WORKING WITH LISTS PRESENTED BY QUALITY ACCOUNTING SOLUTIONS

CONTACT INFO Vicki Borror My job is helping people with their QuickBooks & accounting problems.

QAS Quality Accounting Solutions Have a MBA and BS from SIUe Advanced certified in QB by Intuit Lecturer at SIUe Help businesses de-bug their QB and accounting processes

CLASS FLOW Using Premier 2013 Accountants copy Will have Q&A at end so please post questions Recorded session & slides will be posted.

ONLY 1 QB FILE You should only have 1 QB company per legal structure or tax id. Do not mix legal entities. Can track parts of a business using Classes.

TIPS & TRICKS Backup, Backup, Backup!!!! – Best not to do the backup on the same computer. o Offsite is the best solution. o If not, use a thumb drive or external hard drive that is stored offsite.

TIPS & TRICKS Sample companies are provided with the software and are great resources to try new setups or journal entries. You can also restore a backup of your company, with a different name, to use for experimentation.

ACCOMPLISHMENTS Create and work with Lists  Chart of Accounts  Customers & Jobs  Vendors

USING QUICKBOOKS LISTS QuickBooks lists organize a wide variety of information, including data on customers, vendors, inventory items, and more. Lists save you time by helping you enter information consistently and correctly.

SAVING TIME Such as: Names, addresses, and other information about customers Contact information for vendors Descriptions and prices for products and

CHART OF ACCOUNTS The Chart of Accounts (COA) may be accessed from: Company menu Home screen Lists menu

COA - CREATE NEW ACCOUNT Can create\edit\delete accounts by using: Edit menu Right clicking Account menu in the COA window Need to know the type of account it is.

COA - SUBACCOUNTS Use Subaccounts to group accounts that go together and where you want to have a subtotal: Insurance Building Insurance Liability Insurance Do not book to the Health Insurance heading account

COA - DELETING ACCOUNTS You can only delete an account if it has NEVER had any activity posted to it (even if by mistake). Make it Inactive so it can no longer be used. This also applies to Customers & Vendors

COA - SAME NAMES Have 2 accounts that are the same thing? Merge them by renaming one to the same exact name of the other. Answer YES to the merge question. This also applies to Customers & Vendors

COA - REARRANGING Rearranging the COA will also rearrange how they appear on the PnL. Move them by clicking on the NAME or TYPE heading or dragging them.

COA - REPORTING You can create a report on any account by selecting it and right clicking Select QUICKREPORT  Can change dates at the top of the report This also applies to Customers & Vendors

CUSTOMERS Customers are who pay (write the check to) you. Job is the work you are doing for the Customer.  May have several jobs for 1 customer Do not use OTHER NAME

CUSTOMERS – QUICKADD VS SETUP Accessed thru the Customer Center QuickAdd – Name only Set up – complete information.  Can be used for advertising\client touches  Better billing records

CUSTOMERS - EDITING The same rules apply to Customers as did the COA: Merging names No deleting if any activity Make Inactive

CUSTOMERS - JOBS Use Jobs to Track the types of work or from year to year Create job costing\revenue reports

CUSTOMERS - REARRANGING Can click on the NAME or BALANCE headings to re-sort Show only Active, All, Clients with balances, etc. This applies to Vendors too

VENDORS Vendors are who you pay (give money to). QuickAdd vs Setup: Set up needed if going to print checks directly from QB. Do not use OTHER NAME

VENDORS - EDITING The same rules apply to Vendors as did the COA & Customers: Merging names No deleting if any activity Make Inactive

CUSTOM FIELDS Custom fields can be added to Customers & Vendors (Items too). Hard to get to show up on reports though.

UPCOMING TRAINING Lewis & Clark community College Godfrey Campus - Benjamin Godfrey Campus 5800 Godfrey Road, Godfrey, Illinois credit_Learning_Opportunities QuickBooks Intro Using QuickBooks 3

QUICKBOOKS INTRO September 30 Efficiently navigate using Toolbars and Home menu Ensure your Company file is set up properly and how to edit it Create and work with Lists Chart of Accounts, Customers, Vendors, Items

USING QUICKBOOKS October 14 Create Estimates and convert to Invoices When to create Invoices or Sales Receipts Receiving payments and making Deposits Do I Write Checks or Enter and Pay bills Tracking Credit Cards correctly Bank reconciliation

October 28 Setting up Inventory Doing Payroll Creating and customizing reports, exporting reports to Excel Customizing forms & writing QB letters