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Payroll / Insurance Orientation

Agenda/Topics to Be Covered  Department Staff  Types of leave  Payroll deduction options  Benefits review  Required paperwork

DEPARTMENT STAFF PAYROLL Janie Honea Dawn McCord INSURANCE Pam Clardy Laura Zastrow

As a permanent employee of the Madison County Board of Education you are entitled to the following benefits....

SICK LEAVE 1 Sick Leave Day Earned Per Month Worked Based on Contract Months Example: 9 month Teachers 1 day per month Sept. - May

PERSONAL LEAVE State Personal Leave – 1 day per semester; 2 per no cost All Unused Personal Leave Rolls To Sick Leave July 1 st Board Personal Leave – 1 ½ days per semester; 3 per year With Board Personal Leave Cost May Apply: $55 per day certified $19 per day support with 10 years 1 no cost with 13 years 2 no cost with 16 years 3 no cost

VACATION 12 Month Employees Earn 5/6 of a Day Per Month (.84) You Can Only Carry Over 10 Days July 1 st each year

SICK LEAVE BANK Requires a deposit of five of your sick leave days Upon exhausting your sick leave the bank allows you to “borrow” up to fifteen days Complete an application at the time of hire, or during open enrollment

OTHER LEAVE  Family Medical Leave up to 60 days without pay IS AVAILABLE UPON PRIOR APPROVAL  Catastrophic Leave must be a member of the sick leave bank

DEFERRED COMPENSATION PROGRAMS 403B Annuities:  VALIC  TIAA/CREF 457 Plans:  TIAA/CREF  RSA 1 403B7 Mutual Funds:  TIAA/CREF

AEA MEMBER BENEFIT PROGRAMS Automobile, Homeowners Disability, AD&D, Term Life, Universal Life Long-Term Care Deferred Compensation Plans Critical Care Cancer Legal Services

Mandatory 7.5% Gross Salary Per Month for Tier I employees Mandatory 6.0% Gross Salary Per Month for Tier II employees $15,000 Paid Life Insurance Vested in Ten Years* *To become vested in ten years, an employee must work full time* Teachers’ Retirement Systems of Alabama

DIRECT DEPOSIT Allows your check to be deposited directly into your account No worries about checks being lost in the mail No delays in receiving your checks Free checking accounts are offered by Compass Bank and Huntsville Teachers Credit Union

Date of Employment or First Day of the Month Following Employment or October 1st Part Time & Temporary Employees should contact the Payroll/Insurance Department for Eligibility of Benefits Your effective date for insurance benefits may be any of the following....

OPEN ENROLLMENT July 1 st thru August 31 st

MEDICAL INSURANCE Immediate Eligibility or Open Enrollment  PEEHIP / BCBS  VIVA (HMO) Premium rates will be included in your new employee packet.

SUPPLEMENTAL INSURANCE SOUTHLAND NATIONAL  Dental  Cancer  Vision  Indemnity Immediate Eligibility or Open Enrollment IF YOU CHOOSE TO ENROLL IN MEDICAL INSURANCE YOU MAY ALSO PURCHASE ANY OR ALL OF THE SUPPLEMENTAL POLICIES. RATES WILL BE INCLUDED IN YOUR NEW EMPLOYEE PACKET.

LIFE INSURANCE  Board Paid $14,000 Policy  Employee Can Purchase Additional Coverage Up to $600, Immediate Eligibility or Open Enrollment

INSTRUCTIONS USE BLACK OR BLUE INK READ INSTRUCTIONS CAREFULLY

In your new employee packet you will find the following forms for completion....

Teachers’ Retirement System Please use black or blue ink Complete with signature and date

Federal Tax Withholding Please use black or blue ink Complete with signature and date

State Tax Withholding Please use black or blue ink Complete with signature and date

Life Insurance Please use black or blue ink Complete 3 pages with signature and date

Direct Deposit Authorization Be sure to include a voided check

Required Paperwork  Life Insurance Enrollment Form  Teachers’ Retirement System of Alabama Member Information Record  Direct Deposit Application  W-4 Federal Tax Withholding  A-4 State Tax Withholding

Summary  In order for you to be processed in our payroll department we would like to remind you to submit all paperwork as soon as possible.  Information can be obtained in more detail by accessing the specific area in question on our website.  We are glad to have you as employees of the Madison County Board of Education and hope you have a great year.

Other Resources  Benefits Handbook  Quarterly Newsletter  Website: