1 PRESENTATION TO SELECT COMMITTEE ON APPROPRIATIONS DATE:TUESDAY, 29 th MAY 2012 TIME:10H00 VENUE: COMMITTEE ROOM S12A, NCOP BUILDING PARLIAMENT CAPE TOWN

2 dinaledi schools grant

3 budget and expenditure Budget Allocation R12,320m ExpenditureR12,320m % Spend of Total Allocation100%

expenditure detail 4 Trainers Science equipment Chanti travel Study guides E-learning: connectivity EduSolutions: textbooks E-LEARNING: DVDs Total paid 13,543,000.00

grant outputs and performance indicators 2011/12 5 OUTPUTSYESNO QUANTITY (where applicable) REASON/S FOR DEVIATION Conducted the needs analysis to all the Dinaledi schools √ 88 schools A textbook for each learner in Grades 8, 9, 10, 11 and 12 learners √  1 textbook for each grade 10 Maths & Phys Sc learner  learner & teacher study guides supplied  New CAPS only available for grade 10. Budget constraints Maths & Phys Sc textbooks supplied  Established a need for learner & teacher study guides Mobile Science laboratories to Dinaledi schools without labs and science kits √ 32 Mobile Science labs & 35 Full labs equipped 21 Dinaledi schools already received science equipment from MST Line budget Mathematics kits for Dinaledi schools √ Awaiting Order Number from SCM for supply of Maths Kits to 200 Dinaledi Feeder Schools ICT laboratories in Dinaledi schools without ICT Labs √ Budget constraints. Supply ICT lab solutions in 2012/2013 Broad cast solutions for mathematics and science √ Provided VSAT broad band connectivity to 88 schools Televisions that can receive education TV Broadcasts and solutions installed at 500 Dinaledi schools √ Budget Constraints. Address in 2012/2013

grant outputs and performance indicators 2011/12 (continued) 6 OUTPUTSYESNO QUANTITY (where applicable) REASON/S FOR DEVIATION Supply computers in each of the Dinaledi schools √ Budget Constraints. Address in 2012/2013 Mathematics, Physical Science and English FAL teaching and learning software at 500 Dinaledi Schools √ 88 schools received grade 10, 11, 12 Mathematics, Physical Science & Life Science Learning Channel DVDs Train teachers on content knowledge in mathematics, physical science and English FAL √ 300 grade 12 teachers trained on Mathematics, Physical Science & Life Science content 300 Physical Science teachers trained on Practical Work experiments Training for English FAL to be addressed in 2012/2013 due to Budget Constraints Capacity development of principals in underperforming Dinaledi schools √ Budget Constraints. Address in 2012/2013 Grade 8, 9 and 10 learners in the Dinaledi schools trained and supported to participate in mathematics and science Olympiads √ Budget Constraints. Address in 2012/2013 Incentives for well performing Dinaledi schools √Budget Constraints. Address in 2012/2013 The funds are administered as a conditional grant in accordance with the provisions of the Division of Revenue Act. √

7 analysis of spending pattern Late submission of claims by suppliers Growth of programme not matched by similar growth in administrative capacity – due to cost cutting measures. Reviewing payment process so as to eradicate bottlenecks Based on past experience and lessons learnt – the grant will be fully spent at year end.

8 monitoring capacity Personnel at District level that monitors operations at school level due to admin capacity constraints Subject Advisors are utilised for completion of audit sheets for school visits Principals also complete forms for Grant specifications Examination of claims to ensure:  Compliance with programme specifications and business plan;  Claims are in line with budget allocations  Claims are for approved schools per the programme

9 challenges Non/late submission of claims by suppliers Suppliers who indicated that they do not have adequate funds after they have secured an Order Number Suppliers who were hesitant to supply to remote schools despite being given the list of schools before they quoted for the job Suppliers who were just too slow and did not deliver on time

10 ACHIEVEMENTS Although expenditure started to roll out very late, the Department was able to deliver meaningful resources to schools. For example: –35 full science lab equipment and chemicals, 32 mobile science equipment; 88 schools internet access. –Textbooks (math and physical science) for all grade 10 learners –Over study guides to schools Resources provided were according to the needs analysis as indicated by the schools and were provided accordingly to that which impacts on learner achievement

