DAILY LOGISTICS IN MOBILE DATA COLLECTION FOR UNHCR SENS

Team structure Coordinator Assistant coordinator(s) Supervisors Teams: – Team leader – Interviewer – Anthropometry measurers – Hb measurer – Translator

Teams Team leader – Main responsible for overall data quality – Overseeing anthropometry measurements – Individual questionnaires Interviewer – Household questionnaires Anthropometry measurers Hb measurer Translator

Daily activities for coordinator In the morning, make sure all team leaders receive their phones and sign off correctly. In the field, support supervisors. In the evening: – Together with supervisors, check and verify ALL forms – Upload all finalised forms to server (synchronising) – Forms that needs correction should be kept on phone to be verified next day – Transfer forms from server into computer Server → csv → excel Save excel files according pre-defined folders and file names – Run ENA SMART plausibility check Overnight – make sure to charge ALL phones completely. In the next morning, give feedback to relevant supervisors and/or teams if corrections needs to be made.

Daily activities for supervisors In the field, support survey teams. In the field, do spot checks for: – Correct sampling, anthro and Hb measurement techniques, interviewing techniques, etc; – Correct phone settings; – Correct entries on phone forms. After data collection, make sure all team leaders hand in all phones. In the evening, check and verify ALL forms. In the morning, give feedback to relevant teams if corrections needs to be made.

Daily activities for team leaders In the morning: – Receive and sign off phones – Check on the phones: Time and date Flight mode All forms are there – Check all equipment During data collection, make sure all mobile forms and support forms are filled for each household At the end of the day, hand in phones and all filled in support forms

Paper forms to fill in on the field Data collection control sheet Household form

How to organise and name folder and files on computer XXX_YYMM XXX_YYMM_DATA XXX_YYMM_DAY1 XXX_YYMM_DAY2 XXX_YYMM_DAY3 XXX_YYMM_DAY3_CH XXX_YYMM_DAY3_WM XXX_YYMM_DAY3_CH_DAT.xls C.data.LIB-PH-ICF-ref-10.csv XXX_YYMM_DAY3_WM_DAT.xls W.data.LIB-PH-RepWomen-ref- 10.csv XXX_YYMM_DAY3_FS XXX_YYMM_DAY3_WS XXX_YYMM_DAY3_TN XXX_YYMM_DAY4 XXX_YYMM_DOCSXXX_YYMM_name.doc XXX_YYMM_FORMSXXX_YYMM_CH_EN_v0.1

SENS mobile phone forms (all are available in English and French) GLOBAL_CH_EN_v.1.3 – Anthropometry, health and IYCF for children 0-59 months GLOBAL_WM_FR_v1.2 – Anaemia etc for women, non-pregnant years GLOBAL_FS_EN_v.2.1 – Food Security for households GLOBAL_WS_EN_v1.5 – WASH for households GLOBAL_TN_FR_v2.2 – Mosquito Net for households

Things to note Never connect the computer to other wifi networks – especially not UNHCR networks (which often require change in computer settings, and which will then make it difficult for you when you return to the ODK and server operations) Always charge all phones completely overnight Upload data from phones to computer every night – and transfer data from server to excel

Information sharing Website: sens.unhcr.org Videos on SENS guidelines and MDC in SENS DPSM Key Initiative Updates SENS Database with direct link to TWINE – Requires sharing of report and raw data with HQ