1. Introduction to QuickBooks Pro 2014
Presented by:
Your Name
Company Name

2. Your Presenter Pat Hartley, MBA Accounting on the GO!
Accountingonthego.com
Member of Intuit’s Trainer/Writer Network
Advanced Certified QuickBooks ProAdvisor and Certified QuickBooks Enterprise ProAdvisor
NOTE: Replace all with info about yourself -- remember to keep it brief. Hit a couple of important comments along with your firm name and how to contact you.

3. Agenda Lesson 1: Getting Started Lesson 2: Setting up QuickBooks
Lesson 3: Working with Lists
Lesson 4: Working with Bank Accounts
Lesson 5: Using other Accounts in QuickBooks
Lesson 6: Entering Sales Information
Lesson 7: Receiving Payments and Making Deposits
Lesson 8: Entering and Paying Bills
Instructor NOTE: You may or may not cover all 16 lessons in your seminar. However, you may want to leave all of them on the agenda slide and highlight the lessons you will be covering. Then, you can let them know the other lessons are included in the handouts for them to study on their own if they want to learn more.

4. Agenda Lesson 9: Analyzing Financial Data
Lesson 10: Setting up Inventory
Lesson 11: Tracking and Paying Sales Taxes
Lesson 12: Doing Payroll with QuickBooks
Lesson 13: Estimating and Progress Invoicing
Lesson 14: Tracking Time
Lesson 15: Customizing Forms and Writing
QuickBooks Letters
Lesson 16: Multi-Currency

5. Lesson 1: Getting Started
Course intro
Introducing QuickBooks
Getting around in QuickBooks
All the accounting you need to know
Getting help while using QuickBooks
Exiting QuickBooks
Moving between company files
Instructor Notes: You may want to have people briefly introduce themselves. I ask them to indicate their type of business too – this helps me tailor examples when possible. Also, I want to know how much they know about QuickBooks – have they never seen it, used it a little or been using it for several years.

6. Lesson 2: Setting up QuickBooks
Creating a QuickBooks Company
Entering company info
Customizing QuickBooks for your business
Setting up your business accounting
Completing the company file set up
Closing the company file
Instructor Notes: Mention the Express Start feature that is available. Note that you will be going through the EasyStep Interview which is more comprehensive and provides a good overview of the various features available in QB.

7. Lesson 3: Working with Lists
Using QuickBooks lists
Editing the Chart of Accounts
Working with the Customer, Vendor and Employee Centers
Adding custom fields
Managing lists
Introducing the new Lead Center
Instructor Notes: Mention/show all the lists – let them know that the process to add new, edit, make inactive, etc. is the same for all the lists (even though we won’t talk about all the lists in this seminar).

8. Lesson 4: Working with Bank Accounts
Writing a QuickBooks check
Using bank account registers
Entering a handwritten check
Transferring money between accounts
Reconciling checking accounts
Instructor NOTES: After discussing how to enter checks – mention that they should enter a check (with a code (like DB) instead of a check number) for Debit purchases, ATM withdraws, EFT, etc. (i.e. money coming out of the bank account can be entered as a check).
Also, you may want to mention that PayPal should be set up as a bank account too.

9. Lesson 5: Using other Accounts in QuickBooks
Other account types in QuickBooks
Tracking credit card transactions
Working with asset accounts
Working with liability accounts
Understanding equity accounts
Instructor NOTES: you may want to mention that a credit card type of account can be used for other revolving lines of credit too (like a bank line of credit, due to owner, etc.).

10. Lesson 6: Entering Sales Information
Using sales forms in QuickBooks
Filling in a sales form
Repeating a sale and batch invoices
Entering a new service item
Using multiple price levels
Managing overdue customer payments
Processing sales orders
Tracking backorders
Instructor NOTES: explain the difference between an invoice and sales receipt.

11. Lesson 7: Receiving Payments and Making Deposits
Recording customer payments
Making deposits
Instructor Note: Make sure to explain the importance of following the flow chart – do not just enter a deposit into the register. Explain undeposited funds and how it works.

