1. June 2008 USAS Release Highlights

2. Vendor New Hire Changes New Reporting Requirements from Ohio New Hire Reporting Center https: //newhirereporting.com/oh-newhire/default.asp The definition of “Independent Contractor” has changed in section 3121.89 of the Ohio Revised Code. The definition now means “an individual who provides services to an employer as an independent contractor for compensation that is reported as income other than wages and who is an individual, the sole shareholder of a corporation, or the sole member of a limited liability company. “

3. Vendor New Hire Changes “Contractor” does not include any of the following: An individual performing intelligence or counter-intelligence functions for a state agency if … A professionally licensed person who is providing services to the employer under that license. [“Professionally licensed person” has the same meaning as in section 2925.01 of the Ohio Revised Code.] An individual who will receive for the services provided under the contract compensation of less than two thousand five hundred [$2,500] per year or a greater amount that the director of job and family services establishes by rule adopted under section 3121.896 of the Ohio Revised Code.

4. Vendor New Hire Changes Changes in Information to be Reported: ▫Either SSN or FEIN may be reported ▫“Date payments begin” has replaced “Hire Date” ▫Length of time (months) contractor will be performing service has been added Changes in When to Report ▫Report within 20 days AFTER “date payments begin” ▫Do not report until you know compensation will be at least $2,500 per year ▫If no contract (i.e. PO used), report once a year

5. June Release Highlights – Vendor New Hire Changes USAS Vendor file changed: ▫Hire date changed to Date Payments Begin ▫New Hire SSN now New Hire SSN/FEIN ▫Added “length of service (#months)” ▫Added “Last Reported Date”

6. June Release Highlights – Vendor New Hire Changes New Fields Added to: ▫USASCN/VENSCN ▫VENDOR 1 Report ▫Will be available in USASWeb V2.4-0

7. June Release Highlights – Vendor New Hire Changes VENHIRE/VHREPORT Changes: ▫Report format updated ▫Projection report includes vendors with errors ▫Selects vendors with YTD >= $2,500.00 ▫Can override with specific vendors to include ▫Can calculate date payments begin, if left blank ▫Actual option updates ‘Last Reported Date’

8. June Release Highlights – Vendor New Hire Changes VENHIRE/VHRESET Changes: ▫‘Reset Date’ prompt removed ▫Resets New Hire flag to “Reportable”  For ALL vendors with New Hire flag = “Reported”  Regardless of Last Activity Date

9. New Reporting Process When vendor meeting criteria is added: ▫Set as “Reportable” ▫Enter other “New Hire” reporting fields Every 2 weeks, or twice per month: ▫Run VENHIRE report & report vendors to ODJFS ▫Selects Reportable vendors with YTD >=$2500.00

10. New Reporting Process Each time contract is signed: Reset vendor to “Reportable” Reenter new “Date Payments Begin” At Calendar Year End: Run Reset option Resets all “Reported” vendors to “Reportable Will be reported again if/when YTD >= $2500.00

11. June Release Highlights – Other Enhancements AUDITS – New options ▫Program: USERINFOXML ▫File: USASETUP ▫For updates to USASWeb “Preferences”

12. June Release Highlights – Other Enhancements USASCN/ACTSCN – GAAP Original Amounts ▫Moved from 2 nd screen to 1 st screen ▫To be more obvious, due to audit problems

13. June Release Highlights – Other Enhancements USASWeb/Configuration – Now Audited ▫Additions/Changes/Deletions to “Preferences” VALACT – Warning Added ▫588 fund (E-Rate) will be invalid after fy 2008

14. June Release Highlights – Problems Corrected AUTOPOST/Other – Error Posting Invoice ▫“Predefined Number Duplicated in Batch” ▫Using same invoice # for multiple items on po

15. June Release Highlights – Problems Corrected USASWeb/Configuration – User Highest Req # ▫Now requires correct format ▫Must end in 4 digit numeric ▫Converts lowercase to uppercase

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