Typically… –Direct Contract = Less Expensive No fees in addition to Site License & Support price –Direct Contract = Tailored to Organization Organization’s capabilities and needs discussion direct with R&A –Direct Contract = Minimize Acquisition Process Time & Effort Reduce additional layers of the process –FMS = Contract Administration What’s Best Approach? July 2015 ROLANDS & ASSOCIATES Corporation 5

Site License - Standard Terms & Conditions –JTLS Site License is Site Specific Approved Location Identified in… –Export License –JTLS Site License Can Not Give It to or Share with Another Organization or Country –Must Obtain Approval –One Site/One Instantiation –Installation, Training, Help Desk, Conference 12-Months Upgrades & Support –Technical Contacts Receive Upgrades & Announcements Consultants/Non-Agency Staff = NDA Requires JTLS Site License July 2015 ROLANDS & ASSOCIATES Corporation 6

JTLS Maintenance & Support –System Upgrades & Patches –Help Desk, Engineer Time, Conference –Follows initial 12-months support included w/Site License –Single 12-month period or multi-year coverage Active SMSA Required for… –JTLS upgrades, fixes/patches, Help Desk –Training Lapsed Period of Coverage? –Reinstatement/Upgrade Fee Upgrades existing JTLS Site License to current version Receive at time of contract renewal –JTLS Maintenance and Support Fee Receive on-going maintenance and support Start at time of contact renewal Software Maintenance & Services Agreement (SMSA) July 2015 ROLANDS & ASSOCIATES Corporation 7

Acquisition Guidelines –Plan for Your Organization’s Acquisition Process 30 days? 60 days? Longer? Communicate with R&A –Consider Purchasing a Multi-Year SMSA Best for Budget Planning Process Saves Time & Resources Software Maintenance & Services Agreement (SMSA) July 2015 ROLANDS & ASSOCIATES Corporation 8

Ms. Mystère Sapia, Contracts Manager July 2015 ROLANDS & ASSOCIATES Corporation 9