Stakeholder Engagement during Implementation of Universal MSI Screening in a Large Healthcare System Stakeholder Engagement during Implementation of Universal.

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Presentation transcript:

Stakeholder Engagement during Implementation of Universal MSI Screening in a Large Healthcare System Stakeholder Engagement during Implementation of Universal MSI Screening in a Large Healthcare System

1. Determine engagement objectives2. Identify stakeholders3. Develop plan for engagement4. Implement plan 5. Evaluate effectiveness of implementation6. Revise based on stakeholder feedback

1. Determine engagement objectives Universal Lynch syndrome screening is the objective Questions to consider: In all colon cancer patients? In all endometrial cancer patients? Newly diagnosed only? At all facilities? IHC vs. MSI vs. both? Cost/benefit analysis Having a clear objective helps: Clarify the goal for the team Identify who to include in the plan Clarify what is needed to implement the plan Determine when and how to make this routine

2. Identify stakeholders What is a Stakeholder? A person, group or organization, that has interest or concern in an organization. Stakeholders can affect or be affected by the organization's actions, objectives, and policies.

3. Develop plan for engagement Inform Consult Seek targeted feedback on what is working well, what is needed, and what can be done differently. Eliminate overlap. Work directly with staff to ensure their concerns and ideas are understood and considered throughout the process. Encourage feedback to voice concerns about process. Place final decision-making in the hands of impacted staff when possible. Place final decision-making in the hands of impacted staff when possible. Provide relevant information to stakeholders about the benefits and opportunities of universal screening at the right level. Engage stakeholders early. Re-educate involved staff. Involve Partner with impacted staff on the actual decision process, including identifying alternatives and solutions. Collaborate Empower Different stakeholders can be engaged in different ways based on their role

4. Implement plan Who will be in charge of implementing the plan? When will implementation happen? Consider: − Getting time at pre-existing meetings − Offering multiple opportunities for stakeholders to attend − Having a way for stakeholders to get information if they miss a meeting What methods will you use? Consider: − Handouts − Meetings − Presentations Who do you need involved to ensure that all stakeholders are ‘at the table’? How will you evaluate the effectiveness?

5. Evaluate effectiveness of implementation Stakeholder satisfaction and buy-in Allow for opportunities to build relationships and celebrate successes. Provide periodic updates on progress. Ask stakeholders regularly, if things are going well.

6. Revise based on stakeholder feedback Make changes if things aren’t going smoothly Report back to stakeholders about changes made Create an easy way for stakeholders to provide ongoing feedback