FY 2006 Budget Process W. Frank Steely Library Arne J. Almquist, Assoc. Provost for Library Services

Budgetary Issues Addressed: Collections/MaterialsCollections/Materials –Priority 1: Serials Inflation –Priority 2: CompuStat –Priority 3: Monographs Budget –Priority 4: Serials Budget –Priority 5: Document Delivery PersonnelPersonnel –Priority 6: Convert Faculty Position to Permanent/Full Time Permanent/Full Time ServicesServices –Media Booking System

Priority 1: Serials Inflation Serials Inflation (9-10% per year)Serials Inflation (9-10% per year)

Comparison of NKU Library Materials Expenditures to other SAALCK Libraries Sources: ALA Directory, 2004/2005 University web sites University web sites * Numbers could not be found for KSU

Priority 1: Serials Inflation Amount Requested: $75,000 – RecurringAmount Requested: $75,000 – Recurring Will maintain purchasing power for the next yearWill maintain purchasing power for the next year

Priority 2: CompuStat PC Database of statistics on over 10,000 companies from the USA, Canada, and Mexico Database of statistics on over 10,000 companies from the USA, Canada, and Mexico “Must have” database for a university with graduate programs in business “Must have” database for a university with graduate programs in business Critical to the research of faculty in Finance and Economics Critical to the research of faculty in Finance and Economics The Library and COB currently split the cost of the first 6 months of an 18 month subscription The Library and COB currently split the cost of the first 6 months of an 18 month subscription Necessary to maintain serials purchasing power Necessary to maintain serials purchasing power

Priority 3: Monographs Budget Serials are crowding out non-serials purchasesSerials are crowding out non-serials purchases Some departments are receiving minimal or no non-serials allocations Some departments are receiving minimal or no non-serials allocations Accountancy$500 Chemistry$500 Mgmt & Marketing$0 Political Science$0 Psychology$0 Social Work$0

Amount Requested: $50,000 (recurring)Amount Requested: $50,000 (recurring) This will allow us to provide full allocations to all departmentsThis will allow us to provide full allocations to all departments All departments would see increases in their allocationsAll departments would see increases in their allocations Priority 3: Monographs Budget

With the move to electronics, many acquisitions have been transformed from one-time purchases to recurring purchases— we don’t own, we subscribeWith the move to electronics, many acquisitions have been transformed from one-time purchases to recurring purchases— we don’t own, we subscribe Many of our most crucially needed resources fall into this categoryMany of our most crucially needed resources fall into this category One way to deal with serials inflation issues is through the purchase of aggregated journals databases—these are serials purchasesOne way to deal with serials inflation issues is through the purchase of aggregated journals databases—these are serials purchases These purchases tend to be expensive and have continuing costsThese purchases tend to be expensive and have continuing costs They don’t fit well into the “available funds at the end of the year” purchase modelThey don’t fit well into the “available funds at the end of the year” purchase model As our programs grow, the need for these products increasesAs our programs grow, the need for these products increases Priority 4: Serials Budget

Amount Requested: $50,000 (recurring)Amount Requested: $50,000 (recurring) Would enable us to purchase new resources, beginning with critical resources that have been long deferredWould enable us to purchase new resources, beginning with critical resources that have been long deferred Priority 4: Serials Budget

Very cost-effective way of accessing the journal literatureVery cost-effective way of accessing the journal literature Although cost per article may appear expensive, analysis of current holdings shows that access is often cheaper than subscriptionAlthough cost per article may appear expensive, analysis of current holdings shows that access is often cheaper than subscription Priority 5: Document Delivery Expansion Subscription Cost Per Use = Annual Subscription Cost # of uses

Priority 5: Document Delivery Expansion Subscription Cost Per Use = Annual Subscription Cost # of uses Average cost for 1 article through the Ingenta Service: $27.96 It costs money to build collections “just in case” and access is not necessarily better or more convenient for the user. Ex. Journal price of $2,000/yr, 20 uses per year $100 per use

Over the past year, we have spent $10,500 on document delivery.Over the past year, we have spent $10,500 on document delivery. The total subscription cost of the journals represented was $87,514 (56 titles)The total subscription cost of the journals represented was $87,514 (56 titles) Highest use journal: Canadian Journal of Forest Research Highest use journal: Canadian Journal of Forest Research Analysis:Analysis: Subscription Cost: $ Articles Cost: $ Savings: $ Priority 5: Document Delivery Expansion

Amount requested: $15,000Amount requested: $15,000 Will allow us to increase departmental allocationsWill allow us to increase departmental allocations Will also allow us to encourage use of the Ingenta TOC Service across campusWill also allow us to encourage use of the Ingenta TOC Service across campus Priority 5: Document Delivery Expansion

The Research & Instructional Services Division has made major changes to services and operationsThe Research & Instructional Services Division has made major changes to services and operations The emphasis is on instruction, in-depth consultation, online access to real-time research assistanceThe emphasis is on instruction, in-depth consultation, online access to real-time research assistance We see an increased role for the unit in the FCTLTWe see an increased role for the unit in the FCTLT Priority 6: Permanent Faculty Line

Amount Requested: $18,966* Amount Requested: $18,966* Salary: $17,600 Benefits: $1,366 * Recurring, to be added to current ½ time recurring line.

Priority 7: Media Booking System With the advent of the Steely Library Media Facility, media materials are now gathered in one collection With the advent of the Steely Library Media Facility, media materials are now gathered in one collection While it is a substantial collection, we are actively working to further build it While it is a substantial collection, we are actively working to further build it The materials are in demand by faculty The materials are in demand by faculty

Materials are currently circulated through the normal circulation process Materials are currently circulated through the normal circulation process Materials should optimally be booked rather than checked out Materials should optimally be booked rather than checked out This will streamline access to the system and make the collection much more usable for the user This will streamline access to the system and make the collection much more usable for the user Item availability will be more predictable Item availability will be more predictable Priority 7: Media Booking System

Amount Requested: $15,750 $13,500 (non-recurring) $ 2,250 (recurring)

Summary List of Requests Recurring: Serials Inflation Adjustment$ 75,000Serials Inflation Adjustment$ 75,000 2.CompuStat Database$ 16, Monographs Budget Enhancement$ 50,000 4.Serials Budget Enhancement$ 50,000 5.Document Delivery Expansion$ 15,000 6.Provide Additional ½ Recurring Funding for Faculty Position$ 18,966 7.Media Booking System$ 2,250 $ 227,716 Non-Recurring: 1.Media Booking System$ 13,500

Strategic Linkage: Strategic Priority 2: Enhance Academic Quality. Specifically, to “ensure that our library is structured and supported to meet the needs of our students and faculty as we continue to grow.” Strategic Priority 5: Advance the Full Mission of a Metropolitan University by “expand(ing) financial and infrastructure support for research and other forms of scholarly activity…”