Project HISPRA (Historical Pragensia) Supported by the European Economic Area (EEA) and Norwegian Financial Mechanisms Metropolitan Libraries Section Conference Prague June 1-6, 2008

Rare and historical prints in the MLP  MLP owns a collection of about items of rare and historical documents  Items are not in a good physical condition  Reasons:  low quality paper from the 19 th century  environmental influences  damage caused by use One of the books, that need to be repaired before digitization

Digitalization in the MLP  the four rare documents from the MPL book stock were digitalized thanks to the foundation of the Ministry of Culture of the Czech Republic  digitalization was provided by the National Library and private sector  too slow and expensive  the MLP was contacted to propose the project within the European Economic Area (EEA) and Norwegian Financial Mechanisms Programme in its priority area – conservation of European cultural heritage The map of Prague from 1938 and its e-copy on the DVD

Project HISPRA  Goals  the establishment of a digitalization workplace  the digitizing of the documents from MLP’s collection  The elaboration of the project included  budget planning  precise time schedule  list of documents selected for the digitalization  PR  The project was approved in autumn 2006  MLP received € = 80% of the eligible costs

Financing from the Norwegian Funds  3 particular „activities“ (budget headings)  Project Management  Support of Sub-projects  Services  Costs are presented quarterly in the Project Interim Report  Transfers of finance between the budget headings are allowed (up to 15% of each item)  Project HISPRA was approved in Euros

Budget Project HISPRA  Project Management: € 065,500  Support of Sub-projects:€ 227,800  Support: € 211,140  Total costs:€ 504,440 Project Staffing  1 head of the Digitization Department  10 employees (2 full-time and 8 part-time) for the digitalization process  Hired staff: preparation of material for digitalization, IT support, economy of the project, administration A workstation with a Minolta scanner in the Digitization Department of MLP

Document digitalization process  document scanning  images editing and indexing  OCR  export to the XML format  creating of the administrative metadata  importing of the data to digital library IT equipment  HW: 8 PCs, 2 scanners (Minolta, A3, full color scale, Zeutschel, A2. grey scale)  2 servers, 1 data storage  SW: Sirius – editing, OCR, XML, Kramerius – digital library  One operator is able to process 15 pages per hour The face-up scanner Minolta PS5000

Tasks and objectives of the section  350,000 digitalized pages  Online digital library  First results shall be available in October 2008 Project publicity  Information poster  Leaflets  CDs or DVDs  International conference in 2010 Director of the MLP and Norwegian Ambassador to the Czech Republic

Thank you for your attention Contact: Eva Merinska, A view into the digitization workplace of the MLP