11 spending plans Kindly refer to: Business Plan 2011/12 Business Plan 2012/13

12 technical secondary schools recapitalisation grant

13 budget and expenditure Total Allocation GrantR Expenditure R Rollover RequestR % Spent95%

14 PROVINCIAL EDUCATION DEPARTMENT 2011/12 FINANCIAL PERIOD ALLOCATION VS. EXPENDITURE AS AT 31 MARCH 2012 PROGRAMME 2: CURRICULUM DEVELOPMENT/IMPLEMENTATION SERVICES Projects: Conditional Grant Voted Funds ExpenditureCommit- ments Available Balance % Spent (excluding commitment) % Spent (including commitment) abcd=a-(b+c)e=b/af=(b+c)/a Directorate Grant Name Technical Secondary Schools Recapitalisation %100%

15 KZN DEPARTMENT OF EDUCATION RECAP OF TECHNICAL HIGH SCHOOLS SUMMARY OF EXPENDITURE AS AT 31 MARCH 2012 PROJECTALLOCATIONCOMMITMENTEXPENDITUREBALANCE 2011/2012 AS AT Building of Workshops5,510, Upgrading of Workshops5,379, ,485, Installation of Cad Labs7,000, ,312, Machinery, Equipment & Tools20,099, ,992, ,191, ,801, Teacher Training574, , Sub-Total 38,563, ,723, ,922, ,801, Carry-through Costs 2010/ , Carry-through Costs 2010/ , TOTAL38,563, ,108, ,307, ,801, Rollover 2011/2012 New Workshops 0.00 Rollover 2011/2012 Machinery 1,801, Total Roll-over 1,801,000.00

16 analysis of spending pattern Late submission of claims by suppliers Growth of programme not matched by similar growth in administrative capacity – due to cost cutting measures. Reviewing payment process so as to eradicate bottlenecks Based on past experience and lessons learnt – the grant will be fully spent at year end.

17 grant outputs and performance indicators 2011/12 The recapitalization of technical schools has been achieved through the following processes: Building or re-designing 15 workshops at technical schools to support the technical subject offerings; Refurbishing 25 workshops in technical schools to comply with safety laws and to meet minimum industry standards; Buying and installing new machinery and equipment to 32 workshops consistent with the technical subjects that are offered in 32 technical schools; and Training and up-skilling 59 teachers at 32 technical schools to acquire new trends, practical skills, 10 Engineering Graphic and Design Cad Labs fully installed

grant conditions met 18 GRANT CONDITIONYESNO Provincial Business Plans for the next 3 yrs approved?√ School Operational Plans Developed and Approved?√ Deviations of 2-5% of allocation occurred during the year?√ Activities projected for completion during the previous financial year overlapped to this year? √ Recapitalisation funds managed at provincial level?√ Recapitalisation funds managed at school level? √ Procurement processes managed at provincial level?√ Procurement processes managed at school level? √ Specifications of equipment, tools and machinery and buildings comply with DBE minimum requirements? √ Implementation prioritised as per the grant framework?√ Budget allocation prioritised as per grant framework?√ Regular monitoring conducted at schools?√ Evaluation of service providers’ performance done regularly?√ Data collected can be verified through source documents?√

19 monitoring capacity Joint technical task meetings with Implementing Agents to verify progress on site Programme Manager with team visit all sites and verify supporting documents that are officially stamped for expenditure Strict adherence to and interrogation of Business Plan to detect problems early and implement corrective action early Growth in budget necessitates sourcing additional agents – process in place

20 challenges Suppliers not delivering timeously Standard of work of some Service Providers questionable Delivery of machinery delayed due to overseas specialised modern equipment Shortage of equipment for specialised functions at schools Implementing Agents for Infrastructure had to be changed due to non delivery

21 achievements Although expenditure started to roll out very late, the Department was able to deliver meaningful resources to schools. KZN has performed excellently during the 2011/2012 phase. All targets had been successfully met. The allocation for this phase had been successfully spent