1. Mobile Data Collection
For Enumerators
With Open Data Kit (ODK)
Android OS - [INSERT PHONE MODEL]

2. Outline
Android phones for mobile data collection
Features of the phone, your responsibilities
Letting the household know you are using new technology
Introducing the [SMARTPHONE]
Power management and phone settings
The application: ODK
Some tips
Exercises

3. Android phones

4. Android phones for mobile data collection
Android phones have been used in nutrition surveys in many countries
Pros
More accurate results
Faster
Easier to review, analyze, improved feedback from supervisors
Cons
Expensive and fragile technology

5. Features of the phone, your responsibilities
These phones are the property of UNHCR. When they are in the hands of the enumerator, they are under his personal responsibility
Never leave the phone unwatched
Never leave the phone on a desk or bed, keep it in your pocket or handbag
Be careful!
Enumerators will have to sign a waiver to acknowledge their responsibility over the phone

6. Phone ownership and responsibilities
This waiver must be signed once before the beginning of the survey, by each of the enumerators who will be in charge of the phones.

7. Phone ownership and responsibilities
Sondage de Sécurité alimentaire du Burkina Faso
Inventaire des téléphones par équipe et par jour
DATE:
PreTest
Xperia Barcode/IMEI
G1 Barcode/IMEI
Team leader
Signature
Team colour
Team 1
red
Team 2
yellow
Team 3
pink
Team 4
orange
Team 5
blue
Team 6
green
Example of sheet that needs to be signed every morning by the team leaders and every night by the survey supervisor. Hence the team is responsible for the phones during the data collection period, but not overnight when the phones are with the survey manager.

8. Paper support

9. Household survey list Overview of all HH visited by a team
One per unit (cluster/block as convenient)

10. HH composition list For each HH, gives an overview of familiy members
One per HH

11. Standard workflow Write down the list of HH to visit for the day
Make sure to have a full understanding of the composition of the HH (HH composition list)
Develop work habits
We suggest to first focus on individual modules (child, woman) and then finish with other modules
Use the HH survey list to write down any HH that needs to be revisited at a later time.

12. Let the household know you will be using a phone…
Something to consider is that this new technology may be intimidating.
It is a good idea to let the person you are interviewing know what you are doing with this piece of equipment.

13. (you can also use this button to put the phone in Flight mode)
Introducing the Xperia Pro (1)
ON/OFF
(you can also use this button to put the phone in Flight mode)
MENU
(Button for options)
Play with the phone a bit, slide the key pad out... Please delete the slides for the phones which are not of relevance for your survey
Home
(Unlock + go to homescreen)
Back 13

14. Introducing the Xperia Pro (2)1
STATUS BAR: WIFI/Network/Flight mode/USB Connect
Here you can check the status of your phone. For data collection you want to have it in Flight mode (little plane), for Synchronization in WIFI (waves) and for connecting to the computer via a cable in USB storage or USB Debug mode.
You can also check the power left in your battery here. 3
ODK Collect
This is the software enumerators use to collect the information .
Settings
Change the settings of the phone (Wifi, USB debug mode) here. 2 4
Applications
This button gets you into the application menu to access other apps.

15. (you can also use this button to put the phone in Flight mode)
Introducing the Xperia Aqua (1)
ON/OFF
(you can also use this button to put the phone in Flight mode)
Please delete the slides for the phones which are not of relevance for your survey
Home
(Unlock + go to homescreen)
MENU
(Button for options)
Back 15

16. Introducing the Xperia Aqua (2)3
ODK Collect
This is the software enumerators use to collect the information .
Introducing the Xperia Aqua (2) 1
STATUS BAR: WIFI/Network/Flight mode/USB Connect
Here you can check the status of your phone. For data collection you want to have it in Flight mode (little plane), for Synchronization in WIFI (waves) and for connecting to the computer via a cable in USB storage or USB Debug mode.
You can also check the power left in your battery here. 2
Settings
Change the settings of the phone (Wifi, USB debug mode) here. 4
Applications
This button gets you into the application menu to access other apps.

17. (you can also use this button to put the phone in Flight mode)
Introducing the LG G3 (1)
ON/OFF
(you can also use this button to put the phone in Flight mode)
Please delete the slides for the phones which are not of relevance for your survey
Back
MENU
(Button for options)
Home
(Unlock + go to homescreen) 17

18. Introducing the LG G3(2) 2 1 3 4 Settings
Change the settings of the phone (Wifi, USB debug mode) here. 1
STATUS BAR: WIFI/Network/Flight mode/USB Connect
Here you can check the status of your phone. For data collection you want to have it in Flight mode (little plane), for Synchronization in WIFI (waves) and for connecting to the computer via a cable in USB storage or USB Debug mode.
You can also check the power left in your battery here. 3
ODK Collect
This is the software enumerators use to collect the information . 4
Applications
This button gets you into the application menu to access other apps.

19. Power management To save power… Flight mode WIFI off
The screen’s luminosity must be low
Recharge the battery if necessary

20. The ODK application

21. ODK Main menu This is the application where enumerators enter data.
Enumerators will mainly use the ‘Fill Blank Form’ button.

22. ODK Choosing the form
After selecting ‘Fill blank form’, enumerators select any of the forms.
Food Security
WASH
Mosquito Net
Children (0-59 months)
Women

23. ODK Browsing through the form
To go to the next question of the form you can either “swipe” the screen with the finger, or use the button at the bottom of the screen.

24. ODK Changing the language
To change the language of a questionnaire: once the form is opened, click on the Menu button (bottom right button of the phone) and choose “change language”

25. ODK Select an option
This is an example of selecting one of the items on the form.
When there is a circle (radio button), only one can be checked.
Practice going to the next screen by swiping the finger, like you are turning the page from a book.

