SOTERIA Last periodic FINANCIAL report K.U.Leuven Research & Development Myriam Witvrouw

For period November 1, 2010 – October 31, 2011 Separate for each partner Consists of 2 parts Explanation of use of Resouces  To be submitted to Myriam Witvrouw Financial Statement (Form C)  To be submitted online through FORCE Deadline: November 15, 2011 Financial Report

Explanation of the use of the resources Divided in personnel costs, sub-contracting and any major direct costs Indicate the relevant Work Package(s) Total amount of direct costs must be the same as direct costs of Form C Reported costs must be in accordance with described tasks/scientific work performed and person months in Annex I (work plan) TABLE 3.2 PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR BENEFICIARY 2 FOR THE PERIOD Work PackageItem descriptionAmount in € with 2 decimalsExplanations 1 Personnel costs € ,83Salary for project managers 1x 1 MM and 2 x 1 MM 2,3,4,8 Personnel costs € ,62Salary for a researcher for 12 MM (01/02/2010 – 31/01/2011) Salary for a postdoctoral student for 10 MM (01/02/2010 – 31/01/2011) 2, 3, 4, 8Major cost item ‘RTD travel’€ 2.256,06 Conferences: Organization and Participation to several RELIGARE meetings: Kick-off meeting Leuven/Brussels, 4-5 February 2010 (5 persons) Paris meeting, March 2010 (3 persons) Como meeting, 7-8 October, 2010 (3 persons) London meeting, June, 2010 (3 persons) Leuven/Brussels meeting, Janaury 2011 (4 persons) 1Major cost item ‘Management travel’€ 9.144,82Organization of Steering Board meeting, Leuven, October 2010 Travel of Project manager to consortium meetings (1 person), Travel and subsistence of Advisory Board to consortium meetings 2, 3, 4, 8Remaining direct RTD costs€ 2.249,63Books, magazines TOTAL COSTS 10 € ,96

A financial statement (Form C) from each beneficiairy the form C needs to be submitted to the coordinator, through an online system: FORCE Deadline November 15, 2011 After approval a signed copy of FORM C needs to be sent to the coördinator (do not send signed document before I ask for it) Financial statement

Needs to be submitted online – through “Participants portal” Go to My projects By clicking “FR” from Financial Reporting next to ‘SOTERIA’, you will be redirected to FORCE, the Form C editor

Click to add form C Choose the appropriate reporting period: No. 3 Financial statement Partners need to go to the next page

To be filled in Calculated automatically if indirect cost model is flat rate Automatically calculated Financial statement

Mandatory After saving the form C, it becomes a draft and can be adjusted by the beneficiary After submitting the form C to the coordinator, it can’t be adjusted by the beneficiary anymore The coordinator will submit the form C to the EC. Afterwards, it can be signed by the person authorised to sign the form C Financial statement

Eligible – non-eligible Direct costs Eligible costs:  Incurred during duration of project  In accordance with the beneficiary’s usual accounting and management principles  Recorded in the accounts of beneficiary  Used for the sole purpose of achieving the objectives of the project Non-eligible costs:  Identifiable indirect taxes, including VAT

Direct costs Categories of direct costs:  Personnel Additional staff and permanent staff Time recording is necessary! (productive hours; and time allocated to activities: RTD and management)  Travel and subsistence (We recommend you to keep minutes that proof link with project, list of participants or invitation, all receipts, flight tickets,…)  Consumables: directly related to the project – otherwise indirect costs

Indirect costs Indirect costs:  All costs that cannot be identified as attributed directly to the project (the ‘running’ costs: electricity, heating, telephone, internet, computers, inkt cartridges, administrative efforts at partners institutions…)  three methods for determing your indirect costs:  Special transition flat rate (60%)  Standard Flat rate (20%)  Real Indirect costs  will be calculated automatically in the form C when the method for determinating your indirect costs is a flat rate

Certificate on Financial statement (CFS) –Mandatory when requested funding of beneficiary is above Euro (only for KULeuven) –CFS needed at the moment of reporting –CFS provided by: Independent qualified auditor Public bodies, secondary and higher education establishments and research organisations may opt for a competent Public Officer –Costs claimed under Subcontracting under Management Activities Please note: The Commission may, at any time during the implementation of the project, and up to five years after the end of the project, arrange for financial audits to be carried out.

Maximum EC-contribution → is related to the type of activity carried out in the project:  Research and Technological Development activities 75% of eligible costs for non profit public bodies, secondary and higher education establishments, research organizations, SMEs  Management (+ CFS): 100%  Other activities (e.g. dissemination/training): 100%

Useful links Guidance notes on project reporting: ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf Guide to Financial Issues: ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf Guidance Notes on Audit Certification: ftp://ftp.cordis.europa.eu/pub/fp7/docs/guidelines-audit- certification_en.pdf Manual force and ECAS: ftp://ftp.cordis.europa.eu/pub/fp7/docs/presentation-force_en.pdf