NAPHSIS Making EVVE a Reality by Garland Land NAPHSIS Executive Director

History of EVVE History of EVVE Awarded EVVE Contract to SMS Awarded EVVE Contract to SMS Aug 2002 –Dec 2003 SSA Pilot Aug 2002 –Dec 2003 SSA Pilot 2005 – Present AAMVA Pilot 2005 – Present AAMVA Pilot December 2005 – Obtained Information from States on EVVE Readiness December 2005 – Obtained Information from States on EVVE Readiness January 2006 – Submitted EVVE Cost Proposal to DHS January 2006 – Submitted EVVE Cost Proposal to DHS

June 2006 – Held first meeting of Federal EVVE Advisory Committee June 2006 – Held first meeting of Federal EVVE Advisory Committee January 2007 – Developed New EVVE RFP January 2007 – Developed New EVVE RFP February 2007 – Started Medicaid Pilot February 2007 – Started Medicaid Pilot March 2007 – Finalized National EVVE Pricing March 2007 – Finalized National EVVE Pricing History of EVVE

March 2007 – Submitted EVVE Rollout Plan to DHS March 2007 – Submitted EVVE Rollout Plan to DHS April 2007 – Started Kentucky Real ID Project April 2007 – Started Kentucky Real ID Project History of EVVE

Alaska California Idaho Oregon Washington Montana Wyoming Utah Colorado Arizona New Mexico Texas Oklahoma Kansas Nebraska South Dakota North Dakota Minnesota Wisconsin Iowa Illinois Ohio Indiana Kentucky WV Virginia N. Carolina Georgia Florida Alabama MS Missouri Arkansas LA Nevada Hawaii Michigan Pennsylvania NJ New York CT MA VT NH Maine Tennessee MD DE RI DC S. Carolina EVVE Implementation/Interests by Vital Records Jurisdiction February 2007 New York City On-line with EVVEExpressed Interest with own funding Kentucky Real IDMedicaid Transformation Grants EVVE Implementation/Interest by Vital Records Jurisdictions June 2007

Phase I Implement EVVE in All States ($3 million) Phase I Implement EVVE in All States ($3 million) Phase II Fund Back Data Entry and Clean Up ($106.5 million) Phase II Fund Back Data Entry and Clean Up ($106.5 million) Phase III Fund Birth Death Matching ($16 million) Phase III Fund Birth Death Matching ($16 million) Department of Homeland Security Proposal

Alaska California Idaho Oregon Washington Montana Wyoming Utah Colorado Arizona New Mexico Texas Oklahoma Kansas Nebraska South Dakota North Dakota Minnesota Wisconsin Iowa Illinois Ohio Indiana Kentucky WV Virginia N. Carolina Georgia Florida Alabama MS Missouri Arkansas LA Nevada Hawaii Michigan Pennsylvania NJ New York CT MA VT NH Maine Tennessee MD DE RI DC S. Carolina New York City Birth Records Back to 1935 in Electronic Database 95% - 100% Less than 95%

Alaska California Idaho Oregon Washington Montana Wyoming Utah Colorado Arizona New Mexico Texas Oklahoma Kansas Nebraska South Dakota North Dakota Minnesota Wisconsin Iowa Illinois Ohio Indiana Kentucky WV Virginia N. Carolina Georgia Florida Alabama MS Missouri Arkansas LA Nevada Hawaii Michigan Pennsylvania NJ New York CT MA VT NH Maine Tennessee MD DE RI DC S. Carolina New York City 2006 – Potential for Electronic Files Back to 1935 by December 2009 if Funding is Available

Jurisdictions Making Progress Alaska added two temporary positions and finished data entry on missing records. Alaska added two temporary positions and finished data entry on missing records. Indiana previously only had 38% of records in electronic form. They will complete data entry of records back to 1935 in the fall of this year. Indiana previously only had 38% of records in electronic form. They will complete data entry of records back to 1935 in the fall of this year.

Massachusetts received a $3.9 million Medicaid transformation grant for scanning and indexing historical birth and death records. Massachusetts received a $3.9 million Medicaid transformation grant for scanning and indexing historical birth and death records. Michigan received a $3.9 million Medicaid transformation grant and plans to scan documents and create indexes back to Michigan received a $3.9 million Medicaid transformation grant and plans to scan documents and create indexes back to Jurisdictions Making Progress

Mississippi obtained funding to install EVVE and is now participating in EVVE. Mississippi obtained funding to install EVVE and is now participating in EVVE. Montana moved suffix to separate field and is now participating in EVVE. Montana moved suffix to separate field and is now participating in EVVE. Jurisdictions Making Progress

New Jersey is presently using available funds for deployment of EDRS and development of EBRS. Once these systems are deployed, they will reassign staff to enter missing data and incomplete historical records. New Jersey is presently using available funds for deployment of EDRS and development of EBRS. Once these systems are deployed, they will reassign staff to enter missing data and incomplete historical records.

