Chapter 2 Creating a Research Paper with References and Sources Microsoft Word 2013 Chapter 2 Creating a Research Paper with References and Sources

Objectives Describe the MLA documentation style for research papers Modify a style Change line and paragraph spacing in a document Use a header to number pages of a document Apply formatting using keyboard shortcuts Modify paragraph indentation Insert and edit citations and their sources Creating a Research Paper with References and Sources

Objectives Add a footnote to a document Insert a manual page break Create a bibliographical list of sources Cut, copy, and paste text Find text and replace text Find a synonym Check spelling and grammar at once Look up information Creating a Research Paper with References and Sources

Project – Research Paper Creating a Research Paper with References and Sources

Research Paper A research paper is a document you can use to communicate the results of research findings. The three parts of a research paper are: introduction, body, and conclusion Creating a Research Paper with References and Sources

MLA Documentation Style Double-space text on all pages of the paper using one-inch top, bottom, left, and right margins Indent the first word of each paragraph one-half inch from the left margin In the header at the right margin of each page, insert a page number and include your last name before the page number Creating a Research Paper with References and Sources

Information at the top of the report At the top left corner include the following: Your name Your teacher’s name Class Date Creating a Research Paper with References and Sources

Parenthetical References A parenthetical reference is used in text to cite references instead of noting each source at the bottom of the page or at the end of the paper These references guide the reader to the end of the paper for complete information about the source Creating a Research Paper with References and Sources

Works Cited A works cited page is a list of sources that are referenced directly at the end of a research paper. This page alphabetically lists sources that are referenced directly in the paper This list goes on a separate page with the title “Works Cited” centered All lines are double spaced Creating a Research Paper with References and Sources

Works Cited Begin the first line of each source at the left margin, indenting subsequent lines of the same source one-half inch from the left margin List each source by the author’s last name, or if the author’s name is not available, by the title of the source Creating a Research Paper with References and Sources

Styles A style is a named group of formatting characteristics, including font and font size The default style in Word is called the Normal style To apply a style to a paragraph, first position the insertion point in the paragraph and then click on the style that you want applied Creating a Research Paper with References and Sources

Modifying a Style Creating a Research Paper with References and Sources

Line Spacing Line spacing is the amount of vertical space between lines of text in a document MLA documentation requires that you double-space the entire research paper Creating a Research Paper with References and Sources

Changing Line Spacing Creating a Research Paper with References and Sources

Headers/Footers A header is text and/or graphics printed at the top of each page in a document A footer is text and/or graphics that print at the bottom of every page Creating a Research Paper with References and Sources

Right-Aligning a Paragraph Click HOME on the ribbon to display the HOME tab Click the Align Right button (HOME tab | Paragraph group) to right-align the current paragraph The keyboard shortcut, CTRL + R is used to right align a paragraph Creating a Research Paper with References and Sources

Keyboard Shortcuts Creating a Research Paper with References and Sources

Displaying the Rulers Click VIEW on the ribbon to display the VIEW tab If the rulers are not displayed, click the View Ruler check box (VIEW tab | Show group) to place a check mark in the check box and display the horizontal and vertical rulers on the screen Creating a Research Paper with References and Sources

Indenting Paragraphs The top triangle at the 0” mark on the ruler is called the first line indent marker and is used to indent the first line of a paragraph The small square at the 0” mark is the left indent marker and this allows you to indent the entire paragraph The bottom triangle is the hanging indent and this is used for the Works Cited page to allow the first line of each source entry to begin at the left margin, and subsequent lines in the same paragraph get indented one-half inch from the left margin Creating a Research Paper with References and Sources

AutoCorrecting as You Type Word provides an AutoCorrect feature that automatically corrects certain typing, spelling, capitalization, or grammar errors as you type a document Creating a Research Paper with References and Sources

Using the AutoCorrect Options Button If you are using a mouse, position the mouse pointer in the text automatically corrected by Word to display a small blue box below the automatically corrected word Point to the small blue box to display the AutoCorrect Options button Click the AutoCorrect Options button to display the AutoCorrect Options menu When you click this button Word displays a menu that allows you to undo or change how Word handles future automatic corrections of this type Creating a Research Paper with References and Sources

