WebCAPP Kimberly A Saving-Sherman SunGard SCT

2 Agenda u WebCAPP Preview u Self Service for Students u Self Service for Faculty & Advisor u WebCAPP Implementation u Web Generating a Compliance u Question and Answers

3 WebCAPP Phase I u Allows students and faculty/advisors to view, request and generate new degree evaluations based on the student’s curriculum. u Self Service for Students 5.3 u Self Service for Faculty & Advisors 5.1 u Student 5.3

4 New WebCAPP I Web Pages u Degree Evaluation u Display Options u General Requirements u Detail Requirements u View Previously Generated u Generate New Request

5 WebCAPP I Modified Web Pages u Faculty & Advisor Security Information u Student/Advisee ID Selection

6 WebCAPP Phase II u Allows students and faculty/advisors to view, request and generate What-If evaluations. A dynamic catalog, hold and purge functionality and course attribute class search are just some other highlights in this release. u Self Service for Students 5.4 u Self Service for Faculty & Advisors 5.2 u Student 5.4

7 New WebCAPP II Web Pages u What-If Analysis

8 WebCAPP II Modified Web Pages u Degree Evaluation n Hold functionality u General Requirements n Multiple Text Types u Detail Requirements n Customizable Message n Multiple Text Types

9 WebCAPP II Modified Web Pages (cont) u View Previous Evaluations n Purge u Generate New Request n In-Progress Option (Self Service for Faculty only) u Student/Advisee ID Selection n Searchable by Name (Self Service for Faculty only) u Look Up Classes to Add n Search by Course Attributes

10 WebCAPP I Implementation u GTVSDAX – Crosswalk Validation u STVORIG – Originator Code Validation u SMADFLT – CAPP Compliance Default Parameter u SOATERM – Term Control u SMAPRLE – Program Definition Rules u STVPROC – Process Control Validation n (Self Service for Faculty only)

11 WebCAPP II Implementation u SMAWCRL – WebCAPP Rules u SOATERM – Term Control u STVHLDD – Hold Type Code Validation u Modified Form for Hold Functionality n SMARQCM – Compliance Request Management

12 GTVSDAX – Crosswalk Validation u WEBCAPP Internal Group Code u 8 rows to be entered manually (Student 5.3) u Only WEBCURR hierarchy stays in GTVSDAX (Student 5.4) u DISPTEXT u SECONDCURR u STU u FAC u WEBCURR n Hierarchy concept n 1, 2, 3 and 4

13 GTVSDAX (5.3) / SMAWCRL (5.4) u DISPTEXT n Valid value from STVPRNT n Text associated with a program, area, group and/or rule with this print code will appear on the General and Detail Requirements page u Program text only displays on the General Requirements page n In Student 5.4 this control moves to SMAWCRL (WebCAPP Rules).

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15 GTVSDAX (5.3) / SMAWCRL (5.4) u SECONDCURR n The external code will be Y or N. n If SECONDCURR = Y (checked) u The secondary curriculum will display if populated on the Applicant or General Student record and all Recruiting and Degree records will display

16 GTVSDAX (5.3) / SMAWCRL (5.4) u SECONDCURR n If SECONDCURR = N (unchecked) u The secondary curriculum will not display even if is exists on the Applicant or General Student record. The Recruiting and Degree records that displays will be the record with the highest catalog term and lowest sequence number.

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18 GTVSDAX (5.3) / SMAWCRL (5.4) u STU (Self Service for Faculty & Advisors) n Valid value from GTVEMAL n The address associated with this code must be active, Preferred and Display on Web on GOAEMAL. n If the Student does not have an address that meets the criteria, the link will not display on the General and Detail Requirements pages.

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20 GTVSDAX (5.3) / SMAWCRL (5.4) u FAC (Self Service for Students) n Valid value from GTVEMAL n The address associated with this code must be active, Preferred and Display on Web on GOAEMAL. n If the Advisor does not have an address that meets the criteria, the your Advisor link will not display on the General and Detail Requirements pages.

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22 GTVSDAX - Crosswalk Validation (Cont) u WEBCURR n This is a hierarchy of values determine which curriculum record(s) is pulled for display on the Degree Evaluation and the Generate New Request pages. n Each of the four records must have an external associated.