Ohio presently has electronic birth indexes back to 2001, but they will have electronic records back to 1950 within months. Then they will start loading records back to In 2004 they increased their fees by $5 to image and index older records. Ohio presently has electronic birth indexes back to 2001, but they will have electronic records back to 1950 within months. Then they will start loading records back to In 2004 they increased their fees by $5 to image and index older records. Jurisdictions Making Progress

Oregon used vital records fees to complete data entry of records back to They plan to complete the separation of first and middle names into separate fields by July Oregon used vital records fees to complete data entry of records back to They plan to complete the separation of first and middle names into separate fields by July 2007.

Jurisdictions Making Progress Washington increased their fees and uploaded birth records with necessary EVVE items back to By the end of the summer, Washington will have scanned death records back to Washington increased their fees and uploaded birth records with necessary EVVE items back to By the end of the summer, Washington will have scanned death records back to 1965.

West Virginia has a cost improvement project that allows them to image and index old records. West Virginia has a cost improvement project that allows them to image and index old records. Wisconsin has submitted a budget provision for data entry funding. By fall of 2007, they will know if funding is approved. Wisconsin has submitted a budget provision for data entry funding. By fall of 2007, they will know if funding is approved. Jurisdictions Making Progress

Reasons for New EVVE RFP National Pricing Model National Pricing Model New EVVE Functionalities New EVVE Functionalities Batch Processing Batch Processing Broadcast Processing Broadcast Processing Automated Alerts Automated Alerts Verification of Middle Name Verification of Middle Name

Reasons for New EVVE RFP Expand Return Information Expand Return Information Flexibility of Query Items Flexibility of Query Items Marriages and Divorces Marriages and Divorces

Alaska California Idaho Oregon Washington Montana Wyoming Utah Colorado Arizona New Mexico Texas Oklahoma Kansas Nebraska South Dakota North Dakota Minnesota Wisconsin Iowa Illinois Ohio Indiana Kentucky WV Virginia N. Carolina Georgia Florida Alabama MS Missouri Arkansas LA Nevada Hawaii Michigan Pennsylvania NJ New York CT MA VT NH Maine Tennessee MD DE RI DC S. Carolina New York City Implement 2007h EVVE Implement July – Dec 2008 Implement Jan – June 2008 Original EVVE Implementation Plan Original EVVE Implementation Plan EVVE Implemented

EVVE National Pricing Model EVVE Government Verification Fee Monthly Volume Matches No Matches ,000$1.90 $ , , 000$1.40 $ , ,200,000$1.15 $ ,200,001 +$0.95 $0.08

Potential Annual EVVE Volume AgencyAnnual Volume DMVs20 million SSA300 thousand Passport16 million Office of Personnel Mgmt30 thousand Medicaid??

Future Events Participate in Passport Proof-of Concept Project Participate in Passport Proof-of Concept Project Establish OPM Pilot Establish OPM Pilot Establish SSA as an EVVE User Establish SSA as an EVVE User Expand Number of Medicaid Agencies Using EVVE Expand Number of Medicaid Agencies Using EVVE Receive DHS Funding Receive DHS Funding

Future Events Install EVVE in All Vital Records Jurisdictions Install EVVE in All Vital Records Jurisdictions Release New EVVE RFP Release New EVVE RFP Award New EVVE Contract Award New EVVE Contract Install EVVE Upgrade Install EVVE Upgrade Continue to Expand EVVE User Base Continue to Expand EVVE User Base

Funding Possibilities Department of Homeland Security Department of Homeland Security Medicaid Transformation Grants Medicaid Transformation Grants Fee Increase and Dedicated Fund Fee Increase and Dedicated Fund Obtain Loan Obtain Loan Corporate Members Corporate Members

What Jurisdictions Need to Do Know Where You Are Know Where You Are Enter Missing Data Records or Items Enter Missing Data Records or Items Prepare to Link Birth and Death Records Prepare to Link Birth and Death Records Engage Information Technology Unit Engage Information Technology Unit