1 Technology in Action Chapter 4 Application Software: Programs That Let You Work and Play Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

2 Software What is software? – –A set of instructions that tells the computer what to do What are the two main types of software? – –System software – –Application software Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

3 System Software vs. Application Software System Software Coordinates instructions between software and hardware Includes – –Operating system – –Utility programs Application Software Programs that enable you to perform tasks required in home, school, and business Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

4 Application Software Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall Multimedia

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Focus on Productivity Software Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall 6

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8 Word Processing SoftwareWord Processing Software –U –Used to create and edit documents –Provides tools that allow you to produce a wide range of professional-looking documents such as research papers, letters, and résumés. – –Examples Microsoft Word Corel WordPerfect OpenOffice Writer Word Processing Software Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

9 Spreadsheet Software Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall Spreadsheet SoftwareSpreadsheet Software –Us –Used to perform calculations and numerical analyses –Provides tools that enable you to do calculations and numerical analyses easily. –You can use spreadsheet software to create a budget and to evaluate different scenarios such as planning a loan payment strategy – –Graphs and charts – –Examples Microsoft Excel OpenOffice Calc

10 Presentation Software Presentation software – –Used to create slide shows – –Features include: Templates and layouts Animation Transitions – –Examples Microsoft PowerPoint OpenOffice Impress Zoho Show Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

11 Database Software Database software –Provides tools to facilitate the management of large related fields of data which can be stored, modified, viewed and deleted. – –Ability to group, sort, and filter data and generate reports – –Examples Microsoft Access Oracle MySQL Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

12 Personal Information Manager Software Use d to replace the management tools found on a traditional desk Features include: – –Calendar, address book, notepad, to-do list – –Some contain management features Examples – –Microsoft Outlook – –Lotus Organizer Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

13 Productivity Software Tools Wizards – –Step-by-step guides that help you complete a task Templates – –Predesigned forms included with software Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

14 Getting Help with Software Types of help – –Frequently asked questions (FAQs) – –Online help and support – –ScreenTips – –MS Office integrated help Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

15 Acquiring Software Software can be purchased – –Through retail stores – –Online – –By mail order Preinstalled software Web-based application software – –Hosted on a Web site – –Requires no installation on your computer Discounted software Custom-developed software Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

Software Licenses You buy a license, not the software itself You need to check the license to find answers to the following questions: Who is the ultimate owner of the software? How many installations are allowed per license? Is the license for use per computer or per user? Some multiuser licenses are per-seat and limit users to a specific number, whereas concurrent licenses limit the number of users accessing the software at the same time. What warranties, if any, are offered? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall 16

17 Freeware and Shareware Freeware: Copyrighted software you can use for free Beta versions: Programs still under development Shareware: Software that allows users to run it for a limited time for free. If you use the software after the initial trial period is over, you will be breaking the software license agreement. on the condition that any changes you make to improve the source code also must be distributed for free.Open source: Free to use and modify on the condition that any changes you make to improve the source code also must be distributed for free. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

18 Software Versions Numbers are used to represent major and minor upgrades. – –Major upgrade: Version 2.0 – –Minor upgrade: Version 2.1 Years (Microsoft Office 2007) are also used. When an upgrade is released, consider if it is cost-effective to purchase it. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

19 System Requirements Minimum standards for the operating system, processor, RAM, and hard drive capacity Specifications for video card, monitor, CD drive, and other peripherals Need sufficient storage, memory capacity, and processing capabilities Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

20 Installing/Uninstalling Software Installing software from CD or DVD – –Installation wizard – –Choose full or custom installation Downloading software from the Web – –Unzip files – –Launch setup program Uninstalling software – –Software uninstall utility Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

21 Chapter 4 Summary Questions What’s the difference between application software and system software? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

22 Chapter 4 Summary Questions What kinds of applications are included in productivity software I might use at home? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

23 Chapter 4 Summary Questions What are the different types of multimedia software? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

24 Chapter 4 Summary Questions What are the different types of entertainment software? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

25 Chapter 4 Summary Questions What are the different types of drawing software? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

26 Chapter 4 Summary Questions What kinds of software do small and large businesses use? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

27 Chapter 4 Summary Questions What kind of software is available online? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

28 Chapter 4 Summary Questions Where can I go for help when I have a problem with software? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

29 Chapter 4 Summary Questions How can I purchase software or get it for free? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

30 Chapter 4 Summary Questions How do I install, uninstall, and start software? Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

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Chapter 4 32 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall 32