TREASURER’S MODULE

A PERSON WHO IS LARGELY RESPONSIBLE FOR KEEPING ACCOUNTS OF ALL FINANCIAL TRANSACTIONS THROUGH THE YEAR

 Appointing Auditors- The appointment of auditor for the new circling year is done before the circle AGM  In case, the circle wants to change the Auditor, an approval from the circle is required.  A Resolution to be passed at the AGM to continue accounts at the same bank.  Resolutions of signatories- Authorizing signatories to the bank

 The AMF forms should be duly filled and sent along with the necessary documents to the Nat. Secretariat in Chennai with a copy to the Nat.  Treasurer before the 30th September of the new Circling year. Remember to keep a copy of the entire set, for your Circle’s reference.

Annual Membership Fee(AMF)Forms: It is divided into two parts: Part I This has the details of the membership of the Circle and all the other relevant Administrative Fees to be paid. Payment for all the above has to be from the ADMINISTRATIVE ACCOUNT of the Circle.

Annual Membership Fee(AMF)Forms: Part II- This has the details of the National Charity Levy. Payment for this levy has to be made from the CHARITY ACCOUNT of the Circle. It is mandatory to provide the Auditor’s Certificate duly signed along with the AMF Form. A copy of the audited Financial statement of your Circle's account for the immediately preceding Financial Year (Separate statements for Charity and Administration Funds) should also be sent across.

Part I- has the details of the membership of the Circle and all the other relevant Administrative Fees to be paid. Payment for all the above has to be from the ADMINISTRATIVE ACCOUNT of the Circle. The Administrative Fee to be paid are as follows: Membership Fees: Rs 950/- per Active Circler Rendezvous Levy: Rs. 200/- per Active Circler Directory Levy: Rs. 50/- per Active Circler Presidents' Conference Levy: Rs. 100/- per Circle President's International Travel Fund: Rs 500/- per Circle

Part II- has the details of the National Charity Levy. Payment for this levy has to be made from the CHARITY ACCOUNT of the Circle. National Charity Levy: Rs. 100/- or 10% of the funds raised by a Circle (Donations not included) during its preceding financial year, whichever is higher. Please note that for the first 2 years, after Charter, a newly Chartered Circle may only pay Rs. 100/- or 5% of the funds raised (Donations not included) during its financial year, whichever is higher.

 Admin account – keeps account of all subscriptions rcvd, sergeants amt collected, any money rcvd and spent.  Money can be sent to charity account (after which it cannot be returned to the Admin acc.)  Charity/ Trust – keeps account of all income and expenses related to projects only.  Money cannot be transferred to Admin acc in any case.

 Prepare Balance Sheet and Income & Expenditure account for the year ended 30th June.  Get it audited by a CA.  This has to be added in your AGM report (signed by auditor)  Also hand over a copy of the same to the Incoming Treasurer.

5. Bank all money received and Make payments out of Circle funds as per the decision of the Circle  Always Issue receipts or make notes when accepting cash or cheques. Remember to collect all bills and receipts and keep them all neatly filed.  Co ordinate with conveners, at the time of projects, fundraiser & fellowship events for all cash transactions.  Verify the expenses and balance with the bank statements on a regular basis  During the Treasure’s time keep the floor informed of all transactions to ensure transparency in accounts.

It’s all in your hands… …to make your tenure as Treasurer a pleasurable learning trip!!!!!!!