TEXAS COMMUNITY COLLEGE COOPERATIVE PURCHASING NETWORK THE NETWORK PRESENTED BY: CHARLIE OBERRENDER, CPPB DIRECTOR OF COOPERATIVE PURCHASING

BENEFITS OF THE NETWORK  Pool buying power of the 50 community college districts…  Utilize the best specifications developed by the various colleges…  Gear contracts towards the specific needs of community colleges…  Reduce duplication of effort by 50 different purchasing offices…  Generate revenue from vendor contracts to benefit the members of TACC…

Successful Network Advisory Committee Guides Efforts Contracts Solicited Based on Member Priorities Network and Members Partner to Solicit Contracts Solicited Statewide Executive Committee Awards Contracts Contracts Made Available to Members for Use Vendors Pay Fee to TACC

THE NETWORK Existing Members Adopt New Resolution Execute New Interlocal Agreement New Members Adopt Resolution Execute Interlocal Agreement Process

OPERATIONAL TIMELINE Members Partner with their Solicitations Network Solicits Priority Bids Executive Committee Awards Contracts Distribute Contract Information to Members TACC Website Expansion Network Today… Early Fall

HOW REVENUES ARE GENERATED  A service fee is charged to each vendor based on the volume of purchases made by the members from the Network’s awarded contracts.  Vehicles sales will not be charged the service fee. Instead, a flat fee will be charged to the vendor by the Network. This applies to all automobiles, trucks, trailers, or any other titled vehicle.  A copy of the purchase order is submitted to the Network for tallying of service fees to be charged to the participating contract vendor.  The Network will calculate the service fees and invoice vendors on a monthly basis. Revenue

PURCHASING PROCESS  Members may suggest vendors to include in solicitation notices so as vendors in all areas of state participate.  A college may be the lead on a particular solicitation and partner with the Network by including cooperative purchasing language in its documents.  Members assist in specification development in order to meet unique needs of community colleges.  Required advertisements posted by TACC.  Bid distribution through statewide bid service.  Responses received and opened by TACC in Austin office. Solicitation

AWARD PROCESS  Tabulation and Evaluation by Director of Cooperative Purchasing  Advisory Committee input on award recommendation  Award recommendation submitted to Executive Committee  Awards made by TACC geographic regions Award

ADMINISTRATIVE PROCESS  Vendors notified of awards  Contract details sent to members & posted on TACC website  Members begin ordering from contracts  Contract usage tracked by TACC  Vendors invoiced for service fees. Utilization

NETWORK PROGRESS  AprilAdvisor Committee established  MayMember needs surveyed  JunePrepare & advertise initial solicitations  June-JulyOpen responses to initial solicitations  SeptemberTACC Network awards first contracts  SeptemberFirst purchase orders are issued by members  OctoberBegin periodic invoicing of vendors for service fees  DecemberFirst revenue received from service fees Timeline

EXPECTATIONS  First contract awards by mid summer  Average 3-5 solicitations issued per month  Award first contracts in September 2013  Six month review of operations November 2013 Growth

QUESTIONS & COMMENTS ?