1. Research Phase, Indiana 811, Initial Notice, Verification

2. Utility Research Know how to get started:
Review the project scope and intent
Review the project schedule
Know the UC process
105 IAC 13
Indiana Design Manual (IDM)
Chapter 104 Utility Coordination
Utility Accommodation Policy (UAP)
INDOT Utility Coordination page

3. Research Phase
Identify the utilities located in the geographical limits of the project.
105 IAC (b).
Responsibility of the Designer and the Utility Coordinator
The process and locations where information may be located varies depending on the type of project.

4. Research Phase—Researching Permit Files
105 IAC (b)(1)(A))
Designer or Utility Coordinator checks the utility permit files to determine what Utility has been issued permits within the geographical limits of the proposed project

5. Utility Research Create the UC Schedule:
INDOT’s SPMS contains most information needed to create the schedule and start the research
INDOT PM or Utility Oversight Agent
Reference post information
How does the schedule align with the project intent?

6. Utility Research
Using the SPMS sheet, pull as much information as possible to begin the research.
Such as but not limited to:
DES
Letting
Assigned PM

7. Utility Research What is the product?
After each Research step, record:
Utility companies’ names, or no data found
Name of person recording the information
Date when information obtained
Name of person supplying the information
At conclusion of Research phase, summarize all information and submit to Designer and Oversight Agent

8. Utility Research Specific link to Authorized Rep
UtilityAddressList.htm
Username and password needed – use the link on the page to send an to request the information

9. Utility Research
Example: Information for research
Permit Search

10. Utility Research
Example: Information for research

11. Utility Research
Example: Information for research

12. Utility Research
Example: Information for research
Design Ticket

13. Utility Research
Example: Information for research

14. Utility Research

15. Utility Research

16. Utility Research

17. Utility Research

18. Utility Research

19. Utility Research

20. Utility Research

21. Utility Research

22. Utility Research

23. Utility Research

24. Utility Research

25. Utility Research

26. Utility Research

27. Utility Research

28. Utility Initial Notice
Example: Information for research

29. Utility Initial Notice
The initial notice is a letter used by the Department to inform a utility company of a proposed improvement project, 105 IAC (c). The utility company responds in writing to the initial notice with specific information, 105 IAC (d).
The utility coordinator will prepare and send to each utility company identified in the research phase, as described in Section 2.01, an initial notice of the proposed improvement project. Use the standard initial notice letter which appears on The format for the standard initial notice letter is titled Initial Notice of Proposed Improvement. Address the letter to the authorized representative of the utility company, Section 1.04(03). Complete the required project information using information from the SPMS project schedule and the information provided by the project manager. Enter the utility coordinator’s name and contact information in the last paragraph.
THINGS TO KNOW:
Know who receives the Notice
Include a map of the project area
If no response within 30 days, follow up
A project contact should be assigned

30. Utility Initial Notice
Example: Initial Notice

31. Utility Verification Verification Includes
Obtain accurate utility locations (811 does not typically get you to the level you need. It tells you that there is a utility there but does not give you a complete picture of depth or exact location.)
Potential for SUE (Subsurface Utility Engineering will give you more detailed picture of the utilities and that is where you have to determine the level of SUE required)
Septic systems and wells (Surveyors rarely capture this information at first pass. Well heads can be see but home owners tend to hide or decorate the septic tank cleanouts. If water and sewer locates do not show up then you have to assume there are wells and septic tanks)

32. Utility Verification Face-to-Face meetings.
Discuss complications and types of facilities
Discuss design alternatives
Obtain accurate utility locations
Avoid utility impacts whenever feasible
Ballpark estimate for relocation
Establish reimbursable positions
Discuss work in contract relocations
Make sure everyone is on the same page.

33. Utility Verification

34. Utility Verification

35. Utility Verification

36. Utility Verification

37. Indiana 811 Indiana “Dig” Law IC-8-1-26
The survey is used to determine, measure, and record the locations of all utility facilities. The surveyor can request through Indiana 811 to have utility facilities located within the project limits, 105 IAC (e) and IC
An operator that has underground facilities located in Indiana must become a member of the association

38. Indiana 811 Locate flags must be maintained during construction
Notice must be received at least 2 full working days, but not more than 20 calendar days, prior to work
Separate requests made if:
Within incorporated area, every 1500’
In unincorporated area, every 2500’

39. Indiana 811 Locate markings Excavation responsibilities
Know your colors for different utilities
In the UAP the uniform color code system for utility markings is listed.
Excavation responsibilities