12. Lesson 8: Entering and Paying Bills
Handling bills in QuickBooks
Using Quickbooks for accounts payable
Entering Bills
Paying Bills
Instructor Note: Make sure to explain the difference between enter/pay bills and Write checks. Note that they do not have to use enter/pay bills at all. They can just enter checks – especially if they are entering transactions to get caught up.

13. Lesson 9: Analyzing Financial Data
Reports and graphs help you understand your business
Creating QuickReports
Creating and customizing preset reports
Saving report settings
Printing reports
Exporting reports to Excel
Creating QuickInsight Graphs
Instructor NOTE: Reports are the payoff for entering transactions into QB. There are over 100 reports and graphs to help you see how your business is doing and make better business decisions. This section is an overview of the reports & graphs that are available but let them know they need to spend time exploring and looking at all the reports to know what is there. This seminar will help show them what is there and how to modify or customize reports, memorize them and mark favorites.

14. Lesson 10: Setting up Inventory
Turning on Inventory
Entering products into inventory
Ordering products
Receiving inventory
Entering a bill for inventory
Manually adjusting inventory
Tracking finished goods
Using units of measure
Instructor NOTES: Make sure to explain inventory – they will create an invoice or sales receipt with inventory items on it. Supplies or job materials are usually not inventory. Inventory takes a commitment to enter things properly or they can create a big mess. Discuss periodic inventory and that it may be more appropriate for small businesses. They should discuss it with their accountant or tax pro.

15. Lesson 11: Tracking and Paying Sales Taxes
Overview of sales tax in QuickBooks
Setting up your tax rates and agencies
Applying tax to each sale
Determining the amount you owe
Paying your tax agencies
Instructor NOTE: Encourage them to find out the sales tax laws that apply to them from their accountant, the state or local SBDCs can help. It is their responsibility to comply and be prepared for a sales tax audit.

16. Lesson 12: Doing Payroll with QuickBooks
Overview of payroll tracking
Setting up for payroll
Setting up employee payroll info
Running a payroll schedule
Tracking your tax liabilities
Paying payroll taxes
Instructor NOTE: Make sure to mention they need a payroll subscription for QB to calculate payroll withholdings, etc. Mention the different payroll subscriptions available:
Basic payroll – no tax forms
Enhanced payroll – includes federal and state tax forms
Assisted Payroll – you enter hours & process paychecks and Intuit handles the tax payments and filings.
Complete Payroll
Intuit Online Payroll
Mention they can learn more about payroll options at

17. Lesson 13: Estimating and Progress Invoicing
Creating jobs and estimates
Creating an estimate
Creating multiple estimates
Creating an invoice from an estimate
Displaying reports for estimates
Updating job status
Instructor NOTE: Mention that from an Estimate they can create an invoice or a Purchase order – without re-entering info

18. Lesson 14: Tracking Time Tracking time and mileage
Invoicing a customer for time and mileage
Displaying project reports for time tracking
Paying nonemployees for time worked
Instructor NOTE: Mention that they can change the starting day of the week on the time sheet in Preferences. Also, they need to process payroll to allocate the costs to customer:jobs – not just enter time.

19. Lesson 15: Customizing Forms and Writing QuickBooks Letters
About QuickBooks forms
Customizing invoices
Designing customer layouts for forms
Customizing the design for all your forms
Using QuickBooks Letters
Collections Center
Instructor NOTE: Make sure to show them how to access the Customer Center and edit the text of the s (Edit > Preferences > Send Forms > Company Preferences).

20. Lesson 16: Working with Multiple Currencies
Using multiple currencies with QuickBooks
Setting up multiple currencies
Buying and selling items in multiple currencies
Instructor NOTE: Make sure to point out the warning – once you turn on multiple currencies you cannot turn it back off. Also, it is designed to use US$ as the home currency. . (Can’t use online banking from US banks if US$ not the home currency, can’t use payroll if US$ not the home currency, etc.)

21. Thanks!