Domestic and Overseas Disaster Response Chapter 9

Learn. Perform. Succeed. Terminal Objectives Outline a course of action for a disaster and emergency response scenario Enabling Objectives Describe the relationship among the Department of Homeland Security, FEMA and US NORTHCOM Identify actions taken during the advance planning phase of disaster response Recognize potential pitfalls when conducting disaster response contracting operations Learning Objectives

Learn. Perform. Succeed. ….actions a contracting officer should take when notified of an impending disaster; includes but not limited to: Earthquakes Hurricanes Tornadoes Floods Other severe weather conditions. The chapter also provides guidance to assist contracting offices supporting the mission before, during, and after an emergency situation Recent Examples Indonesia Tsunami Hurricane Katrina Haiti Earthquake Japan Nuclear Disaster This Lesson Applies to…

Learn. Perform. Succeed. FEMA, not DoD, is the lead federal agency responsible to coordinate contracting support for disaster relief operations.FEMA DoD does not augment other federal agencies with contracting staff, but can support specific contracted related tasks as directed by the President or Secretary of Defense. Military forces operating in domestic support operations should avoid competing with state and federal agencies for limited local commercial resources. –keep contracted support (less systems support contracts) to the deployed force to a minimum Dept of Homeland Security

Learn. Perform. Succeed. National Response Framework

Learn. Perform. Succeed. Review local contracting support plans Contracting offices will develop a comprehensive local support plan (usually as an annex to the logistics chapter of your installation’s plan) to ensure contingency contracting support for taskings under installation OPLANs Review After Action Reports (AARs) – Advance Planning for Emergencies

Learn. Perform. Succeed. Lack of Command & Control CCO’s from different agencies competing for limited resources Poor requirements definition Duplication of effort Poor contract writing for service contracts Inadequate/No contract oversight Lessons Learned: Katrina

Learn. Perform. Succeed. Training tools –JCC handbook, FAR part 18 Deployment Kits are ready to go –Cell phones, sat-phones, computers, power generators, office supplies, Forms Offsite Location –Where do you set-up shop/ CCO office Buying Procedures – Avoid duplication and competition for limited materials with FEMA buyers Reach-back – Legal, KOs, experts, researchers More Advanced Planning

Learn. Perform. Succeed. Disaster Declarations – Example Agency heads, HCAs or certain members of the Acquisition Workforce may receive an from AT&L HIGHLIGHTS Note it is not a “Declared” contingency FPDS code to capture actions Identifies GPC as preference for micro purchases References FEMA Disaster Web Page

Learn. Perform. Succeed. Disaster Declarations – Example Con’t Navigating Site provides guidance and information to many customers, including CCO’s Searchable features Provides source of authority (Congress, President, etc.) Provides a quick reference to the Disaster Relief Fund (DRF) including use and the process and procedures for granting authority to use

Learn. Perform. Succeed. HCA notification and coordination Designate CCOs Standby/reach-back procedures Evacuation procedures Secure the office Coordinate with finance Coordinate with major service and construction contractors Secure personal dwellings Equip your office for long-term support Emergency Notification - Actions

Learn. Perform. Succeed. Activate Recall Procedures Assess Damage to the Contracting Office Organize the Contingency Staff –Initial set-up actions (set your procedures/SOP)Initial set-up actions Initial Purchases (debris removal, transport – check local mil sources first for organic support) Equipment and vehicle rentals Leasing trailers and temporary buildings Other service requirements Commodities (expect higher prices) Construction (expect limited sources and materials) On-Scene Operations Considerations

Learn. Perform. Succeed. (a) The Congress hereby finds and declares that – (1) because disasters often cause loss of life, human suffering, loss of income, and property loss and damage; and (2) because disasters often disrupt the normal functioning of governments and communities, and adversely affect individuals and families with great severity; special measures, designed to assist the efforts of the affected States in expediting the rendering of aid, assistance, and emergency services, and the reconstruction and Rehabilitation of devastated areas, are necessary. United States Code - Authority Robert T. Stafford Disaster Relief and Emergency Assistance Act

Learn. Perform. Succeed. (b) It is the intent of the Congress, by this Act, to provide an orderly and continuing means of assistance by the Federal Government to State and local governments in carrying out their responsibilities to alleviate the suffering and damage which result from such disasters by - (1) revising and broadening the scope of existing disaster relief programs; (2) encouraging the development of comprehensive disaster preparedness and assistance plans, programs, capabilities, and organizations by the States and by local governments; Stafford Act Con’t

Learn. Perform. Succeed. (3) achieving greater coordination and responsiveness of disaster preparedness and relief programs; (4) encouraging individuals, States, and local governments to protect themselves by obtaining insurance coverage to supplement or replace governmental assistance; (5) encouraging hazard mitigation measures to reduce losses from disasters, including development of land use and construction regulations; and (6) providing Federal assistance programs for both public and private losses sustained in disasters Stafford Act Con’t

Learn. Perform. Succeed. The funds in the DERF account will be used to support the efforts by the Department of Defense (DoD) to respond to, or protect against, acts or threatened acts of terrorism against the United States. These resources are included in a transfer account in order to provide DoD with the maximum flexibility to react to changing terrorist threats that may occur Defense Emergency Response Fund

Learn. Perform. Succeed. Sourcing –Seek sources outside affected area…maybe neighboring state Long Term Actions –IDIQ, BPAs, Requirement Contracts Prolonged emergency use –FAR/DFARS Part 18 and 218 Contract Administration –Does NOT go away Service Contracts –Need good SOWs, PWS, SOOs, and QASPs Construction Contracts – Letter contracts, A&E Concerns and Considerations

Learn. Perform. Succeed. ARNORTH G7 was established to support the US Northern Command to plan, organize and execute homeland defense and civil support mission. They are responsible for providing training support and conducting military support to civil authorities (MSCA) operations in support of the lead federal agency and deploying joint forces during emergencies. ARNORTH G7

Learn. Perform. Succeed. Central Contract Registration* – Disaster Response Registry Synopsis Requirements* FPI / Ability One* Soliciting from a single source Oral RFPs Socio economic programs* Overtime approvals Local firm Preference Patented Technology - NAFTA Bid guarantees Advance payment EFT Provisions GAO Protest - CICA Stay * Standard flexibility for OCONUS Contingencies See FAR/DFAR Part 18/218 for application and additional guidance Common Contingency Flexibilities

Learn. Perform. Succeed Additional Information and Training