with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 11 Using Functions and Tables

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall2 Objectives Use SUM, AVERAGE, MEDIAN, MIN, and MAX Functions Use COUNTIF and IF Functions, and Apply Conditional Formatting Use a Date Function Freeze Panes and Create an Excel Table

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall3 Objectives Format and Print a Large Worksheet Use Financial Functions Use Goal Seek Create a Data Table

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall4 Constant Review Using the $ sign when referencing a cell fixes the cell when copying or using auto fill. You can fix the Column: $C1 You can fix the Row: C$1 Or both: $C$1

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall5 Use SUM, AVERAGE, MIN, MEDIAN, and MAX Functions A function is a predefined formula that Excel has already provided. A function performs calculations by using specific values in a particular order or structure. Functions are grouped into categories such as Financial, Logical, etc.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall6 Use SUM, AVERAGE, MIN, MEDIAN, and MAX Functions

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall7 Use SUM, AVERAGE, MIN, MEDIAN, and MAX Functions

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall8 Use SUM, AVERAGE, MIN, MEDIAN, and MAX Functions Functions can be inserted in several ways: –Use the Function Library or Insert Function button. –Use the Formula AutoComplete. –Copy a similar function from another cell and edit the arguments. –Select Insert Function from any of the displayed menus in the Function Library Group or press Shift + F3.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall9 Formatting multiple, disjoint, cells

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall10 Use COUNTIF and IF Functions, and Apply Conditional Formatting

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall11 Use COUNTIF and IF Functions, and Apply Conditional Formatting

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall12 Conditional Formatting

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall13 Use a Date Function The NOW function: –retrieves date and time from your computer's calendar and clock and inserts the information into the selected cell –result is formatted as a date and time –places a sequential number in the cell that corresponds to the date and time

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall14 Freeze Panes and Create an Excel Table Freeze Panes command takes selected rows or columns and then freezes them into place. –The locked rows and columns become separate panes. –A pane is a portion of a worksheet window bounded and separated by other portions, such as vertical or horizontal bars.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall15 Freeze Panes and Create an Excel Table

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall16 Freeze Panes and Create an Excel Table

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall17 Freeze Panes and Create an Excel Table

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall18 Format and Print a Large Worksheet

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall19 Use Financial Functions Interest = The amount charged for use of borrowed money. Interest percentage = Rate. The initial amount of loan = Present value (Pv).

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall20 Use Financial Functions Principal = The total amount that a series of future payments is worth now. The number of time periods (No# of payments) = nper. The value at the end of the time periods is Future value (Fv). The future value is usually zero for loans (need to pay them off).

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall21 Use Financial Functions

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall22 Use Goal Seek Goal Seek is a method to find a specific value for a cell by adjusting the value of one other cell. –Goal Seek works backward from the desired outcome, to find the input necessary to achieve the goal. –Goal Seek is one of Excel’s What-If Analysis tools.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall23 Use Goal Seek

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall24 Create a Data Table Data Table : –a range of cells that show how changing certain values will affect the results –makes it easy to calculate multiple versions in one operation, and then view and compare the results A One-variable data table will change the value in only one cell. A Two-variable data tables will change the values in two cells.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall25 Create a Data Table

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall26 Create a Data Table

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall27 Covered Objectives Use SUM, AVERAGE, MEDIAN, MIN, and MAX Functions Use COUNTIF and IF Functions, and Apply Conditional Formatting Use a Date Function Freeze Panes and Create an Excel Table

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall28 Covered Objectives Format and Print a Large Worksheet Use Financial Functions Use Goal Seek Create a Data Table