Leaders Have Vision™ visionsolutions.com 1 Database Archiving Michelle Ayers Advisory Solution Consultant November 2010 visionsolutions.com for Business

Leaders Have Vision™ visionsolutions.com 2 Vision Solutions’ Corporate Profile Leading portfolio of information availability brands – Supports Windows, Linux, Power Systems and Cloud Computing – Aligned with HP, IBM, Microsoft, VMware and other leaders – Teradata Business Partner One of the world’s largest engineering and support teams – Exclusive cross-pollination of ideas and technologies – The best talent in the industry! Among the industry’s largest worldwide partner networks – Unprecedented support for customers of all sizes and geos – 800+ partners, 25,000+ customers in 70+ countries Strong financial performance Privately held by Thoma Bravo in partnership with management

Leaders Have Vision™ visionsolutions.com 3 Why Archive? Reduce disk storage utilization Improve ERP application performance Defer disk/hardware upgrade Accelerate nightly backups/batch jobs Optimize Environment for HA Number ranges expiring Prepare for Stepping Up to new ERP release Meet legal requirements Remove legacy data Business Benefits 100% 50% 90% 75% Disk Utilization Start planning for disk upgrade Critical threshold Increasing risks and Increasing monitoring costs Risks & Costs

Leaders Have Vision™ visionsolutions.com 4 What to do with Archived Data Near-Line and Off-Line Strategies On-Line – Data that is stored in the production database and is used for on-line transaction processing Off-Line – Data that has been archived to tape and Is not available to users unless it is restored Near-Line – Data that has been archived from the Production database and now resides on a different Place on disk. It is accessible to users (typically on a read-only basis) Purge – Deletion of data with no copy held anywhere On-Line Near-Line Off-Line

Leaders Have Vision™ visionsolutions.com 5 Archive Strategy Sample Data Retention Policy Production Database History Database 2 Years Plus Current Year 3 Years and up to 5 Years Greater than 5 Years

Leaders Have Vision™ visionsolutions.com 6 Choosing an Archiving Solution Considerations Solution Type – ERP vendor, third party solution or develop own solution? While Active – 24 x 7 users availability and minimize disruption to housekeeping tasks Preserve Database Integrity – avoid creating orphaned data such as Detail Lines without a Header Skills Required – DBA/Business Analyst and/or Programming Flexibility – incorporation of local and country modifications, and business requirements Auditing – who ran which task when over which data and when Recovery – if we accidentally archive too much data how do we put it back?

Leaders Have Vision™ visionsolutions.com 7 Planning an Archiving Project Required Steps Planning Exercise Project Plan Identify Business Areas Determine Retention Policies Annual archiving or incremental? Perform Database Analysis Engage Business Users/Data Owners Develop Test Plans Metrics

Leaders Have Vision™ visionsolutions.com 8 Running an Archiving Project Implementing the Project Plan Appoint Archive Project Team Develop archives Run archives on Test database Perform Testing – check test plans Record Metrics - how much data archived, how much disk space recovered, performance improvements Repeat on Live database

Leaders Have Vision™ visionsolutions.com 9 Hints and Tips Points to consider… Set milestones and time limits Where to start on your database Reassure staff Look back at what was not archived Avoid Procrastination Largest tables are not always the easiest to archive Fear Factors Orders/deliveries not at completed/cancelled status…

Leaders Have Vision™ visionsolutions.com 10 Test Database Company Copy Production Database Test Database (Company Copy) 2 Years Plus Current Year Last x months of transactional data Copy Only Smaller Test database saves disk space Selectively include/exclude Divisions Create while users active Change Company number

Leaders Have Vision™ visionsolutions.com 11 Note: Branding Updates In Process High Availability -Any distance data replication -One button switchover & failover -Hardware independent -Maximum flexibility -Low management -Physical or virtual environments -Optimal RPO and RTO Disaster Recovery -Any distance data replication -User selectable recovery point CDP -Hardware independent -Maximum flexibility -Low management -Physical and virtual environments -Public or Private Cloud deployment Data and Systems Management -Change Data Capture CDC -Data transformation -Data integration -Data migration without down-time -Analyze, monitor, manage and optimize VISION ® for Windows ® VISION ® for Linux ® VISION ® for AIX ® VISION ® for IBM i ® VISION ® Services TM Portfolio Of Leading Brands

Leaders Have Vision™ visionsolutions.com 12 Thank You visionsolutions.com businesscontinuitytoday.com twitter.com/vsichannel facebook.com/vsichannel youtube.com/vsichannel linkedin.com/companies/6542