23 GTVSDAX - Crosswalk Validation (Cont) u WEBCURR (continued) n The valid values are: u DEG – Degree Record (SHADEGR) u GST – General Student Record (SGASTDN) u ADM – Applicant Record (SAAADMS) u REC – Prospect Information Record (SRARECR)

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25 GTVSDAX - Crosswalk Validation (Cont) u WEBCURR (continued) n Each value will associated with a sequence number: 1, 2, 3 or 4. n If DEG is sequence 1 but the student does not have a Degree record the system will look for a record with the next sequence number. If no record is found the ‘No Curriculum Record Found’ message will be displayed.

26 STVORIG - Originator Code Validation Form u The WEB entry is used to designate the origin of the compliance request. This value will be populated in the Originator field on SMARQCM. n SMARQCM will also track the Oracle ® Application Server/Internet Application Server ‘web user’.

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28 STVDFLT – Compliance Default Options u For SMADFLT, CAPP Compliance Default Parameter Form, the code of WEB must be added to the validation table, STVDFLT.

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30 SMADFLT - CAPP Compliance Default Parameter u WebCAPP uses the Default Code WEB. Institutions may choose the defaults that will be used when running compliance via Self Service for Students and/or Self Service for Faculty & Advisors.

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32 SOATERM – Term Control Form u Web Processing Controls – WebCAPP Controls n Web Graduation Term u Check this box to allow compliance to be run for this term u This was renamed to Web Evaluation Term in the 5.4 release.

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34 SOATERM – Term Control Form (cont) u Web Processing Controls – WebCAPP Controls n Web Catalog Term (5.4) u Check this box to allow the catalog associated with this term to display.

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36 SOATERM – Term Control Form (cont) u Web Processing Controls – Schedule Search Controls n Search by Course Attribute (5.4) u Check this box to allow the class schedule to be queried by course attributes.

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39 SMAPRLE – Program Definition Rules Form u A Web Indicator was added to allow the institution to determine what programs should be available for compliance processing via the Web.

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41 STVPROC - Process Control Form u COMPLIANCE has been added to allow for security in Self Service for Faculty & Advisors. n This value must be added manually. u COMPLIANCE security is identical in processing to TRANSCRIPT. n GTVSDAX and SOAFAPC setup remains the same.

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44 SMAWCRL (5.4) – WebCAPP Rules u What-If Analysis Display n Allows the institution to decide how much a student/faculty can enter for What If analysis u Evaluation Display n Secondary Curriculum, Faculty and Student controls moved from GTVSDAX n Print or Compliance Type text rules u Expanded Requirements n Future release

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46 SMAWCRL (5.4) – WebCAPP Rules u Faculty Controls n Allow for faculty/advisors to ‘override’ the In- Progress rule on SMADFLT. u Purge Controls n Allow the student and/or faculty/advisor to be able to purge their requests/results they submit via the web.

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48 Other Forms (5.4) u STVHLDD - Compliance Hold u SMARQCM – Hold Functionality

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51 Processes u SFRPINI – Compliance Listener Start Up (the pipe process)

52 Setting Up the PIPES u DBMS_PIPES are an Oracle Feature (package). Banner uses this feature for Job Submission. If your institution is running Job Submission, you are using DBMS_PIPES. Chances are that these are installed. They must be started for CAPP, though. u DBMS_PIPES for Compliance Listener Start Up. Set-up of pipes. n 1. To start the pipes, the DBA must run SFRPINI. n 2. SFRPIPE is the process to start the pipes; it cannot be run alone; it is invoked by SFRPINI.

53 Setting Up the PIPES (Cont) u SFRPINI will start SFRPIPE for each record in the SFBPIPE table. u The SFBPIPE table was delivered with ten pipes. u You probably will need to change the number of pipes running depending on volume and system capabilities.

54 Setting Up the PIPES (Cont) u If SFRPINI fails on initial run, try removing the 5 pipes from the SFBPIPE table with the queue length = 4. Then restart the process. u There is additional step by step instructions in the training materials in Appendix D.

55 Dynamic Course Catalog u You can now replace HWSRCTLG with a link to hwskctlg.P_DisplaySubjects n STVSUBJ – Web Indicator n SOATERM – Web Processing Controls u Web Catalog Term

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58 Web Generating a Compliance

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61 Will be hyperlinked, if a compliance exists.

62 “Current Enrollment” returns the person to this web menu.

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82 Summary u WebCAPP allows students and faculty/advisors to review academic progress via the web. u WebCAPP is easy to setup!

Question and Answers

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