Using the AutoCorrect Options Button Creating a Research Paper with References and Sources

Creating an AutoCorrect Entry In addition to the predefined list of AutoCorrect spelling, capitalization, and grammar errors, you can create your own AutoCorrect entries to add to the list Creating a Research Paper with References and Sources

Inserting a Citation and Creating Its Source To enter source information for a citation you will instruct Word to add a new source. In the Create Source dialog box you will see Bibliography Fields. A field is a placeholder for data whose contents change. Creating a Research Paper with References and Sources

Inserting a Citation and Creating Its Source Creating a Research Paper with References and Sources

Inserting a Footnote Reference Mark A footnote is a note reference mark that signals that an explanatory note exists at the bottom of the page These notes are single-spaced, left-aligned, and a smaller font size than the text in the research paper Creating a Research Paper with References and Sources

Inserting an Endnote Reference Mark An endnote is an explanatory note that exists at the end of the document. Creating a Research Paper with References and Sources

Inserting a Citation Placeholder You can insert a citation without entering the source information. When you add a placeholder for this information you will enter a tag name, which is an identifier that links a citation to a source Creating a Research Paper with References and Sources

Inserting a Citation Placeholder Tap or click the Insert Citation button (REFERENCES tab | Citations & Bibliography group) to display the Insert Citation menu Tap or click ‘Add New Placeholder’ on the Insert Citation menu to display the Placeholder Name dialog box Type the placeholder name, and then tap or click the OK button Creating a Research Paper with References and Sources

Counting Words The Word Count dialog box displays the number of words, as well as the number of lines, characters, and paragraphs in the current document Tap or click the Word Count indicator on the status bar to display the Word Count dialog box If necessary, place a check mark in the ‘Include textboxes, footnotes and endnotes’ check box Creating a Research Paper with References and Sources

Counting Words Creating a Research Paper with References and Sources

Automatic Page Breaks As you type documents that exceed one page, Word automatically inserts page breaks, called automatic page breaks or soft page breaks, when it determines the text has filled one page according to paper size, margin settings, line spacing, and other settings Creating a Research Paper with References and Sources

Page Breaking Manually A manual page break, or hard page break, is one that you force into the document at a specific location Position the insertion point where you wish to insert the page break and click INSERT on the ribbon to display the INSERT tab Click the ‘Insert a Page Break’ button to insert a manual page break immediately to the left of the insertion point and position the insertion point immediately below the manual page break The keyboard shortcut that instructs Word to insert a hard page break is CTRL + ENTER Creating a Research Paper with References and Sources

Copying and Pasting The Office Clipboard is a temporary storage area that holds up to 24 items (text or graphics) copied from any Office program Copying is the process of placing items on the Office Clipboard, leaving the item in the document Cutting removes the item from the document before placing it on the Office Clipboard Pasting is the process of copying an item from the Office Clipboard into the document at the location of the insertion point Creating a Research Paper with References and Sources

Finding/Replacing Text Word’s Find and Replace feature locates each occurrence of a word or phrase and then replaces it with text you specify If you want to search for a special character, use the Special button in the expanded Find dialog box Creating a Research Paper with References and Sources

Finding/Replacing Text Creating a Research Paper with References and Sources

Finding and Inserting a Synonym The thesaurus is used to find a synonym, or a word similar in meaning to a given word Creating a Research Paper with References and Sources

Checking Spelling and Grammar at Once If Word flags a word as being spelled wrong when you run the spelling and grammar check, press the Ignore All button to ignore the current and future occurrences of a flagged word You can also add a correctly spelled word to the custom dictionary by clicking the Add to Dictionary button in the Spelling and Grammar dialog box Creating a Research Paper with References and Sources

Checking Spelling and Grammar at Once Creating a Research Paper with References and Sources

Looking Up Information If you are connected to the Internet, you can use the Research task pane to search through various forms of reference information on the web You can copy and paste information from the Research task pane into your document Creating a Research Paper with References and Sources

Looking Up Information Creating a Research Paper with References and Sources