Fall 2005 Version 3.0

Private Marks Module Welcome Session Objectives  Understand what Private Marks (PM) are & how to:  Enter a PM Application  Associate Clients with a PM  Examine an existing PM Application  Issue a PM  Add Indexing Mark Land Information  Print the Certificate for a PM  Review the status of a PM  Request an amendment or extension to a PM 2.2

Private Marks Module Welcome TopicTime Introduction to the Session10 min Understanding the PM Process15 min Searching, Entering & Viewing a PM20 min Issuing a PM30 min Requesting a PM Amendment or Extension 30 min Wrap-Up15 min 2.3

Private Marks Module Welcome Working in an Online Class  Eliminate distractions  Question & answer sessions  Focused text chat  Speaking limited to one person at a time  Contact TM NewMedia for LearnLinc Support (David He)

Private Marks Module Welcome Participant Guide = On the Job Resource  Useful for today’s session  Useful to keep handy on the job A helpful “tip” is highlighted with the light bulb icon 2.5

Private Marks Module Welcome Audience  Anyone responsible for entering, processing, & issuing PM’s District Staff Headquarters Staff  Refer co-workers to this guide & training session 2.6

Private Marks Module Welcome Participant Guide Structure  Comprised of the following topics: Understanding the Private Mark Process Entering & Viewing a Private Mark Issuing a Private Mark Requesting a Private Mark Amendment or Extension Wrap-Up 2.7

Private Marks Module Topic #1: Understanding the Private Mark Process 2.8

Private Marks Module Topic #1: Understanding the PM Process Objectives  In this topic, you will learn: What Private Marks are How Private Marks are issued 2.9

Private Marks Module Topic #1: Understanding the PM Process What is a Timber Mark?  Identifying mark placed on cut timber prior to transportation  Timber mark identifies: Origin of timber Stumpage payments Exportability of timber 2.10

Private Marks Module Topic #1: Understanding the PM Process What is a Private Timber Mark?  Identifies timber that is cut on: Private land Private land within the boundaries of crown administered tenures (i.e. Woodlots) 2.11

Private Marks Module Topic #1: Understanding the PM Process How is the Timber Mark determined?  All PMs are registered through The Office of the Registrar of Timber Marks Determines if a PM Certificate will be issued A Timber Mark is a unique series of letters and/or numbers 2.12

Private Marks Module Topic #1: Understanding the PM Process Who Issues the PM?  MoFR staff at the district and headquarters level work together to issue the PM The process begins when the client forwards the FS 361 – Application for a Private Timber Mark & required documentation  A client can apply for a PM if registered with Land Title Office as:  Registered owner of timber  Owner of the land in fee simple  Having an agreement to purchase (LTO) 2.13

Private Marks Module Topic #1: Understanding the PM Process District Staff Responsibilities – Part 1 Review paper application (Is it complete?) Verify client exists in the CLIENT System Search Private Marks section (PMR) of FTA to ensure no existing marks for geographic location Enter application in FTA Enter associated clients in FTA Fax/mail application to Registrar Submit application to Headquarters Staff 2.14

Private Marks Module Topic #1: Understanding the PM Process Headquarters Staff Responsibilities Receive & review application Check BC Online to validate Land Title details Check Tantalis/Gator to validate Crown Grant Date of Issue & confirm ownership Complete Mark Land Index page in FTA Assign PM in FTA 2.15

Private Marks Module Topic #1: Understanding the PM Process External Systems  CLIENT Direct link from FTA to CLIENT  BC Online Used for verification of Land Title No link from FTA  Tantalis/Gator Used to validate Crown Grant Date of Issue No link from FTA 2.16

Private Marks Module Topic #1: Understanding the PM Process District Staff Responsibilities – Part 2 Return to FTA to check status of PM (Is PM Approved?) Print copy of the PM Certificate & mail/fax to client Client now may mark and transport timber 2.17

Private Marks Module Topic #1: Understanding the PM Process 2.18

Private Marks Module Topic #1: Understanding the PM Process Status of a Private Mark Status CodeCode Meaning PAPending Application PIPending Issuance HNIssued But Not Printed HICertificate Issued HSSuspended HXCancelled DVDisallowed by Victoria DDDisallowed by District HCClosed (note: not used) 2.19

Private Marks Module Topic #2: Search, Enter & View a PM 2.20

Private Marks Module Topic #2: Search, Enter & View a PM Objectives  In this topic, you will learn how to : Search for a PM Enter a PM Application Associate Clients with a PM Examine an existing PM 2.21

Private Marks Module Topic #2: Search, Enter & View a PM Searching for a PM  Verify a PM does NOT already exist for same geographic location  Quickly locate a PM Use the Timber Mark Search page to perform the search 2.22

Private Marks Module Topic #2: Search, Enter & View a PM Entering a PM Application  Receive paper form  Navigate to the Mark Application Page 2.23

