Sally Alexander, Director (Direct) Mona Steinke, Program Assistant OFFICE OF RISK MANAGEMENT & INSURANCE 141A General Services Building Campus Delivery 6002 Front Desk Fax /03/2011PDI - International Travel1 Office of Risk Management & Insurance

01/03/2011PDI - International Travel2 Office of Risk Management & Insurance

International Travel –Procedures April 1, 2009 Prior to Pre Trip travel Voucher all travelers must register with Risk Management prior to departure All international travel pre trip travel vouchers in academic units require: Dean’s signature BEFORE sent to the Provost’s Office for approval For Administrative units – pre trip travel vouchers require Vice Provost/ Vice President’s signature before it is sent to Provost’s Office 01/03/2011PDI - International Travel3 Office of Risk Management & Insurance

Provost’s Office Proposed Flow Chart for International Travel Approval Process. See ources/faculty_affairs ources/faculty_affairs See Step 2B. 01/03/2011PDI - International Travel4 Office of Risk Management & Insurance

Why Register with Risk Management? 1.Insurance Coverage 2.International emergency response 01/03/2011PDI - International Travel5 Office of Risk Management & Insurance

Improvements in the system since April 1, 2009 Time Period. From 6 weeks notice to 5 to 7 days. Online registration system More efficient, quicker, easy to use. Travel Advisory Waiver Language has been improved. Contact Office of General Counsel if you have questions. 01/03/2011PDI - International Travel6 Office of Risk Management & Insurance

Online registration Select “Int’l Travel Application” Need CSU EID. Who? All CSU Faculty and Employees traveling internationally on CSU business (whether using CSU funds or not.) Either individual travelers, or administrative assistants in charge of pre trip travel. Generate an approval notice to be printed out and attached to pre trip travel voucher for approval. 01/03/2011PDI - International Travel7 Office of Risk Management & Insurance

Countries subject to a US State Department Travel Advisory require EACH traveler to complete and sign a travel advisory waiver, and fax it to Risk Management at For current travel advisories /03/2011PDI - International Travel8 Office of Risk Management & Insurance

Students!!! CSU EID status Where traveler has a student status as recorded in CSU EID notification will be sent to OIP. Students traveling as employees- RM Students traveling internationally as part of their student status – OIP OIP – will require students to complete documentation, and will require a waiver where travel is to a destination subject to a US State Dept Travel Advisory 01/03/2011PDI - International Travel9 Office of Risk Management & Insurance

What’s New? Continue to look at ways to streamline process Kuali Travel Portal Office of International Education International Emergency Response planning – Public Safety Team. No registration prior to departure, means that trip expenses may not be reimbursed. 01/03/2011PDI - International Travel10 Office of Risk Management & Insurance

What’s Covered? Reasonable medical expenses Medically necessary evacuation Repatriation of remains Security evacuation Liability – auto accidents Lost document assistance Translation services In country assistance 01/03/2011PDI - International Travel11 Office of Risk Management & Insurance

What’s NOT Covered? Spouse or dependents. Personal / private/ for pleasure trips Intentional / criminal acts. Immigration/ visa violations Trip cancellation/ delay coverage. (Cost of plane tickets in the event of cancellation or delay based on an insurable event.) 01/03/2011PDI - International Travel12 Office of Risk Management & Insurance

How to file a claim? Most common: Medical Expenses for treatment (illness) received while on official CSU business. 1.Keep all receipts, invoices etc of your doctors/ hospital visit, keep copies of correspondence with personal health insurer. 2.Contact Risk Management immediately on your return 3.Risk Management will assist you in submitting claim. Chubb will send correspondence (admitting, denying, payment directly to you. ) We have 30 days to notify Chubb. 4.Insurance is Excess – so need to submit to personal health insurer first. 01/03/2011PDI - International Travel13 Office of Risk Management & Insurance

Sally Alexander, Director (Direct) Mona Steinke, Program Assistant OFFICE OF RISK MANAGEMENT & INSURANCE 141A General Services Building Campus Delivery 6002 Front Desk Fax /03/2011PDI - International Travel14 Office of Risk Management & Insurance

Other contacts: 1.Provost’s Office es/faculty_affairs es/faculty_affairs 2.Travel Serviceshttp://busfin.colostate.edu/trv.aspxhttp://busfin.colostate.edu/trv.aspx 3.Office of International Programs (for ALL Students) Human Resource Services – Benefits Office – Travel Insurance (for vacation/ personal use, includes spouses.) /03/2011PDI - International Travel15 Office of Risk Management & Insurance