26. ODK Enter numbers/text
Example:
This is an example of where an enumerator would fill out a form with text.
The enumerator can use the key pad on the screen, or the phone key pad.
For some fields, only letters can be used, and for other fields, only numbers can be used. Ranges can be set by managers.

27. ODK Add a group Example:
Add another group; if there are more than one woman or child in one household you can add them all one by one.

28. Record GPS coordinates (1)
Pull the top of the screen toward the bottom.
It will bring up a different menu – one of the ICON will be for the GPS.
Ensure that the GPS icon is ON (tap to turn on/off)
May look slightly different on your phone

29. Record GPS coordinates (2)
Wait until a satisfactory accuracy achieved [10m suggested – adapt to context]
Take the recording outside, not indoor.
Start the GPS Test application once a day.
Turn off GPS when not needed!

30. ODK End of the form
When enumerators are at the end of the questionnaire and have finished all questionnaires in this household:
Tick ‘Yes’ to the question “Interviewer: I confirm that questionnaire is complete”
Tick ‘No’ to the question “Supervisor: I confirm that questionnaire is complete” (it will be filled by the supervisor later)

31. ODK Save Questionnaire
Do NOT tick “Mark form as finalized”
Click on « Save Form and exit »
Forms will be reviewed by supervisors every night

32. Forms name Name of empty form Name (auto-fill) Food Security FS_HH
WASH
WASH_HH
Mosquito Net
Mosquito_HH
Children (0-59 months)
Child_HH
Women
Women_HH

33. ODK Review data
Enumerators or supervisors can review saved data, by pressing the “Edit Saved Form” button in the main menu
The questionnaires will appear in the same sequence as they were saved.

34. Some tips
If you accidentally closed ODK: restart the application, most of the time it will open again where you left it.
If the application crashes: turn the phone off and back on again. Restart the application and check if the data from the form you were editing have been saved. You should find it back in the “Edit Saved Form” menu
If the screen goes black: the phone just went to sleep mode, press the On/Off button!

35. Lifecycle of a form SOPs May 2016
Ongoing (not finalized, absent, etc.)
Considered finished by enumerator
Considered finished by manager
Marked as finalized by manager
May 2016

36. Daily schedule: enumerators
Phones distributed to supervisors
7h00
Phones distributed to teams
7h30 – 12h30
Data collection
12h30 – 13h00
Breakfast
13h00 – 16h00
16h00 – 17h00
Phones given back to supervisors
17h30
Phones given back to survey manager
h30 –
Data check & backups
Pendant la nuit
Phones charged
If this is the first day, then the waiver must be signed. Otherwise, the phone management list is sufficient.
Ensure that the household list is given to each team,
as well as enough HH composition sheets.
Phones settings should be checked before leaving (plane mode, wifi off, etc)
Any absent household (or unfinished surveys) should be revisited first, then move on to new households as per survey list.
Do not mark as finalized, but do check that you have indicated you consider the survey complete when this is the case.
Explain the use of smartphones
Return phones & paperwork.
There will be 2 phones per team:
1 for household form (WASH & Mosquito)
1 for individual forms (Woman & Child)

37. Exercises Exercise X: Get familiar with the phone
Fill an “Infant and Child” form and a “Food Security” Form. Fill it with random data, but try to make it as realistic as possible. Follow the procedures explained earlier.
Group discussion
Were there questions you haven’t understood?
Any ODK elements that need to be clarified or explained?

38. Exercice X : Scenario Women module
Exercices
Exercice X : Scenario Women module
You must fill the « Women » module. The first woman gives consent for measurements. The hemoglobin reading is 12.3 g/dL, but woman 2 refuses to have the measurement taken.
Fill the survey using the information above, according to procedures explained. You can invent any question not mentioned above – try to use realistic answers. Ask a supervisor to check your record afterwards.

39. Exercice X : Scenario Child
Exercices
Exercice X : Scenario Child
Household #1:
1/ From [insert admin division info], has not given its consent for the measurements of its 2 children.
Household #2:
2/ From [insert admin division info], has a 7 months old girl Aïcha (DOB unknown). She weights 8.7 kilos, is 67 cm tall and has a PB of 15.1cm. She has been vaccinated (with card) for Measles, has received vitamin A and hasn’t been sick in the past 2 weeks. Her HB is 10.3 g/dL. She was breastfed less than 1 hour after birth and is still being breastfed (this yesterday). Yesterday she received [insert local foods & baby products as per context]. In the same household, a 2nd child named Aghali, born on [choose date – recommended around 02/04/2013 for the age]. He weighs 10.4 kilos, measures 89.9 cm and his MUAC is 13.8 cm. You have referred him to the nutrition program but he is not currently enrolled. He doesn’t have measles/vitamin A. He has a diarrhea with fever and his HB is 11.7g/dL.
Any piece of information not mentioned can be invented, but should be realistic.

40. Exercices
Exercice X : WASH 
 Questionnaire « WASH » : [insert admin information as relevant]. The HH has 4 members. They use 2 containers for 10 liters which they fill twice each day. They also have 2 other containers of 3 liters each which they fill also twice a day. The source is a borehole located close by. They share the neighbor's latrine [insert here commonly found latrine type].
Complete the survey as indicated. You can make up any missing information but it should be realistic.

41. Exercices [Insert relevant admin infos] The composition is as follow:
Exercise X : Mosquito nets 
 [Insert relevant admin infos]
The composition is as follow:
3 kids, all below 5 years old (1 girl and 2 boys), which have all slept under the same[insert an LLIN net brand].
1 pregnant woman and her husband. They have not slept under a net.
Complete the survey as indicated. You can make up any missing information but it should be realistic.