HEALTH RESOURCES & SERVICES ADMINISTRATION OFFICE OF FINANCE AND MANAGEMENT DIVISION OF GRANTS MANAGEMENT OPERATIONS HEALTH PROFESSIONS BRANCH

AGENDA Grants Management Role HRSA Expectation of ORC Reviewer Budget Evaluation & Tips -Awards issued between January 17, 2014 through September 30, 2014 (Executive Level II) $181,500

GRANTS MANAGEMENT’S ROLE Advisory In Nature. Provide And Interpret Grants Management Policy To The Review Team (DIR, Program and Reviewers) o As Necessary o When Requested o When Proposed Actions Are In Conflict With HRSA Policies And Procedures

HRSA EXPECTATIONS Review the Entire Application – includes the narrative, scope and particularly the FOA’s specific budget traits. Trust Your Own Experience and Judgment in Regard to Direct Costs, Labor Categories, Hours proposed and other programmatic details when evaluating the budget

HRSA EXPECTATIONS WE DO NOT EXPECT Reviewers to make judgments about whether costs are “allowable” (Make a note) If it’s not in the application, it’s not there….. Committee’s Advice Should be the Result of a Consensus. (One Voice)

REVIEWER RESOURCES ATTACHMENT A—GUIDELINES FOR WRITING STRENGTHS AND WEAKNESSES APPENDIX B — BUDGET TIPS The FOA & HRSA Staff (DIR, PO, DGMO)

BUDGET TIPS Up to $350,000 per Budget Period (12 months) Three Year Project Period Each Applicant may request up to $50,000 maximum for scholarship funds, with a limit of $10,000 per Student each Budget Period 8% with exceptions as outlined in the SF424R&R Guidelines

BUDGET TIPS Unallowable: RN Licensure costs, National Council Licensure Examination (NCLEX) exam costs, college entrance exam costs or child care costs; NCLE preparation may be supported. Three Year Project Period Scholarships: Each Applicant may request up to $50,000 maximum for scholarship funds, with a limit of $10,000 per Student each Budget Period. Stipends: Maximum annual (12 month) $10,000 per student

BUDGET TIPS Pre-Entry/Mentoring Activities… activities may be geared to middle and high school students to promote nursing as a career; support the transition from high school to professional registered nursing programs; support the transition of current CNAs or LPNs/LVNs to become registered nurses; support associate degree or diploma RNs to enroll into a baccalaureate degree program in nursing; and /or prepare collegiate pre- nursing students for entry into the registered nursing program.

BUDGET TIPS Funds May be not used for the following purposes: Establishment of a skill lab as the sole project focus Provision of child care/child care costs Licensure or certification exam files Accreditation, Credentialing, Licensing and Franchise fees and expenses College entrance exam costs

BUDGET TIPS Are the line items logically linked to activities outlined in the project narrative. Are they: o NECESSARY (Needed?) o REASONABLE (Use Your Judgment) *** o ALLOCABLE (Assigned to specific objective) o JUSTIFIED IN THE BUDGET NARRATIVE Use Criterion 6: Support Requested (See pages 20 – 21 of the FOA).

BUDGET TIPS INDIRECT COSTS = (Division of Cost Allocation property) OFF LIMITS 8% with exceptions as outlined in the SF424R&R Guidelines

BUDGET TIPS BE AS CONCRETE & DEFINITIVE AS POSSIBLE IN YOUR REMARKS o “This budget is too high.” This TOO VAGUE. o Expressions of vague discomfort that stop short of quantitative recommendations are not enough

BUDGET TIPS Budget Reductions o Approved, As Requested; Reduced to A bottom line amount Ideally, a budget reduction is a reduced $ amount or % of a particular line item. o “Data Analyst is more appropriate at 50% time on this project than 100% time.” NOTE: Do not allow for travel to HRSA BHPr meeting (It’s not scheduled as in the past).

Conditions / Recommendations Condition(s) : A restriction placed on all or parts of the Notice of Grant Award until specific actions are taken by the grantee. o Not a Means of amending or clarifying substantive matters improperly or inadequately addressed in the application o It is time sensitive (usually 30 – 90 days) e.g. “Within 30 days, the grantee will provide a revised budget of all grant activities.” It’s not a re-write but a request for clarification: otherwise make a note to HRSA

BUDGET TIPS Conditions / Recommendations Recommendation(s): o A general suggestion or suggested improvement(s) to the applicant/project. o e.g. “The grantee may want to hire a “XXX” to supplement the Personnel component of this project.”

WRAP UP LASTLY… THE GRANTS MANAGEMENT STAFF IS RESPONSIBLE FOR MAKING FINAL DERTERMINATIONS ON BUDGET RECOMMENDATIONS AND CONDITIONS. DGMO WILL CONDUCT A COMPLETE BUDGET ANALYSIS OF THE APPROVED APPLICATION BUDGETS IAW THIS FOA’S GRANT AUTHORITIES & CONSIDER THE ORC AND HRSA PROGRAM RECOMMENDATION(S).