General 1099 Guidelines: WHO SHOULD RECEIVE A 1099?  File a Form 1099-MISC for each person you paid during the year:   $600 or more for:  Services (individuals or partnerships and some LLC’s)  Rents  Prizes or Awards  Medical Services  Attorney Services   $10 or more for:  Royalties

VERIFY 1099 DATA  (See IRS Publications 1099 MISC and General Instructions  for specific reporting requirements.)   All 1099 Vendors should be flagged for the correct 1099 vendor type (located in USASWeb Vendors or VENSCN):  a. Non-employee compensation  b. Rents  c. Other Income  d. Medical and Health Care Payments  e. Royalty Payments  f. Attorney (gross proceeds)   If a 1099 vendor has more than one vendor #, combine all calendar year totals for that vendor, choose one vendor# and edit the calendar year total on that record to reflect the total paid

1099 Override Field If set to “Yes”, a 1099 will be created regardless of the Calendar Year – to-Date amount. If you use this flag, the vendor will receive a 1099 regardless of whether or not they meet the minimum reporting amount as long as their YTD total is >0. The default option is “No”. This is often used for deceased employees.

Run the F1099 program to generate an F1099.txt report to verify accuracy. HOWEVER – DO NOT create the tape file at this point!!!!!!  Process the month end procedures per the check list.  Remember to follow the check list in order so all programs and backups are completed before you run adjust!

Don’t Forget to Run your Workers Comp Report USAS_LCL, DTR_TRECA and then #68, 69 or 70

Calendar Year End Closing  When you are satisfied that the data on your F1099.txt report is correct, run the program again and select the option ‘Y’ to create the tape file.  Send the 1099 total form to TRECA by to or fax to

DON’T FORGET!  Request your files be backed up and wait to hear from us BEFORE you continue on!  to request your

ADJUST  Run ADJUST program selecting the “Month End” option  Run ADJUST program selecting the “Year End” option and run for “Calendar”.  IMPORTANT!!!! If you forget to run ADUST for the CALENDAR year end, in the step above, your 1099 totals will not clear.  You may now begin January processing!