Work Plan Development Aschalew Aberra Highway Utility Engineer, INDOT November 20, 2013

Outline Learning objectives –why work plan? Top five reasons why a work plan is important What are the recent updates? Target date, signing first or second page, emergency contact, pre-construction & post construction activity, etc. Work plan development (Process): preparation, review, revision & approval. Practical exercise 2

It is the Law! 105 IAC (b) (1): A work plan shall be submitted whether or not any facility relocations are required. It is not a matter of opinion or an option, it is the LAW. Utilities are obligated to submit their work plans in order to accommodate a highway improvement project.

Focus on deliverables Target out of conflict date. Pre-construction schedule. Construction schedule. Relocation drawing. Cost estimate & proof of property interest.

A signed commitment/contract A work plan is a signed commitment by a utility to accurately relocate its facilities on schedule. Projects are let based on information obtained from utility work plans. A utility shall be held accountable, for utility related delay claims.

No surprises! Work plan is a major tool to avoid surprises during construction. The utility team shall demonstrate due diligence in reviewing & approving work plans. Last chance before construction stage!

Use of work plan as an input Utility risk management report. Gantt chart. Utility special provision. Utility coordination certificate.

A tool for resolution of scheduling and location conflicts

Preamble 105 IAC : Work plan is defined as a plan of the utility to carry out facility relocation to accommodate an improvement project. Use preliminary final project plan (Stage 3/90%). Prepare and send letter Request Work Plan. Use the most recent work plan template. Go to the INDOT website.

When is a work plan due? Sixty (60) days for a minor project; and One hundred twenty (120) days for a major project. An additional thirty (30) days will be allowed to furnish the work plan if coordination is required with another utility or utilities. If a work plan is not received on time: contact the authorized representative and notify the oversight agent.

Work plan revision Non compatible work plans shall be returned to the utility immediately. The utility shall submit a revised work plan within 30 days. If the revised work plan is not compatible, the UC will prepare an alternate work plan. The utility shall accept/make changes to the alternate plan within 30 days. 11

Section 1: General Information 12

General info……cont’d 13

Section 2: Location info. 14

Section 3 & 4 Property interest & Work in contract 15

Section 5: Pre-construction 16

Section 6: Construction 17

Section 7, 8, & 9: Attachments 18 $500, (Not Reimbursable)

Work Plan Review Ensure each work plan is compatible with: INDOT permit requirements The project plans The construction schedule Other utility relocation work plans Ensure the relocation scheme and cost for compensable work is reasonable 19

Section 10 & 11: Approval 20

Work plan addendums: Addendums can either be INDOT initiated or utility initiated. A utility shall submit a revised work plan with a new cost estimate (if reimbursable). The utility coordinator shall review the addendum; and send it to the approval of the oversight agent. If an addendum is issued during construction, a copy shall be sent to the construction engineer. 21

Questions? 22 Questions?

Practical Exercise Group exercise Identify 3 or 4 items that need to be corrected.