Private Marks Module Topic #2: Search, Enter & View a PM Mark Application Page - Navigation  Tabs allow for efficient navigation  Tab you are on is always shown in white  In this case, you are on the Mark Appl tab 2.24

Private Marks Module Topic #2: Search, Enter & View a PM Entering Associated Clients  MoFR obligated to issue a PM to all registered land owners  For example, if husband & wife are both registered owners of the land Each is recorded as a client 2.25

Private Marks Module Topic #2: Search, Enter & View a PM Entering Associated Clients - Navigation  Use the Assoc. Client tab 2.26

Private Marks Module Topic #2: Search, Enter & View a PM View Existing PM Applications  Use the Application/Amendment List  Useful for examining the status of PM District Users: list defaults to your district Headquarters Users: use district field to select a district Select Application/ Amendment List from the PM Menu 2.27

Private Marks Module Topic #2: Search, Enter & View a PM To this point, the session has discussed the process section outlined in red 2.28

Private Marks Module Topic #3: Issue a Private Mark 2.29

Private Marks Module Topic #3: Issue a Private Mark Objectives  In this topic, you will learn how to: Add Indexing Mark Land Information Issue a PM Print the Certificate for a PM Review the Status of a PM 2.30

Private Marks Module Topic #3: Issue a Private Mark Indexing Mark Land Information  Headquarters responsibility Entered prior to issuance or amendment of PM Used for researching PMs in a specific geographic area 2.31

Private Marks Module Topic #3: Issue a Private Mark Indexing Mark Land Information - Navigation  Select the Mrk Land Ind Tab 2.32

Private Marks Module Topic #3: Issue a Private Mark Issuing a Private Mark  Headquarters responsibility  Review FTA to ensure mandatory fields are complete & accurate  Be certain that no other marks exist at the same geographic location  Note: District staff can not modify the mark Review Application/ Amendment List to determine which PMs require attention 2.33

Private Marks Module Topic #3: Issue a Private Mark Printing the Certificate  District responsibility Review FTA for PMs that have been issued & require certificates  Navigate to the Application/Amendment List 2.34

Private Marks Module Topic #3: Issue a Private Mark Printing the Certificate – Status Change  Status changes to “Certificate Issued (HI)”  Duplicate copies can be printed from the Mark Application page The status of the PM will NOT change if you only print the certificate from the Mark Application Page Status = HN “Issued but not Printed” Status = HI “Certificate Issued” 2.35

Private Marks Module Topic #3: Issue a Private Mark Reviewing the PM Status  Use the Timber Mark Search page to review the status of the PM  If have Timber Mark, enter directly on FTA pages related to PMs and click the Go button 2.36

Private Marks Module Topic #3: Issue a Private Mark You should now have an understanding of the process section outlined in red 2.37

Private Marks Module Topic #4: Request a Private Mark Amendment 2.38

Private Marks Module Topic #4: Request a PM Amendment Topic #4 Objectives  In this topic, you will learn how to: Request an amendment to a PM Extend a PM 2.39

Private Marks Module Topic #4: Request a PM Amendment Request an Amendment  Amendments are useful if PM requires modification Any addition/deletion to certificate is an amendment unless it is an extension For example:  Altering geographic area of PM  Change in clients of PM  Amendments can only occur when PM has a status = HI 2.40

Private Marks Module Topic #4: Request a PM Amendment Request an Amendment - Navigation  Amendments are entered on P.M. Amend page 2.41

Private Marks Module Topic #4: Request a PM Amendment Request an Extension  Used if the timeline for the PM needs to be extended  A new application must be completed by client(s) and faxed/mailed to Registrar of Timber Marks  Usually extended within 3 business days  District may enter FTA, verify extended date & print new certificate for client(s)  Note: An extension can be asked for at the same time as an amendment but is not a normal part of the amendment process 2.42

Private Marks Module Wrap-Up Learning Objectives  You should now be able to complete the following in FTA:  Enter PM applications  Associate clients with PM applications  Examine existing PM applications  Issue PMs  Add indexing mark land information  Print certificates  Review status  Request amendment & extension 2.43

Private Marks Module Wrap-Up Data Flow  Key link to CLIENT System 2.44

Private Marks Module Wrap-Up Additional Resources  FTA Website  District Business Champions  Online Help  Business Application Support Centre

Private Marks Module Questions & Answers 2.46

Private Marks Module Timber Mark Search – Sample Page

Private Marks Module Timber Mark Search – Sample Page

Private Marks Module Mark Application (District) – Sample Page 2.49

Private Marks Module Mark Application (Branch) – Sample Page 2.50

Private Marks Module PM Associated Clients – Sample Page 2.51

Private Marks Module Mark Land Index – Sample Page 2.52

Private Marks Module Application/Amendment List – Sample Page 2.53

Private Marks Module Application/Amendment Page – Print Button 2.54

Private Marks Module Private Mark Amendment – Sample Page 2.55