TIMS-SQL Preparing for the Conversion

TIMS-SQL: Introduction  TIMS-SQL will be installed in two parts. Part 1 = ‘TIMS-SQL’ also called ‘Advanced’ is similar to what you use now – use the launch pad to enter different modules. Windows are slightly different/more streamlined. This is where you will make map edits, run maintenance and use boundary planning. Part 2 = ‘ESQL’ module. Most users can accomplish 95% of their daily work with this module. Here you will find easy to use screens that include tabbed pages to navigate and windows that can be docked and undocked for custom screen layouts.

TIMS-SQL  We expect the complete process of converting all NC LEA’s to take between years.  Things we are taking into consideration to choose sites for conversion.  Hardware meets specs set by Edulog  SQL Database Software purchased by LEA if necessary  You must have a GIS map in place (real world x/y coordinates)  No major redistricting or opening/closing of schools planned in the near future  “Clean” Data (more on this on the next slides)  “Best Practice” implementation (upstu’s, backups etc.)  LEA’s that have expressed desire to convert  Use the SQL upgrade as a means to Clean House.  Un-used stops? runs? routes?

Hardware specs & considerations  Windows Server 2008R2 Standard (x64) Virtual or physical server Virtual machines should be configured with a single virtual CPU with four or more cores, rather than four separate CPUs each with a single core.  Intel Xeon or AMD Opteron Quad-Core processor  8GB RAM minimum  200GB Storage  RDP with licensing  Port 80 Opened

SQL and versions info  SQL is short for Structured Query Language. It is the international standard used for Database manipulation  Versions:  Express - designed for very small organizations (FREE)  Standard - designed for small to midsize organizations (Requires License)  Workgroup - designed for Branch applications  Enterprise - designed for large organizations  Datacenter - designed for large scale data centers Either Express or Standard will likely be used in most counties in NC

SQL versions & performance  Express: while express is FREE and will work with most smaller LEAs, the performance of the Database may not match that of the Server. Number of CPUs supported – 1 Max Memory utilitized – 1GB Max DB size – 1  Standard: Number of CPUs supported – 4 Max Memory utilitzed – 64GB Max DB size – 524PB (1024 TB = 1 PetaByte)

TIMS-SQL Preparing for the Conversion  All schools will need to be located at addresses (no more locating at the node number.)  Suggestion: number your school driveway segments 1-199, Then relocate your schools to ‘199 Manteo High School Dr’ or whatever number would put the school at the appropriate place on the segment. 199 Manteo High School Dr

School Relocation Steps  Create a backup of TIMS before you begin  Make segment/address edits in MARIS and run the appropriate maintenance  Pull up the school in schools/tabular and click on the ‘relocate’ button  Beside ‘New Location’ enter the address where you want the school to be located (this will be where you want the buses to go) then Confirm  Run POSTRELOCATESCHOOL in EMU. You may need to create this batch **Also make sure you relocate (edit location) your School Landmarks in MARIS**

Relocate Stops to addresses  Create a report to identify any stops that are located at nodes – these will need to be relocated to addresses  Click on the following to create the report: Report User defined Stops/Runs/Routes Add New title: 01. Stop Locations - OK Stop Location – contains text - # Done - Done Do you want to run this query now? Yes/OK Choose Stop Stop ID and Stop Location and Run RunID Done/Run Query

TIMS-SQL  The report you just created will give you a list of all stops and checkpoints that will need to be relocated  The RunID is included in this report to identify the runs the checkpoints are on; unfortunately this will cause the ‘school stops’ to show up several times, but you only have to relocate the school stop once using the stops/tabular/relocate function  For each checkpoint you will have to go to the run, de-assign the checkpoint and recreate it using the correct address  Corner stops do not need to be relocated if they were created using two street names (i.e.: Elm St & Pine St); if they were located at a node (#4335) then you would need to locate them using the intersecting street names.

TIMS-SQL  School/Grade  Make sure you have all of your grades listed correctly in each school; delete any grades not currently being used. Make sure you have added PK, P1, P2, P3, P4 and the associated bell times.  Reports  Under the User Defined Reports menu, review all of your reports to make sure they all run properly (no errors or messed up formatting). Delete any reports that you don’t use.

TIMS-SQL  Worklists  Under your LIST menu go through and delete any worklists you don’t use regularly. In TIMS-SQL there is an option to display or bring up a list in tabular mode by choosing the school code/grade with a drop down box, so you do not need a worklist for each school – clear those out if you have them in your current data Parts of the last name and district ID number have been blocked in this screen shot.

TIMS-SQL  Clean out Boundaries  Go through your list of Boundaries and Delete any that you know you will not need. If you have ‘old boundaries’ that you wish to keep for historical purposes please take this time to rename them appropriately. Putting a year date on old boundaries may be a good idea in case you need to refer to them in the future. North Middle School North Middle School

Boundary Cleanup  Take some time to review boundaries carefully. You want to make sure boundary points are inserted correctly, streets are split where necessary and the addressing on each side of the split is correct for the associated boundary.  Next let’s take a look at typical oversights we see in boundary drawings.

 Be careful not to cut the ends of the streets out of the boundary.  When you draw in new streets remember to go back to your boundaries to make sure the streets are included in the boundaries you need them to be.

 These boundary points are not necessary, and could cause addressing to show up in these boundaries by mistake.

 Here is seems that someone tried to trace the street manually rather than using the ‘trace street’ method. This will cause addressing to show up in the wrong boundaries.

Correct Splitting of a Street  Using the ‘trace street’ method will create a boundary to run down the exact middle of a segment.  Create a fat map in Autostreeter to get a better view of how your boundaries are drawn in.

Correct ‘saw-tooth’ method

TIMS-SQL  When your time to convert to TIMS-SQL draws near your project leader will diagnose your data and review any other items that need attention with you.

TIMS Best Practices  The TIMS Support Staff has put together a document of ‘Best Practices’; this can be found at the link below. Please visit this page and review our suggestions. As always feel free to contact your TIMS Project Leader for help or suggestions.  This can also be accessed from the main TIMS page or under Documents

Best Practices  Regular (daily/weekly) UPSTU’s  Daily backups locally  Weekly transfer of backup to Core FTP  GIS or MARIS (add/edit new streets and/or addresses) updates as necessary to keep your map up to date  Daily EMU maintenance Plus more…check document on the ncbussafety website for more information

Any Questions or Discussion ?